ETHAN LI

AR Processes

• formulate the fee proposal by marking up the building estimation
• draft invoices based on the progress claims or variations and send them upon approval
• collect the remittance advices from clients and check it with bank statement for reconciliation
• periodically deposit the cheques and cash and clear the undeposit fund in system afterwards
• Reverse the journal of receiving payment once found the dishonored cheques and inform the clients
• set up automatic sending reminders of invoices to clients and follow up the overdue invoices.
• liaise with designated debt collectors to recover the provision of bad debts
• up to date the weekly accounts receivables and report to the manager

AP Processes

• send the quote requests to our approaching suppliers
• accept the quotes and draft the POs and sent the POs under the manager's approval
• Liaise with site manager to verify the actual services or materials in terms quantity and quality received are consistent with the respective POs
• Contact with suppliers for request of resending materials, reworking, or adjustment notes if variances exit.
• coding the approved bills by site managers into the system
  Fortnightly prepare and report ages payables and schedule the payment accordingly
• Made the batch payment according the payment schedule and send the ABA files to the manager
• Send the remittance advices to suppliers once the payments have been made
• Request the suppliers statements monthly to reconcile the bills.

General ledger reconciliation and maintenance

• Bank reconciliation- reconcile all matching transactions and complete unrecorded transactions, investigate transactions that are out of balance and then make adjustments accordingly.
• Accounts receivable reconciliation- Compare the total accounts receivable balance in the ledger with the sum of all outstanding invoices and investigate any discrepancies.
• Accounts payable reconciliation- Compare the total accounts payable balance in the ledger with the sum of all outstanding bills, and investigate any discrepancies.
• Fix asset reconciliation- check the opening balance and then calculate current depreciation or amortization
• Prepayment reconciliation- add new prepayments that across multiple financial years and then make all eligible expenses apportion adjustment.
• Provision for doubtful debt reconciliation- cooperate with the client’s AR to decide the amount that needs to adjust and it’s corresponding GST amount.
• Provision for AL and LSL reconciliation- cooperate with client’s payroll officer to validate the movements of leaves and then make adjustments.

BAS reconciliation and preparation for clients

• Monthly/Quarterly GST reconciliation- ensure all transactions related GST are correctly entered and record any non-cash adjustments affecting GST.
• Year-end GST reconciliation- compare GST summary report with the monthly/quarterly BAS lodgment to find variances and then make adjustments accordingly in the year-end BAS lodgment.
• PAYG Withholding reconciliation- ensure any irregular PAYG withholdings are recorded and generate the payroll activity summary to reconcile the amount that is correctly entered.
• PAYG Installment reconciliation- ensure the payment of tax installment is correctly entered. Income tax

Income tax reconciliation at year-end

• Calculate any non-deductible amounts under tax purpose not allowed and calculate any deductible amounts under tax purpose allowed
• Add back non-deductible amounts to accounting profit and then deduct deductible amounts to get taxable income

• Pre set-up the employee cards in the system
• Gathered timesheets to prepare weekly payroll data for processing by payroll coordinator.
• Post pay-run weekly and corresponding Super and PAYG withholding
• Answer enquires from employees about their pay-slip issues
• Assist external tax accountant in preparing quarterly BAS lodgment.