Summary
Overview
Work History
Skills
References
Timeline
Generic

Alkhair Mohamed

Brisbane ,Qld

Summary

Senior Administrative Officer (AO6) with significant experience in providing administrative support to government departments. Expertise in contract administration, procurement, and project coordination. Skilled in managing tender documentation and financial approvals while ensuring effective communication with stakeholders. Proficient in CRM and SharePoint for streamlined records and document management.

Overview

3
3
years of professional experience

Work History

Senior Administrative Officer (AO6)

community recovery
09.2024 - 05.2025
  • Played a pivotal role in ensuring smooth and efficient operations within a high-performing government team, handling critical administrative tasks with precision and reliability.
  • Expertly managed complex scheduling, documentation, and data processes, maintaining organization and accuracy under tight deadlines.
  • Delivered strong support for contracts and procurement by efficiently processing purchase orders, updating key records, and liaising professionally with suppliers to meet government standards.
  • Assisted senior managers by preparing clear reports, tracking project milestones, and coordinating meetings that kept teams aligned and focused on objectives.
  • Maintained impeccable records and systems that consistently met audit requirements, and facilitated transparent reporting.
  • Fostered effective communication and collaboration across multiple departments and external partners, quickly resolving issues to avoid delays.
  • Recognized for a proactive approach, outstanding organization, and commitment to excellence, driving team success even in fast-paced and demanding environments.

Team Coordinator & Administrative Officer (AO4)

community recovery
10.2023 - 06.2024
  • Delivered high-level administrative support to a dynamic procurement and contract management team, handling a variety of tasks across finance, procurement, and contract administration.
  • Prepared and managed contracts, including entering tender details and processing contract variations, ensuring all information was accurate and progressed promptly through financial approval channels.
  • Supported contract managers by coordinating contractor performance plans and maintaining all relevant contract documentation, contributing to effective contract lifecycle management.
  • Acted as a key communication link between internal teams and external stakeholders, ensuring all parties were kept informed and project goals were aligned.
  • Assisted the project team with daily operational activities, including scheduling, record-keeping, and administrative problem-solving to help achieve team objectives smoothly and on time.
  • Played an active role in improving team processes and maintaining compliance with departmental policies and procedures.

Administrative Officer (A03)

community recovery
01.2023 - 07.2023
  • Delivered comprehensive administrative support across HR, finance, records management, and project systems to ensure smooth operational workflows.
  • Coordinated meetings, prepared and distributed minutes, compiled reports, and maintained accurate registers and spreadsheets to support project teams effectively.
  • Oversaw regional vehicle fleet logistics, coordinated in-house training sessions, managed travel bookings, and provided facilities support.
  • Managed mail and courier services, car park and security access, reception duties, and responded promptly to public and internal inquiries.
  • Ensured strict compliance with WH&S standards, information governance, and departmental policies.
  • Consistently provided excellent service to internal and external stakeholders, resolving issues swiftly and professionally.

Training Administrator

Licenses 4work
01.2022 - 03.2022
  • Proactively conducted both outbound and inbound calls to engage with potential and current students, providing detailed course information and guidance
  • Delivered exceptional customer service across multiple channels, including telephone, live chat, email, and face-to-face, consistently maintaining a professional and approachable manner
  • Successfully enrolled students into a range of blue-collar courses, expertly navigating a complex enrolment system to ensure accuracy and efficiency
  • Issued licences to students upon successful course completion, ensuring all compliance requirements were met
  • Effectively managed complex and sensitive customer enquiries, demonstrating strong problem-solving skills and a commitment to conflict resolution
  • Supported and maintained high standards of communication across all channels, ensuring timely and clear responses to student needs
  • Performed comprehensive administrative tasks, including updating student records, preparing documents, and assisting with enrolment documentation.

Skills

  • Contract administration and procurement support
  • Tender documentation and variation management
  • Financial approval processes
  • Stakeholder communication and coordination
  • Document control and SharePoint management
  • CRM systems utilization
  • Meeting coordination and minute taking
  • Compliance with government policies
  • Time management and prioritization
  • Stakeholder communication
  • Project coordination
  • Team collaboration

References

References available upon request.

Timeline

Senior Administrative Officer (AO6)

community recovery
09.2024 - 05.2025

Team Coordinator & Administrative Officer (AO4)

community recovery
10.2023 - 06.2024

Administrative Officer (A03)

community recovery
01.2023 - 07.2023

Training Administrator

Licenses 4work
01.2022 - 03.2022

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Alkhair Mohamed