BRONWYN BLAIN
Norwood,SA
Summary
Experienced Executive Assistant provides comprehensive administrative support to upper level team. Adept at managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills.
Overview
24
24
years of professional experience
Work History
Executive Assistant to the Chairman
Detmold
01.2024 - Current
- Managed complex calendars and scheduling for executive leadership to optimize time and resource allocation.
- Coordinated travel arrangements, ensuring compliance with company policies while minimizing costs.
- Developed and maintained filing systems, enhancing document retrieval efficiency of board papers
- Prepared detailed meeting agendas and minutes to facilitate the board meetings.
- Streamlined administrative processes, resulting in improved operational efficiency and reduced turnaround times.
- Collaborated closely with other Executive Assistants to streamline workflow processes across departments for improved overall efficiency.
- Enhanced Chairman''s productivity by managing schedules, appointments, and travel arrangements.
- Managed sensitive information discreetly, maintaining strict confidentiality at all times.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Coordinated events and worked on ad hoc projects.
HR Coordinator (Contract)
Saab Australia
02.2023 - 06.2023
- Facilitated onboarding programs, improving new hire integration and engagement across departments.
- Analyzed employee feedback, driving continuous improvement in workplace satisfaction.
- Reviewed human resources paperwork for accuracy and completeness.
- Maintained accurate employee records in HRIS systems, enabling efficient data retrieval for reporting purposes.
- Completed employee employment verifications and unemployment paperwork prior to hire or termination.
- Supported human resources staff with new hire orientations and monthly departmental meetings.
- Explained employee compensation, benefits, schedules, working conditions, and promotion opportunities.
People and Culture Coordinator (Contract)
Arteva Funding (Previously Principal Finance)
08.2022 - 02.2023
- Established an onboarding/offboarding procedure for staff.
- Assisted with the establishment of HR policies to fit with ESG procedures.
- Designed and implemented employee engagement initiatives to enhance workplace culture.
- Fostered a positive work environment by organizing team-building activities and events.
- Facilitated open forums for employees to voice concerns, or suggestions.
- Improved organizational filing systems for confidential employee records, resulting in improved accessibility and efficiency.
- Conducted performance reviews and provided feedback to managers on employee performance.
- Developed and monitored employee recognition programs.
Executive Assistant to Director Immigration
Serco Australia
05.2021 - 08.2022
- Managed executive schedules, optimizing meeting arrangements and travel itineraries.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Assisted in preparing recruitment reports for senior management meetings.
- Handled confidential and sensitive information with discretion and tact.
- Coordinated events and conferences for staff members, promoting team-building activities, and boosting morale within the workplace.
- Prepared and edited presentations on behalf of executives for both internal meetings and external meetings.
Maternity Leave
02.2019 - 08.2022
Executive Assistant / Office Manager
Danakali Limited
03.2018 - 02.2019
- Provided professional administrative support during board meetings, including agenda preparation, board packs, and catering duties.
- Managed executive calendars, scheduled meetings and appointments, and coordinated regular, complex global travel arrangements.
- Coordinated workshops and dinners for staff members, promoting team-building activities, and boosting staff morale.
- Assisted the Chief Financial Officer with the recruitment of staff.
- Mentored administration staff in Eritrea, Africa, via Teams.
- Prepared and edited presentations on behalf of executives for both internal and external meetings.
- Prepared reports and presentations to support decision-making for senior management initiatives.
- Coordinated office move to new city offices, including researching available office space, selling old furniture, and purchasing new furniture.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
Human Resources Advisor
Principal Finance
03.2016 - 04.2017
- Assisted with writing job postings and job descriptions for recruitment.
- Improved organizational filing systems for confidential employee records, resulting in improved accessibility and efficiency.
- Provided guidance to managers on employee development, performance management, and corrective action processes, ensuring consistency across the organization.
- Coordinated employment offers with management and extended offers to selected candidates.
- Oversaw internal investigations of alleged misconduct or policy violations resulting in fair resolutions that protected both the company''s interests and those of its employees.
- Maintained accurate personnel records through diligent documentation of employment actions such as hires, promotions, transfers, terminations, or leaves of absence.
- Managed performance review process, providing constructive feedback and setting achievable goals for continued employee growth.
- Arranged staff training and team-building events.
- Event management: successfully arranged the end-of-year function on a super yacht in Sydney for New Year's Eve, attended by the board, all staff, and partners.
Maternity Leave
01.2014 - 02.2016
Executive Assistant
Rio Tinto Iron Ore
10.2004 - 12.2013
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Prepared extensive travel itineraries, including charter flights and international travel, for senior executives.
- Recruited and trained new administrative staff on company procedures and software applications for five mine sites around the Pilbara.
- Implemented process improvements that streamlined office operations and increased productivity levels.
- Assisting with confidential correspondence, reports, presentations, and emails for senior management.
- Coordinated the management of Rio Tinto’s VIP lodge in Tom Price.
- Coordinated government and customer visits to the Pilbara mines, including charter flights, accommodation, mine tours, and dinners.
- Coordinated of the Aboriginal traineeship program for the Pilbara Mines, winning mentor of the year
- Project managed the upgrade of the Rio Tinto VIP function room and Rio Tinto VIP lodge.
- Acted as chief fire warden for the office building.
- Raised and approved purchase orders, as well as ran reports using SAP.
- Assisted with an 8-week trainee executive program as part of the Hope Downs JV with Gina Rinehart.
- Assisted with the office layout of the Remote Operations Center at Perth Airport.
Administrative Assistant
Kaye Scholer Legal Firm London, United Kingdom
05.2002 - 11.2002
- Managed daily office operations, enhancing workflow efficiency and organization.
- Coordinated schedules and appointments for senior attorneys, ensuring optimal time management.
- Maintained confidential client files and documents, upholding data integrity and security standards.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
Collections and Litigation Secretary
Lawrence Attorneys, South Africa
07.2001 - 04.2002
- Managed case files, ensuring accurate documentation and timely updates for ongoing litigation.
- Liaised with clients on the progress of their matters.
- Completed data entry of legal documents into electronic filing systems.
- Promoted a positive work environment through strong teamwork, adaptability, and effective communication with colleagues at all levels.
- Enhanced overall efficiency of the legal team by developing templates for commonly used pleadings or correspondence pieces.
- Collaborated with attorneys to draft and revise subpoenas, contracts, and correspondence for timely submission.
- Prepared and processed invoices for attorney billing.
- Developed and maintained positive relationships with clients and colleagues.
Education
Diploma - Public Relations
Damelin College
South AfricaCertificate 4 - Business Administration
Pilbara TAFE
Certificate 4 - Legal Administration
Port Elizabeth Technikon
Skills
- Executive support experience
- Exceptional organization
- Meticulous attention to detail
- Event management
- Travel coordination
- Project Management
- Stakeholder engagement
- Advanced multitasking
- Strong decision-making
- High-level confidentiality
- Time management expertise
Timeline
Executive Assistant to the Chairman
Detmold
01.2024 - Current
HR Coordinator (Contract)
Saab Australia
02.2023 - 06.2023
People and Culture Coordinator (Contract)
Arteva Funding (Previously Principal Finance)
08.2022 - 02.2023
Executive Assistant to Director Immigration
Serco Australia
05.2021 - 08.2022
Maternity Leave
02.2019 - 08.2022
Executive Assistant / Office Manager
Danakali Limited
03.2018 - 02.2019
Human Resources Advisor
Principal Finance
03.2016 - 04.2017
Maternity Leave
01.2014 - 02.2016
Executive Assistant
Rio Tinto Iron Ore
10.2004 - 12.2013
Administrative Assistant
Kaye Scholer Legal Firm London, United Kingdom
05.2002 - 11.2002
Collections and Litigation Secretary
Lawrence Attorneys, South Africa
07.2001 - 04.2002
Certificate 4 - Business Administration
Pilbara TAFE
Certificate 4 - Legal Administration
Port Elizabeth Technikon
Diploma - Public Relations
Damelin College
Key Competencies
- Executive Assistant - C Suite Experience
- People and Culture Advisor with experience assisting C Suite Executives.
- A passion for implanting good company culture and seeing individuals and teams excel