Caitlin Lyne
St Kilda West,VIC
Summary
Facilities manager with extensive experience at Centuria Capital, specializing in vendor management and strategic planning. Proven expertise in CAPEX budgeting and forecasting, driving operational excellence and team performance through innovative solutions. Focused on optimizing property operations and enhancing tenant relations while ensuring effective issue resolution.
Overview
12
12
years of professional experience
Work History
Facilities Manager
Centuria Capital
Melbourne, VIC
11.2022 - Current
- Managed facility maintenance operations, ensuring optimal functionality across multiple commercial assets in Melbourne CBD and South East, including 607 Bourke St, an 18-level high rise.
- Oversaw day-to-day operations for managed properties, including tenant relations, vendor contracts, budgeting, and expense tracking.
- Managed vendor contracts for services and supplies procurement.
- Working to create CAPEX plans and budgeting with Asset Management and Funds teams.
- Proposed innovative ideas and solutions that improved team performance and outcomes.
Campus Life Coordinator
Endeavour College of Natural Health
Melbourne, VIC
03.2021 - Current
- Project managed recent multimillion-dollar dollar on-site campus renovation that was completed on 1/08/2022. Worked closely with all Contractors, Project Managers, Interior Designers and consultants for six months.
- Oversaw internal personnel, contractors, and vendors to ensure project alignment with goals.
- Adjusted project plans to align with organizational objectives, enhancing project outcomes.
- Coordinated logistics for event vendors, timelines, and budgets, ensuring successful event execution.
- Coordinated with marketing team to publish accurate program information on website and other marketing materials.
- Procured equipment and services to align with program objectives and budget.
Facilities Coordinator
Airmaster
Melbourne, VIC
05.2018 - 02.2021
- Airmaster contract with RMIT University located in Melbourne CBD, Brunswick and Bundoora Campus.
- Facilitated communication with general managers and facility teams to align on upcoming repairs and projects.
- Coordinated with vendors and service providers to ensure an efficient and non-disruptive work environment.
- Maintained physical condition of facilities, applying available resources and personnel to achieve safe, clean and a functional environment.
- Pushed contractors and vendors to complete projects within specified timelines.
Business Development Executive
Hubb Consultancy
Melbourne, VIC
01.2018 - 05.2018
- Identified and pursued business opportunities, generating new revenue streams and enhancing bottom line profit.
- Collaborated with sales and marketing teams to align efforts with business objectives, facilitating client acquisition.
- Planned marketing initiatives and leveraged referral networks, driving targeted business development efforts.
- Strategized and implemented successful approaches to revitalize underperforming product lines and create profit-generating enterprises.
Administration Assistant
Wilson Security
Perth, WA
11.2016 - 01.2018
- Prepared weekly employee work schedules for team members.
- Executed record filing system to enhance document organization and retrieval.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Recorded expenses and maintained accounting records to ensure financial accuracy.
- Reviewed and approved subcontractor invoices to facilitate timely payments.
- Writing Water Corporation patrol reports daily for 20-25 different locations.
Administration Assistant/Scheduler
Plumbdog Plumbing & Gas
Perth, WA
05.2016 - 11.2016
- Scheduled plumbing and gas service appointments to optimize technician availability.
- Facilitated communication between clients and technicians to ensure timely service delivery.
- Organized office files and maintained accurate records for projects.
- Prepared invoices and billing documentation to support accurate financial record-keeping.
Solar Generation Manager
Termico Pest Management
Perth, WA
01.2015 - 05.2016
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Drafted correspondence for builders and property owners to facilitate project communication.
- Compiled and distributed customer reports for building and domestic properties to ensure transparency.
- Managed accounts payable transactions to ensure timely vendor payments and maintain supplier relationships.
- Conducted equipment stock takes to maintain inventory accuracy.
Customer Service Receptionist
Real Estate Plus Midland
Perth, WA
07.2014 - 01.2015
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Maintained clean and organized reception area, ensuring positive first impressions for visitors.
- Confirmed appointments, communicated with clients, and updated client records to enhance service continuity.
Education
High School Diploma -
La Salle College
Midland, WA01-2014
Skills
- Facility management
- Property operations
- Project management
- Financial budgeting
- CAPEX planning
- Contract negotiation
- Vendor management
- Risk assessment
- Strategic planning
- Analytical thinking
- Issue resolution
Timeline
Facilities Manager
Centuria Capital
11.2022 - Current
Campus Life Coordinator
Endeavour College of Natural Health
03.2021 - Current
Facilities Coordinator
Airmaster
05.2018 - 02.2021
Business Development Executive
Hubb Consultancy
01.2018 - 05.2018
Administration Assistant
Wilson Security
11.2016 - 01.2018
Administration Assistant/Scheduler
Plumbdog Plumbing & Gas
05.2016 - 11.2016
Solar Generation Manager
Termico Pest Management
01.2015 - 05.2016
Customer Service Receptionist
Real Estate Plus Midland
07.2014 - 01.2015
High School Diploma -
La Salle College