CALEB WICKHAM

• Managed Council’s Annual Budget and Long-Term Financial Plan Function, ensuring compliance with legislation, policies, and corporate plan
• Provided comprehensive advice and recommendations to other Council departments for their annual budget preparation
• Coordinated development of Council’s 10 year forward capital works program
• Led team of five professionals in delivering professional financial management and financial analysis, reporting and support to the organization
• Provided expert financial advice for Council’s strategic plans and projects, contributing to informed decision-making
• Managed compilation of Council’s fees & charges and salaries budgets, ensuring accuracy and compliance
• Conducted comparative analysis, forecasting activities, and periodic reviews of Council’s performance against budget
• Oversaw budget amendment function, meeting legislative requirements and ensuring financial integrity
• Developed in-house budget management reports and delivered presentations to Councillors as required
• Provided monthly financial management reports to senior management, ensuring transparency and accountability
• Coordinated Council’s NDRRA committee, managing funding reconciliation and approvals
• Managed preparation of QTC loan borrowing model and other statutory returns, ensuring compliance with reporting and audit obligations
• Oversaw reconciliation of Council’s capital grants and coordination of capital grants acquittals
• Ensured funding recognition and balanced in accordance with funding agreements
• Provided leadership in development and continuous improvement of Budgeting and Strategic Accounting Function
• Coordinated development and implementation of specific projects as requested by Executive Manager Financial Services
• Demonstrated positive leadership in achieving corporate goals and fostering environment conducive to staff participation and development.

• Ensure development and continuous improvement of Revenue and Property Rating Function
• Provide mentoring, support and guidance to Financial Revenue Team
• Ensure engagement and ongoing development of team members
• Monitor overall performance of the team to provide proactive and collaborative service to internal and external customers
• Identify and analyze areas of concern within Council and provide recommendations to Executive Management
• Ensure expert revenue and property rating advice and support is provided to all areas of Council
• Provide advice and support to other Property and Rating System Application administrators including Development Services, Health Services, Waste Services, Customer Service and Building Services

• Projects and Project Management
• Take lead role in projects managed by Financial Services
• Determine scope, develop project plan, budget and timeline for financial services projects
• Liaise and collaborate with key stakeholders throughout project
• Develop models and reporting tools for Financial Services as required
• Collaborate on projects for other areas of Council
• Collaborate and provide support to Systems Accountant for system and process improvement
• Provide expert advice and support regarding project management across Financial Services teams
• Undertake specific projects as requested by the Executive Manager Financial Services and Manager Budgeting & Strategic Accounting
• Budgeting
• Assist the Executive Manager Financial Services and Manager Budgeting & Strategic Accounting with graphs and analytics for Councillor budget sessions and budget presentations
• Assist the Executive Manager Financial Services and Manager Budgeting & Strategic Accounting in reviewing and development of budget reports
• Prepare and present reports to Executive Manager Financial Services and the Executive as required
• Assist in preparation of rates modelling for budget
• Provide rate analysis and property charges financial modelling data as required
• Assist with other budget tasks as required
• Preparation and analysis of monthly financial variance reports as required
• Provide financial management reports as required
• Provide support and expert advice regarding financial enquiries as required
• Preparation and processing of journal entries as required
• Assist with coordination of year end audit process including the development of audit plan/timetable and monitoring of time frames
• Assist with preparation of annual consolidated financial statements including liaison with auditors and preparation of audit work papers
• Assist with preparation of financial statements for audit for Council's controlled entities
• Assist the Executive Manager Financial Services and Manager Budgeting & Strategic Accounting with the coordination of the Annual Report and associated processes
• Liaise with key stakeholders including internal and external auditors, Queensland Audit Office, Queensland Treasury Corporation and relevant Government departments

• Asset Accounting
• Maintain key financial data within Council’s asset registers in accordance with legislative requirements and Council policies
• Including replacement values, depreciation rates and remaining useful lives, acquisition and disposal dates and account classifications
• Record acquisitions, disposals, revaluations and depreciation of assets in a timely manner
• Liaise with key stakeholders including department head and managers, auditors and asset valuers
• Assist in coordinating Council’s Asset Management Committee
• Ensure Council’s asset registers are reconciled with asset system, including recording of additions and disposals of assets as per work in progress (WIP) accounts, accurate posting of depreciation, asset revaluations, and recognition of developer and other contributed assets
• Assist in valuing and revaluing Council’s assets by liaison with external and internal valuers
• Assist with regular stocktaking of assets
• Provide advice on council policies and implement procedures for identifying and recording assets
• Provide training to staff on Council’s Assets module
• Prepare monthly depreciation reports and monthly updates of asset registers for new assets and completed WIP, as well as asset disposals
• Liaise with other Council officers and/or external valuers in reviewing depreciation rates and remaining useful lives
• Statutory Financial Reporting
• Prepare end of year audit documentation for assets in including WIP reconciliations, depreciation, asset additions and disposals, asset revaluations
• Assist the Financial Planning & Reporting Manager in relation to reconciling the Fixed Assets register to Council’s annual financial statements
• Annual Budget
• Assist with preparation of annual budget documents as required
• Financial projects associated with streamlining budget processes and implementation of continuous improvement initiatives
• Capital Works Reporting & Analysis
• Preparation of monthly capital variance reports for Executive Manager Review and inclusion in monthly Executive Report
• Review of project balances for accuracy, completeness, anomalies and correct as required
• Regular processing of exception reports
• Action Manager’s comments and other outcomes of monthly variance reports
• Preparation of budget reallocation requests as directed by program managers
• Review of Exec outcomes and CEO performance reports for action or follow-up required by Finance
• Assist with co-ordination of quarterly capital review process including processing of outcomes and preparation of agenda
• Processing of approved Councillor Discretionary funding allocations as approved by Office of the CEO/Mayor
• Aged capital commitment reporting including investigation of double ups/errors and processing adjustments as required
• Perform capital ledger enquiries as required
• Processing of general journals as required and as requested by Executive Managers and other officers
• Carry out actions required following quarterly capital review meetings and in line with approved outcomes
• Other Accounting / Admin Functions
• Perform regular checks of trial balances, suspense accounts and suspended commitments
• Transfer of balances as required
• Reconciliation of capital grants income and preparation of monthly reports as required
• Fortnightly exception reporting and processing of correcting journals if required to ensure accuracy and completeness
• Assist with requests received from other Government Departments in relation to capital
• Assist with budget revision processes as required
• Assist with review of financial statements and other reporting as required
• Liaise with key stakeholders including External Services department head and managers
• Assist in creation of reporting templates/procedures as required to improve Council’s reporting function

• Develop existing and new business opportunities
• Relationship building - customers, suppliers and financiers
• Review and negotiate customer contracts
• Customer credit policy is in place and enforced accordingly
• Preparation of successful submissions for debt recovery through the Magistrates Court and BCIPA
• Instruct Solicitors regarding potential customer bad debts where required
• Provide activity reporting to directors
• Ensure all paperwork is timely and accurate throughout the business
• Overseeing and controlling cash flow
• Approval of all non-trade purchases (Vehicles, computers, mobiles, tools and equipment)
• Supplier agreements negotiated and maintained
• Prepare Monthly Profit and Loss statements
• Ensure company culture is maintained and improved
• Review and maintain continuing profitability
• Continue growth of staff and development opportunities
• Provide all KPI’S and reports to directors
• Setting and implementing company policy - OH&S, QA etc
• Management recruitment / staffing levels / allocation of labour
• Appraisals for all staff and management
• Managing administration staff, including hiring, firing and training
• Prepare payroll, train new payroll staff and supervise payroll function
• Reconcile all deposits and banking discrepancies
• Authorise creditor invoices and instruct staff on pricing issues
• Regular contact with select suppliers for both product and services
• Manage all creditor payments, mainly via electronic funds transfer
• Prepare and submit BAS and IAS’
• Yearly review and negotiation of insurance
• Source and implement consolidated Job Management software
• Sourcing and implementing new server and network systems
• Working with industry bodies on OH&S and Industrial Relations on behalf of the company
• Protect company and Director’s interests in all areas

• Prepare Monthly Profit and Loss statements for six companies and ten stores
• Prepare and present monthly Profit and Loss comparisons on revenue and expenses
• Prepare weekly Gross Profit margin for stores as required
• Forecast and Maintain Cash Flow projections for companies
• Collate daily sales, cash deposits and manager’s float reports
• Reconcile all deposits and banking discrepancies
• Report daily sales and weekly comparisons to Managing Director and Operations Director
• Authorise creditor invoices and instruct staff on pricing issues
• Regular contact with select suppliers for both product and services
• Prepare and release all creditor payments, mainly via electronic funds transfer
• Prepare head office payroll and supervise payroll for 200+ store staff
• Prepare and submit BAS and IAS’
• Managing administration staff, including hiring and firing
• Yearly review and negotiation of insurance for stores, properties, vehicles and director’s premises
• Negotiation of new electricity pricing and contracts
• Establish leases for new equipment and vehicles
• Controlling expenditure on vehicles, landline phones, mobile phones and consumables
• Producing in-house instructional/training DVDs
• Creating and Maintaining product costing spread sheet
• Preparing Franchise agreements and documents for new franchisees Manage tenants in three commercial properties
• Liaise with store landlords on repairs, maintenance and capital works regularly
• Preparing commercial lease documents for new tenants
• Convert all accounts from Attache package to MYOB Premier
• Introduce streamlining of data from stores into company accounts
• Sourcing and implementing new server and network systems

Operations Accountant two main areas of responsibility:

• To provide timely information of practical use to General Manager to assist in effective and efficient management of depot and identify areas where improvement can be made
• To act as link between local operation and Head Office finance and accounting function to ensure that company accounting guidelines and controls are properly and consistently applied

Duties Undertaken:

• Provide daily gross margin information as requested by depot management or directors, by product, group, customer etc.
• Develop and maintain procedures for producing weekly result - this includes stock valuation, reconciliation of inter-company supplies, accuracy of purchases and investigation of any variances between actual result and 'computer' margin
• Variance Analysis
• Ensure that procedure for weekly stock count is effective and accurate and any old or excess stock is identified
• Reconcile by weight product movement in weekly accounts from opening to closing stock position
• Interpret and explain financial information, both that received from head office and that generated locally
• Ensure that purchase receipts are reconciled and checked on a daily basis
• Professionally supervise work of finance, costing and administrative staff based at depot
• Implement, develop and maintain all necessary controls to safeguard company assets on site
• Manage between three to four staff and control work flow throughout department
• Maintain up to date database of product costings for management to improve butchery performance and yields
• Monitor wage and expenses of depot, identify variances and inform management
• Ensure all depot administration is properly completed on a timely basis, especially customer signed invoices, authorised purchase orders and invoices, credit notes for customers, returns notes, wages information and petty cash returns
• Control and banking of all COD monies for COD sales
• Monitor Transport costs and report on any adverse trend and identify cause
• Assist General Manager in production planning and monitoring performance against plan
• Provide monthly depot board report
• Perform ad hoc projects as requested by depot management or directors

• Account for all expenditure across 60 programmes within a ₤2.3 billion budget
• Reconciled all planned and actual programme expenditure
• Provide ad hoc reports to Treasury Department
• Process various programme invoices for cashiers payment
• Develop and Maintain spreadsheets to meet Spring & Winter supply requests and transactions
• Advise budget holders with regards to department accounting rules and protocols

• Provide daily livestock cost reports to Directors
• Provide daily estimated Profit and Loss to Directors
• Direct daily production schedule to maximise profit per carcase processed
• Developed spread sheet program to calculate breakeven point based on all carcase types and revenues available on any one day
• Liaising with Sales Director regarding export sales revenues and forward export sales contracts
• Developed in-house database
• Oversaw and implemented change over from Attaché Business Partner to MYOB Premier
• Implemented multi-currency accounting
• Training staff and management in MYOB Premier
• Assist Financial Controller in preparation, reconciliation and presentation of monthly Profit and Loss statements to Board of Directors
• Report monthly to the Board of Directors regarding all variations in budgeted expenses
• Co-ordinate refrigerated transport between abattoir and boning room
• Maintain a good relationship with Livestock Agents
• Approve and prepare all payments for Livestock Agents and Livestock Carriers

• Develop Occupational Health & Safety training manuals
• Develop operating manuals and procedures for specialised rubber manufacturing equipment
• Provide three year forecast sales budget to assist in decision making process
• Collate product range in patterns and sizes
• Provide technical advice on specialised rubber compounds
• Advise Managing Director regarding techniques for manufacturing cast aluminium molds
• Generally advise Managing Director in start up of manufacturing business

• Feedlot ration management
• Equipment maintenance
• Set up commercial boning room
• Resolve technical issues arising from new product developments
• Co-ordinate daily production within a Just In Time framework
• Manage three members of staff
• Report to Directors
• Develop and implement standardised procedures in accordance with relevant industry standards
• General farm duties

• Debtor and creditor control
• Developing new business opportunities
• Preparation of Reports to Directors
• Pricing of all inventory items and services
• Restructuring management staff
• Managing 30 members of staff at three different locations
• Financial account maintenance and control
• New product development
• BAS and GST registration reporting and submissions
• Close involvement in plant and equipment maintenance
• Facilitated move from Attache to MYOB
• On-site customer visits
• Bank reconciliations
• Project management
• Monitoring manufacturing costs
• Increased profitability
• Liaising with bank regularly
• Address all product claims
• Refine payroll and asset registers
• Controlling cash flow
• Implemented and maintained inventory system for over 1500 stock items and services
• Developing and implementing a comprehensive Occupational Health & Safety program
• Oversee Wholesale and Retail operations
• Manufacture and distribute specialised equipment to order
• Liaise with engineers to produce one- off machinery
• Co-ordinate state and interstate logistics for sourcing raw materials and servicing long range customers
• Oversee day to day operations and production
• Establish cost saving mentality throughout company