Calla Xu

One of the world's leading manufacturers of high-quality laser printers, digital photocopiers, and multi-function devices

Key Responsibilities:

• Managing bank reconciliation and daily cash flow reporting
• Preparing and processing month-end journals (prepayment, accrual, and revenue-side marketing rebate)
• General Ledger and balance sheet reconciliations
• Maintenance of fixed asset register and assisting in right-of-use asset reports
• Reconciliation of Overseas creditors and intercompany transactions
• NZ GST and FBT calculation and lodgment and assisting in income tax return
• Month-end JP cash and group reports
• Assisting in annual budget and forecasting and management reporting and internal and external auditing

Key Achievements:

• Designed month-end freight accrual modeling through excels power query and power pivot function, streamlined month-end procedure, and saved one day's time
• Created dynamic dashboards for management reporting -amoeba reports, visualization of reporting
• Written down SOP and mentored accounts payable and accounts receivable staff to understand banking procedure
• Restructured cash flow reports using indirect method and calculating free cash flow
• Designed and rebuilt financial modeling （3-way statement model）for budgeting and forecasting

An international AV/IT hardware provider with its headquartered in Taiwan and different subsidiaries across the Asia Pacific, Europe, and North America

Key Responsibilities:

• All tasks of daily finance and operation, AP, AR, Payroll, and contact with an external accountant for tax affairs
• Weekly sales performance reports and maintaining customer database in the BI system
• Supply chain and order team support
• Assisting in preparing PPT for month-end operation management meeting, regarding KPI Measurements, such as AR aging, Aging inventory, financial ratio analysis, quarterly rolling forecasting of all management account

Key Achievements:

• Documented SOP for the multiplied policy of the company, which optimized workflow and simplified the internal auditing procedure
• Explained to non-finance colleagues for understanding expense reimbursement procedure, which enhanced the cross-function communication

A Local Australian engineering consulting company with multiplied offices located in different states and its head office in Perth

Key Responsibilities:

• Assisted two accountants in most monthly accounting transactions via NetSuite and MYOB
• Doing Reconciliation between its internal billing system and accounting system

Key Achievements:

• Assisted in company system change from MYOB to NetSuite and gained in-depth understanding of high efficiency and effectiveness of integrated system for many branches of company it can be achieved

An Australian-owned solar company, one of the highly developed solar companies in both commercial solar projects and residential wholesale business

Key responsibilities:

• Daily AR aging summary report, bookkeeping for all AR transactions via NetSuite, Daily bank reconciliation and assistance in credit control for new credit limit applications or adjustment

Key Achievements:

• Experienced in the company of change management, gained previous working experience in multicultural workforce and management

A fast-developing Australian group wholesaler of solar energy industry products with its branches across five different states and its manufacturing factory in China

Key responsibilities

• Motored AR aging summary and detail reports daily, doing debt collections through sending notice reminders and making phone calls to overdue customers, making recorded to the frequency of collection for every overdue customer and following up daily until payment made by customers
• Credit controls, reviewed new credit application forms, managing master data, trade reference check via third party, increasing credit limit according to analyzing historical payment pattern and sales performances (volumes and margin) sending to Sino sure insured, provided and prepared the materials for special cases, registering online PPSR and maintaining clear and completed documents for the company
• Monitored all credit customers via NCI alerts and Sino sure reminders to take collections procedures and credit risk control promptly
• Contacted with QBE and Sino sure to further solve the collection matters relating to company’s liquidation and preparing for all documents relating to insurance claims
• Assisted in outsourcing AR function from Australia to Philippines and later helped with this function back to Australia

Key Responsibilities:

• Entering all supplier invoices via, weekly supplier statement reconciliation, and daily bank reconciliation, assisting in booking most accounting journals, investigating reasons for discrepancies between the purchase team and warehouse team

Key Achievements:

• Recommending implementation of online registration system (NCI CREDENTIAL SERVICE) which automated previous manual and paper-driven tasks; substantially improved registration reliability and automated collection and billing process
• Successfully reduced DSO by tightening credit policy, such as blocking credit limit for overdue 30 days customers to overdue 15 days and offering discount for customers who is willing to make payment in advance
• Assisted in Financial controller on three points matching for all accounts payable invoice and used v-look up and pivot table to do reconciliation, reduced 1 working day