Camila Gava

• Creating and sending Invoices, validation of receipts
• Maintained and processed invoices, deposits, and money logs.
• Reviewed and filed financial documents, coded accounting entries for data processing, and posted daily receipts and payments in accordance with all corporate protocols.
• Procurement and Data Entry: Handling requisitions, stationery orders, and other supplies, including catering services
• Reception and Communication: Offering a welcoming reception service by receiving and directing visitors, managing phone calls, and providing appropriate information
• Secretarial Assistance: Handling routine tasks, drafting responses, and creating basic reports
• Accurately entering data into relevant information systems, like WebPAS, eMED and MYOB.
• Maintained accurate records of all transactions, ensuring compliance with company policies and applicable regulations.

• Invoices and Accounts Payable Control
• National Purchases
• Facilitated cross-departmental collaboration, resulting in increased efficiency and timely project completion.
• Ensure accuracy and efficiency in operational reports and schedules
• Supplies Manage the procurement, distribution, and storage of necessary supplies
• Identify inefficiencies and propose procedural or policy changes for enhanced operation
• Manage budgets for contracts, equipment, and supplies
• Communicate with External Vendors and Service Providers
• Establish Work Procedures and Schedules
• Organize daily work of administrative staff through effective procedures
• Collaborate with department leaders to establish goals and decisions
• Attend meetings and act as a liaison for inquiries and concerns
• Control of Travel Advances.

Achievements: Developed and successfully implemented a comprehensive travel policy that optimized travel-related processes, ensured cost efficiency, and enhanced compliance with industry regulations. Collaborated with cross-functional teams, including finance, human resources, and legal, to gather insights and tailor the policy to the organization's needs.

• Invoice Processing: Handling incoming invoices, verifying accuracy, and ensuring they align with company policies before processing them for payment
• Control of travel advances make travel arrangements for executives
• Coordinate and direct office services to aid executives
• Prepare agendas and make arrangements for meetings
• Facilitated efficient collaboration among board members by coordinating meeting schedules, agendas, and materials in advance.
• Set up and oversee administrative policies and procedures
• Registration of medical records, perform general office duties, such as answering telephones, taking dictation, or completing insurance forms.

Achievement: Clinic Relocation Project, led the successful relocation of the clinic to a high-end public location, ensuring a seamless transition for patients and staff. Doctor's Website Renovation, collaborated with a medical professional to revam pand optimize their personal website, enhancing online presence and patient engagement

• Oversight of Travel Advances: Track and manage travel advances for employees, ensuring accurate documentation and prompt settlement
• Expense Payments Coordination: Review and schedule payments for employee-submitted expense reports, guaranteeing compliance with company policies and reimbursement timelines
• Corporate Card Reconciliation: Handle reconciliation of corporate card transactions, accurately allocating expenses and preparing statements for reconciliation
• Handled business administration functions such as payroll, cash register counting, and supply ordering.
• Vendor Relations Management: Engage with internal and external suppliers and service providers to address payment queries, ensure precise billing, and foster positive relationships.
• Collaborated with cross-functional teams to identify cost-saving opportunities, resulting in significant expense reduction.

Achievement: Optimized financial operations by leveraging advanced functionalities of SAP and Excel systems, resulting in streamlined management of financial data, efficient payment processing, precise account reconciliation, and the generation of insightful, actionable reports