Candice Hibbert
Perth,WA
Summary
Versatile and results-driven individual with extensive experience in managing projects and large-scale events. Skilled in fostering collaboration among cross-functional teams while maintaining focus on objectives and deadlines. Proficient in communication and administrative tasks, contributing to improved organisational performance. Eager to embrace new challenges and expand knowledge in diverse working environments.
Overview
23
23
years of professional experience
1
1
Certification
Work History
Workplace Health and Safety Specialist
WESTERN POWER
Western Australia, Western Australia
12.2024 - Current
- Advised strategy projects to align documents and communications with project objectives, meeting all deadlines set by project manager.
- Promoted communication education on WHS strategy projects within SHE to enhance stakeholder awareness and sustainability.
- Contributed to project success through input on communication plans and development of essential artifacts.
- Supported face-to-face engagements to facilitate the delivery of strategy projects.
Executive Assistant to Executive Manager
WESTERN POWER
Western Australia, Western Australia
07.2023 - 12.2024
- Established strong working relationships to deliver exceptional customer service.
- Maintained meeting schedules and work diaries for Executive Manager, ensuring timely information dissemination.
- Produced accurate reports, correspondence, presentations, and spreadsheets within set deadlines.
- Provided comprehensive administrative support to management and committees as required.
- Supported cyclical business reporting preparation, including KPIs and monthly evaluations.
- Managed and updated calendars for improved accuracy and efficiency.
- Identified issues, offered advice, and escalated matters appropriately when necessary.
Executive Support Officer to General Manager
CITY OF PERTH
Western Australia, Western Australia
05.2023 - 07.2023
- Managed GM's diary and inbox with exceptional attention to detail.
- Assisted in project planning, coordination, and reporting for GM.
- Coordinated agendas and minutes distribution for meetings efficiently.
- Prepared speaking notes, reports, presentations, and briefing documents for CEO and Board Committees.
- Supported Alliance and Leadership Team meetings through effective organizational strategies.
- Efficiently collated and coordinated responses to elected members.
- Developed and implemented continuous improvement principles to optimize organizational systems.
- Maintained compliance with legislative recordkeeping frameworks.
Executive Business Administrator to CEO (C-Suite)
WA RETURN RECYCLE RENEW LTD
Western Australia, Western Australia
07.2021 - 02.2023
- Oversaw WARRRL office coordination, supervising Office Administrator for optimal operations.
- Provided executive administrative support to CEO and ELT, managing diary and email correspondence.
- Supported Board of Directors by arranging meetings and performing secretarial duties.
- Managed facilities in collaboration with service providers to ensure smooth daily operations.
- Coordinated employee activities, including onboarding, team-building events, and travel arrangements.
- Maintained organized physical and electronic filing systems along with databases.
- Facilitated weekly and monthly meetings by preparing agendas and documenting minutes.
- Led project management for operating systems implementation and various internal office projects.
Executive Assistant to CEO (C-Suite)
RAAFA WA
Western Australia, Western Australia
07.2020 - 07.2021
- Delivered high-level executive administrative support to CEO and Division Council while ensuring confidentiality.
- Managed CEO's diary to optimize scheduling and enhance productivity.
- Coordinated and attended meetings, preparing agendas, minutes, and supporting documents.
- Compiled monthly Board reports and coordinated travel arrangements efficiently.
- Executed ad hoc requests including dictation, letter typing, document binding, and credit card reconciliations.
- Arranged Zoom and Teams teleconferences to facilitate communication among stakeholders.
Project Support Officer
Logsys Power Services (Contractor to WESTERN POWER)
Western Australia, Western Australia
10.2019 - 05.2020
- Facilitated daily reporting for planning, scheduling, and delivery manager.
- Executed 'Dial Before You Dig' inquiries before allocating work.
- Scheduled weekly timetables for teams to enhance productivity.
- Managed monthly invoicing and permit applications across multiple councils.
- Coordinated traffic bookings and liaised with customers for property access.
- Updated Western Power registers to maintain compliance standards.
- Arranged site induction and medical bookings as necessary.
- Conducted map updates to accurately reflect operational status.
Executive Assistant to General Manager
RAC
Western Australia, Western Australia
02.2013 - 09.2019
- Implemented discretion and confidentiality throughout administrative support for GM management team, facilitating diary management and guaranteeing deadlines and actions achieved by prioritizing and monitoring key accountabilities and initiatives from GM various stakeholders.
Project Services Coordinator
INPEX
Western Australia, Western Australia
11.2012 - 01.2013
- Coordinated travel arrangements for all project staff and maintained accurate data entry.
- Assisted document control team and technical writers in preparing clear, concise documentation.
- Facilitated new starter onboarding process, including inductions and desk allocations.
- Managed asset allocation for hardware and building security access cards.
- Ordered and maintained supply of stationery for project operations.
- Oversaw timesheet management for all project personnel, ensuring accuracy and compliance.
Executive Assistant to Managing Partner
EY
Western Australia, Western Australia
10.2011 - 11.2012
- Facilitated high-level administrative support for two Senior Partners and five Executive Directors.
- Streamlined diary management, email correspondence, and screening of phone calls.
- Coordinated client inquiries and managed timesheets efficiently.
- Executed monthly expense reconciliations to ensure accuracy.
- Formatted documents and created impactful presentations and proposals.
- Organized events and travel arrangements to enhance operational efficiency.
Executive Assistant
AJILON
Western Australia, Western Australia
10.2008 - 09.2011
- Delivered exceptional executive administrative support through efficient diary management and meeting arrangements.
- Coordinated travel logistics, ensuring comprehensive itineraries for senior leaders.
- Managed executive calendars to optimize scheduling and enhance time efficiency.
- Prepared detailed reports and reconciled monthly expenses for accurate financial tracking.
- Organized corporate events, including meetings, conferences, and team-building activities.
- Liaised with internal departments to improve communication and project workflows.
- Screened calls to prioritize communication and increase productivity.
- Facilitated meeting coordination by optimizing schedules and allocating resources effectively.
Senior Branch Administrator
COMPUTER PEOPLE
United Kingdom, United Kingdom
08.2005 - 06.2008
- Processed contract sales advice slips and timesheets to ensure accurate documentation.
- Ordered stationary supplies and archived files to maintain organized records.
- Entered data efficiently and recorded meeting minutes for comprehensive tracking.
- Created impactful presentations tailored to business needs.
- Scheduled teleconferences and organized office audits to verify compliance.
- Coordinated travel bookings for seamless employee mobility.
- Trained new staff on programs, set up PCs, and created user accounts for smooth onboarding.
- Managed backup tapes, routed servers, mapped network drives, and patched telephones to optimize IT infrastructure.
Entrepreneurial Services Clerk
EY
Zimbabwe, Zimbabwe
01.2003 - 05.2005
- Preparation of cash books on Pastel, including bank reconciliations, client’s maintenance accounts for various institutes.
- Running daily business accounting packages budgets, typing business documents and general bookkeeping entries i.e., debtors/creditors.
Education
Secretarial / Business Administration Diplomas - Zimbabwe
Speciss College
Zimbabwe01.2003
Zimsec Ordinary Level, IGCSE, Pitman Accounting - Zimbabwe
Eaglesvale High School
Zimbabwe01.2001
Skills
- Advanced MS Office Suite
- Continuous improvement
- Teamwork and collaboration
- Project management, project coordination
- Planning and organisation
- Communication skills, interpersonal relations
- Innovation and creativity
- Stakeholder engagement
- Utilities management
- Information technology proficiency
- Business writing proficiency
- Leadership abilities
Certification
- Executive Assistant Conferences
- Achieving Personal Effectiveness
- Minute Taking/Business Writing Skills
- Advanced Outlook
- Crucial Conversations, Client servicing
- Private Secretary Diploma
- Business Administration Diploma
- Pitmans Bookkeeping Level 1
- International Computer Driver’s License
- Leader Net Leadership Program
- AIM – Best Self Series Leadership training
Industry Exposure
- Professional Services
- Insurance
- Accounting & Finance
- Oil & Gas, Utilities
- Information Technology
- Waste Industry
References
References available upon request.
Timeline
Workplace Health and Safety Specialist
WESTERN POWER
12.2024 - Current
Executive Assistant to Executive Manager
WESTERN POWER
07.2023 - 12.2024
Executive Support Officer to General Manager
CITY OF PERTH
05.2023 - 07.2023
Executive Business Administrator to CEO (C-Suite)
WA RETURN RECYCLE RENEW LTD
07.2021 - 02.2023
Executive Assistant to CEO (C-Suite)
RAAFA WA
07.2020 - 07.2021
Project Support Officer
Logsys Power Services (Contractor to WESTERN POWER)
10.2019 - 05.2020
Executive Assistant to General Manager
RAC
02.2013 - 09.2019
Project Services Coordinator
INPEX
11.2012 - 01.2013
Executive Assistant to Managing Partner
EY
10.2011 - 11.2012
Executive Assistant
AJILON
10.2008 - 09.2011
Senior Branch Administrator
COMPUTER PEOPLE
08.2005 - 06.2008
Entrepreneurial Services Clerk
EY
01.2003 - 05.2005
Secretarial / Business Administration Diplomas - Zimbabwe
Speciss College
Zimsec Ordinary Level, IGCSE, Pitman Accounting - Zimbabwe
Eaglesvale High School