Cao Huy Vo

Core Responsibilities

• Process and verify suppliers' and subcontractors' invoices using MYOB, ensuring accuracy and approvals before entry.
• Perform monthly bank reconciliations, supplier statement reviews, and follow-ups on discrepancies.
• Assist with BAS preparation and financial statement reporting, including P&L and Balance Sheets.
• Maintain weekly and monthly cash flow forecasts in collaboration with senior accountant.
• Process payments to suppliers, reimbursements for employees, and track major expenses.
• Liaise closely with suppliers to track materials pricing and conduct negotiation meetings to secure cost efficiencies.
• Serve as the purchasing officer responsible for authorising and raising purchase orders to suppliers and subcontractors.
• Assist in preparing and issuing sales invoices to customers.
• Check and summarise fortnightly timesheets from all staff; assist in payroll processing.
• Monitor and maintain internal controls for income and expenditure.
• Review balance sheet and expense account variations, providing insights to senior management.
• Assist in formulating accounting policies and procedures for the business.
• Respond to internal and external stakeholder enquiries on financial matters.
• Perform ad hoc tasks and support ongoing projects as assigned by senior management.
• Liaise with clients and subcontractors for paperwork submission, including SWMS, ITPs, and police checks.

Leadership & WHS Management

• Supervise a team of 2–3 junior accounts/admin staff under the Accounts Manager’s and General Manager's guidance.
• Manage job site inductions for over 100 workers (employees and subcontractors), ensuring full WHS compliance.
• Create and issue SWMS, safety documentation, and liaise directly with clients and contractors to meet prestart requirements.
• Successfully obtained CM3 and Avetta WHS Compliance Certificates for the business, and now fully manage and maintain the company’s WHS compliance for auditing and ongoing certification purposes.

Key Achievements

• Developed and implemented Excel-based financial forecasting and job costing systems, streamlining internal reporting.
• Built custom tools for QR code-based timesheet, equipment, and uniform tracking, improving operational efficiency.
• Led interviews for operational recruitment (ductwork installer position), assisting in HR expansion.
• Recognised for strong communication, cross-team support, and initiative in both finance and compliance tasks.

Maintained excellent customer service and time management while balancing full-time work.

Demonstrated attention to detail and communication skills during independent operations.