Cara Shields
Sydney
Summary
Organized, detail-orientated and versatile professional with a proven track record of positively impacting business outcomes. Dependable and quick learning with noted office support and administration experience. Motivated to prioritize projects offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
5
5
years of professional experience
1
1
Certification
Work History
Senior Analyst - Administration
Sumitomo Mitsui Banking Corporation
01.2024 - Current
- Collaborated with cross-functional teams to identify areas of improvement, leading to increased operational effectiveness.
- Program administrator for AMEX corporate account, managing new and existing cardmembers and reporting functionalities applicable to departmental budget needs.
- Responsible for stationary company contract including annual budget and review of monthly expenditure.
- Coordinate with operational risk management team to complete monthly inspections
- Generated standard and custom reports to provide insights into business performance.
- Mentored new staff, fostering professional development while enhancing overall team performance.
- Assist with travel arrangements for executives, ensuring budget-effective solutions and smooth itineraries.
- Improved office efficiency with the implementation of digital filing systems and document templates through coordination with external contractor Iron Mountain.
Internal Recruitment Consultant
Healthcare Australia
01.2022 - 09.2023
- Having received the opportunity to pivot my role within HCA, I was given the title of recruitment consultant which involved internal talent acquisition for Allied Health clinicians. Some of my duties included the following;
- Independently sourced for the podiatry, speech pathology and dietitians desk nationally, alongside other pipelines.
- Created training manuals for existing staff relating to CRM and applicant tracking systems such as Bullhorn for Salesforce.
- Oversaw professional calendars and coordinated interviews and meetings for State and Operations Managers nationally.
- Made salary negotiations with operations managers on behalf of suitable candidates.
- Generated specific candidate pools through strategic placement of vacancies on job boards and social media platforms.
- Evaluated applicant credentials, pre-screening assessments and conducted interviews.
- On-boarded successful clinicians, registering on eHCA and Deputy applications, organized uniforms and ID badges.
- Operated and maintained applicant tracking and candidate management systems on Excel, TRIS CRM, HCAre and Bullhorn for Salesforce.
Compliance/Administration Officer
Healthcare Australia
02.2021 - 02.2022
- Coordinated, monitored and maintained credentialing and compliance for HCA Allied Health therapists in line with HCA’s own mandatory requirements.
- Ran reports on expiring compliances – AHPRA, VISA, police checks, NDIS Worker Screening Checks with monitoring & follow up of staff. Performed Fit2Work invitations and completions as required.
- Offboarded/deactivated staff from internal compliance platforms when appropriate.
- Collaborated with the payroll department, dealing with all payroll queries and processing a large volume of timesheets.
- Liaised with risk management and internal audit departments to prepare for and successfully pass audits.
- Liaised with Immigration Lawyers and managed labour market testing for candidates suitable for sponsorship.
- Created training manuals for new and junior staff members in relation to compliance and administration procedures.
- Utilized Excel and internal databases to create reports to keep senior management informed of operations and progress of compliance efforts.
- Perform other admin tasks as requested.
Recruitment Consultant
Momentum Consulting
06.2020 - 02.2021
- Generated specific candidate pools for career opportunities across blue collar roles in the supply chain and logistics industry.
- Prioritized client requests by conducting weekly calls and regular site visits regarding candidate placement ensuring optimal satisfaction.
- Promptly corresponded with applicants, coordinated and conducted 10 interviews weekly.
- Leveraged social media platforms and online job boards to advertise open positions and engage with potential candidates.
- Maintained candidate records using Fast Track 360 and updated information accordingly.
- Efficiently verified and submitted timesheets for over 150 casual employees on a weekly basis.
Office Services Assistant
Sparke Helmore Lawyers
11.2019 - 05.2020
- Completed clerical tasks such as filing, coping and data entry.Managed electronic and paper filing systems, updating paperwork and accurately recording information.
- Liaised with legal secretaries assisting with the collation and distribution of sensitive documents.
- Prepared computerized correspondence, receipts, bills and checks, using iManage LLC Software
- Managed front desk area and prepared boardrooms for executive meetings.
- Coordinated office supply inventory, placing orders as necessary to maintain appropriate stock levels and prevent disruptions in daily operations.
Skills
- Microsoft Office Suite
- Canva
- Fit2Work
- TRIS Software
- LinkedIn Recruiter
- Bullhorn for Salesforce
- Equifax eCredential
- IManage LLC software
- Service Desk
Certification
- Ursuline Convent Thurles - Ursuline Secondary School. Graduated 2016
- Certificate in Human Recourses and Payroll Management, International Open Academy - Completed 2022
Additional Information
- Fully Vaccinated against COVID-19. (3x vaccines)
- De facto Sponsorship 482 Visa - expires 10/2026
- National Police Check - Fit2Work Obtained 2021
Timeline
Senior Analyst - Administration
Sumitomo Mitsui Banking Corporation
01.2024 - Current
Internal Recruitment Consultant
Healthcare Australia
01.2022 - 09.2023
Compliance/Administration Officer
Healthcare Australia
02.2021 - 02.2022
Recruitment Consultant
Momentum Consulting
06.2020 - 02.2021
Office Services Assistant
Sparke Helmore Lawyers
11.2019 - 05.2020
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