Carla Gasparin

Accomplished and energetic professional, with over 20 years’ experience in reception and administrative support. Solid reputation for exceptional interpersonal skills, presentation and customer service, merged with quality office administration.

• Medical Receptionist Roles, 12/01/14, 12/01/18, Mundingburra, QLD, Henley Beach, SA, Dulwich, SA, Open/close clinics and set up rooms, Appointment booking and client management, Daily reconciliations, reporting, cash management and banking, Database management, Stocktake and product orders
• Barista/Waitress, 05/01/14, 05/01/15, Walkerville, SA, College Park, SA, Open/close, Coffee making, food preparation, waitressing, Daily cash management, reporting and banking, Stocktake and product orders
• Administrative Temp, 06/01/13, 05/01/14, Hindmash Plumbing – Corporate Reception support [HAYS], DTZ Australia – Corporate Reception support [HAYS], Sinclair Knight Merz – Corporate Reception support [HAYS]
• Administration Officer, 12/01/11, 05/01/13, First point of contact for SMEC; greet visitors and maintain visitor register; direct incoming calls; incoming/outgoing mail; couriers and management of office resource booking system., Travel and accommodation bookings and reconciliations; meeting arrangements; minute taking, catering; organisation of social activities., Compilation and production of proposals, expressions of interest and monthly regional performance reports; liaising with clients and contractors; building and maintaining relationships with clients and managerial staff., Ordering and monitoring of office equipment and supplies; maintaining administration records and registers including SMEC’s Business Management System (BMS), quality standards and OH&S procedures., Providing assistance to the Financial Coordinator as required, including: opportunity and project set up, timesheet management, monthly invoicing, weekly/monthly report generation.
• Receptionist – Contract Role, 07/01/11, 12/01/11, Assisting the Director with internal project review/auditing; accounts payable and receivable; general reception and administration duties as required.
• Administrative Temp, 03/01/11, 06/01/11, Hansen Yuncken – Corporate Reception support [HAYS], SAAB Systems Australia – Corporate Reception support [HAYS], Hames Sharley – Corporate Reception support [Pursuit People Solutions]
• Personal Assistant – Contract Role, 10/01/10, 03/01/11, Diary management; travel arrangements and minute taking; data entry and database management., Accounts payable and receivable; general administrative procedures as required.
• Receptionist/Personal Assistant, 01/01/07, 09/01/10, Preparation of architectural specifications, contracts, project and award submissions; maintaining the general filing system and filing correspondence., Updating and maintaining job list and contact directory; ensuring compliance to quality assurance procedures and updating manuals and standards., Handling of petty cash, accounts payable/receivable, banking and generating end of month accounts; maintaining an inventory of office supplies and monitoring the use of supplies and equipment., Providing personal assistant services to Directors, services including, diary management, travel coordination, preparation of correspondence, typing of minutes and general project support tasks.
• Sales Processing Supervisor, 08/01/06, 12/01/06, Overseeing the Sales Processing department and providing reception support; sorting and distribution of department mail; fielding incoming enquiries., Liaising with store managers Australia-wide; new store set up and distribution of transaction processing equipment, fraudulent transactions and reimbursements., Daily reconciliation and monitoring of store’s banking; sorting/archiving of transaction receipts, weekly and monthly financial report distribution to store managers and company directors.
• Administrative Assistant, 07/01/05, 08/01/06, General reception duties, Word processing and secretarial support to staff/preparation of reports, Maintaining the general filing system, Assisting accounts payable and receivable, Stationary inventory and ordering, Arranging local and interstate couriers, Travel and accommodation arrangements for staff

• Jeanette Bandiera, 0419 555 515, Spa Manager, Bamboo Day Spa Adelaide
• Alicia Cirillo, 08 8403 8300, HR/QHSE Manager, Hindmarsh Plumbing Pty Ltd
• Coral Osborn, 08 8225 9826, Office Manager, SMEC Australia Pty Ltd