Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Carly Castle

North Richmond,NSW

Summary

Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.

Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.

Responsible and motivated student ready to apply education in the workplace. Offers excellent technical abilities with software and applications, ability to handle challenging work, and excellent time management skills.

Overview

19
19
years of professional experience

Work History

Accounts Executive

Genomics For Life Pty Ltd
, QLD
03.2023 - 03.2024
  • Reconciled bank accounts on a monthly basis to ensure accuracy of records.
  • Performed month-end closing activities such as journal entries, accruals, reconciliations.
  • Managed customer accounts by providing accurate invoices and payment information.
  • Provided support in the preparation of annual audits by external auditors.
  • Reviewed financial documents for accuracy prior to submission.
  • Prepared and submitted expense reports on behalf of team members.
  • Processed payrolls accurately and efficiently while ensuring compliance with all applicable laws and regulations.

Client & Admin Manager / EA

Exec Ascend
, VIC
04.2022 - 03.2024
  • Maintained confidential records and files related to executive operations.
  • Monitored incoming emails and responded accordingly in a timely manner.
  • Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
  • Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
  • Scheduled appointments for executives with external parties such as vendors or suppliers.

Office Manager / Personal Assistant

RentalPoint Software
01.2016 - 04.2022
  • Performed month-end closing activities.
  • Generated invoices for clients and tracked payments received from customers.
  • Entered deposits, credit card charges and sales entries to facilitate cash management.
  • Prepared financial statements, including balance sheets, income statements, and statement of cash flows.
  • Reviewed purchase documents and company receipts for reconciliation with statements.
  • Posted journal entries to the general ledger system accurately and timely.
  • Handled incoming and outgoing mail, email and faxes.
  • Organized filing systems and databases to store data related to the Owner's business activities.

Executive Assistant

Independent Gaming (Norwest)
07.2008 - 01.2016
  • Provided administrative and business support to the Managing Director / General Manager and support other members of the Executive Management Team
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
  • Answered telephone calls from customers or clients providing assistance where necessary.
  • Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.
  • Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
  • Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.

Personal Assistant

Affinity Capital Pty Ltd (Parramatta)
04.2005 - 01.2008
  • Personal Assistant to the Legal department, Development department and Sales & Marketing department
  • Ran errands to help with daily tasks, enabling employer to focus on more pressing duties.
  • Checked personal and professional activities to remind employer of priority tasks and deadlines.
  • Managed office supplies inventory and placed orders when necessary.
  • Organized travel arrangements, including flights, transportation, and accommodation.
  • Prepared documents such as reports, presentations, agendas, and correspondence.

Education

High School Diploma -

Blacktown Girls High School
Blacktown NSW 2148

Skills

  • Client Relationship Management
  • Accounts Receivable
  • Bank Reconciliation
  • Invoice Processing
  • Accounts Payable
  • Payroll Processing
  • Database Management
  • Meeting planning
  • Presentation Development
  • Scheduling
  • Travel administration
  • Business Administration
  • Bookkeeping

References

References available upon request.

Timeline

Accounts Executive

Genomics For Life Pty Ltd
03.2023 - 03.2024

Client & Admin Manager / EA

Exec Ascend
04.2022 - 03.2024

Office Manager / Personal Assistant

RentalPoint Software
01.2016 - 04.2022

Executive Assistant

Independent Gaming (Norwest)
07.2008 - 01.2016

Personal Assistant

Affinity Capital Pty Ltd (Parramatta)
04.2005 - 01.2008

High School Diploma -

Blacktown Girls High School

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Carly Castle