CAROLINE NDUKU KIMOTE
Adelaide,SA
Summary
Highly organized and detail-oriented administrative professional excels in office management and special projects. Resourceful and adaptive team leader with expertise in project management, financial tracking, customer relationship management and marketing. Results-oriented strategic planner with extensive knowledge of industry practices.
Overview
5
5
years of professional experience
16
16
years of post-secondary education
Work History
Administrator
Technomed Limited
Nairobi, Kenya
12.2023 - 04.2026
- Coordinated with vendors to ensure timely deliveries.
- Managed all import and export consignments through proper documentation and coordination.
- Tracked shipments in transit and organized clearance upon arrival.
- Prepared documentation for customs clearance.
- Reviewed freight invoices from various airlines prior to organizing uplift of consignment.
- Audited all duty invoices before receiving the shipment on the inventory system.
- Booked shipments for pick-up from the country of origin to the designated destination.
- Communicated with customers on their timely deliveries.
- Organized shipment inspections with the respective bodies before shipping.
Procurement Manager
Microvision Enterprises Limited
05.2022 - 11.2023
- Managed import and export consignments efficiently.
- Processed international purchase orders, ensuring timely placement with manufacturers.
- Communicated directly with vendors on timely deliveries.
- Tracked shipments in transit and coordinated clearance for efficient arrival.
- Booked shipments for pick-up from the country of origin to the designated destination.
- Prepared necessary documentation needed during customs clearance.
- Audited freight invoices from airlines, verifying accuracy prior to organizing consignment uplift.
Sales Assistant
Technomed Ltd
12.2021 - 03.2022
- Referred customers to services by evaluating needs and forecasting potential orders.
- Prepared and delivered sales quote.
- Informed customers of promotion to increase sales productivity and volume.
- Conferred with customers to understand needs and make targeted forecast recommendations.
- Assisted customers with prompt and polite support and via telephone.
- Drove revenue by recommending accessories and related purchases to fulfill customer orders.
- Managed operations in Nairobi Karen location
Logistics Assistant
Technomed Ltd
05.2021 - 12.2021
- Integrated logistic systems into company processes to improve operations and manage work orders and price changes.
- Coordinated order dispatch with drivers to ensure timely deliveries.
- Ensured compliance with import and export laws by monitoring delivery processes to prevent delays.
- Coordinated shipping requests for expedited delivery and documented accurately to achieve correct billing.
- Liaised between warehouse personnel and customer to facilitate accounts and operational needs.
- Managed high-volume paperwork and collaborated with administrators to resolve invoicing and shipping discrepancies.
- Prepared reports, tracking information such as purchase orders, inventory numbers and invoicing activities.
- Oversaw daily inventory counts to maintain accuracy.
- Monitored order status and communicated updates to customers regarding potential delays.
- Monitored and reported on transportation costs and properly filed shipping documents.
- Planned and conducted inspection of heavy and DG shipments from the supplier.
- Worked with Ken Trade systems in the application of necessary import documentation.
Secretary Intern
Skylift Cargo LTD
- Organized mail correspondence and managed postage meter for staff and management, coordinating delivery and courier services to ensure timely communication.
- Responded to inquiries from callers seeking information.
- Delivered top notch administrative support to office staff, promoting excellence in office operations.
- Received and routed business correspondence to correct departments and staff members.
- Prepared and distributed team communications to enhance collaboration and boost team morale.
- Developed and updated spreadsheets and databases to track and analyze performance and sales data, supporting informed decision-making.
- Utilized Ken Trade software to process Import Declaration Forms efficiently.
- Assisted with MSA Road project coordination and planning activities.
Education
Higher Diploma - Secretarial Management
Bumbe Technical Training Institute
Busia, Kenya 07.2021 - 07.2022
Diploma - Secretarial Studies And Office Management
Bumbe Technical Training Institute
Busia, Kenya 09.2017 - 07.2020
Certificate - Information Technology
King Allan Institute
MakueniHigh School Certificate -
St. Augastine Utangwa
Mbooni, Kenya 01.2013 - 11.2016
Primary Certificate -
Nthongoni Primary School
Ukia, Kenya 01.2005 - 12.2012
Skills
- Administrative support
- Office management
- Office administration
- Document organization
- Record keeping
- Customer relationship management
- Process improvement
- Project coordination
- Data analysis
- Stakeholder communication
- Effective communication
- Adaptability
Hobbies and Interests
Reading Novels.
References
- Eric Aswani, General Manager, Technomed Ltd, 0723 453848
- Wilfred Kyeva, Financial Manager, Microvision Ent Ltd, 0718 572456
Profession Skills
- Well qualified and familiar with Logistics and abilities needed to succeed.
- Ready to leverage training and experience to take on new professional challenges.
- Flexible to participate in any field department on logistics and administration.
Timeline
Administrator
Technomed Limited
12.2023 - 04.2026
Procurement Manager
Microvision Enterprises Limited
05.2022 - 11.2023
Sales Assistant
Technomed Ltd
12.2021 - 03.2022
Higher Diploma - Secretarial Management
Bumbe Technical Training Institute
07.2021 - 07.2022
Logistics Assistant
Technomed Ltd
05.2021 - 12.2021
Diploma - Secretarial Studies And Office Management
Bumbe Technical Training Institute
09.2017 - 07.2020
High School Certificate -
St. Augastine Utangwa
01.2013 - 11.2016
Primary Certificate -
Nthongoni Primary School
01.2005 - 12.2012
Secretary Intern
Skylift Cargo LTD
Certificate - Information Technology
King Allan Institute