CAROLINE YAPI

Key Areas of Responsibility:

• Booking Keeping services for clients using Xero Accounting Software.
• Provide tax and statutory compliance services to clients in accordance to the laws and requirements.
• Developed a framework to support start ups and SME's with administrative and managerial services so they are set up for success.
• Integrate point of sale systems, inventory, payroll and other business systems with the accounting software promote efficiency.
• Offer graduate training opportunities for graduates in the Accounting or related discipline as a career pathway.
• Provide Financial Literacy Training to individuals and potential and existing business owners.

Key Areas of Responsibility:

• Handled day-to-day accounting processes to drive financial accuracy.
• Review data entries from the Accounts Payable and Receivable Officers on Xero Accounting Software
• Coordinated month-end close activities, ensuring timely completion of Management Reporting
• Analyzed variances between budgeted and actual figures, providing insights for strategic decision-making.
• Maintained up-to-date knowledge on professional accounting standards to manage financial recordkeeping.
• Managed cash flow effectively, ensuring all company liabilities were met in a timely manner and surplus funds were invested wisely.
• Maintained accurate records of fixed assets, including acquisition costs, depreciation schedules, and current values for insurance purposes.
• Ensured accurate and timely payroll processing for over 30 employees, maintaining employee satisfaction and compliance with labor laws.
• Enhanced financial accuracy by meticulously reconciling bank statements and financial records monthly.
• Preparations of year end financial statements

Key Areas of Responsibility:

• Review all transactions pertaining to insurance transactions from policy issuance, payments, cancellations of policies, endorsements, receivables from direct clients, receivables from brokers and brokers’ commissions.
• Review output tax from all insurance policies, input tax from brokers, including computation of monthly remittance to Internal Revenue Commission (Papua New Guinea Tax Office)
• Coordinate with operations for all Facultative Reinsurance Cover for specific accounts, payment of its invoices and proper allocation of reinsurance cover throughout the life of the policy.
• Monitor the payment of Non-Resident Insurers Withholding Tax for all payments made to foreign reinsurers.
• Preparation and monthly reconciling accounting entries into Accounting Software (Xero) between the Insurance Software records (IHQ) and account book records.
• Perform bank reconciliations for the Company’s four Bank Accounts.
• Track liabilities to reinsurance providers and monitor regular payments made under the treaty and facultative covers.
• Preparation of quarterly management report for CEO’s review.
• Preparation of quarterly Board of Directors Report for their review.
• Collaborated with external auditors during the annual audit process to provide necessary documentation and address any concerns or findings promptly.
• Managed monthly financial close processes ensuring accuracy and compliance with accounting standards.
• Developed and implemented internal controls to enhance financial reporting reliability.

Key Areas of Responsibility:

• Established the internal controls including company policies and systems for a start up of fuel business from scratch to ensure business was running smoothly with tasks designated to staff with clarity.
• Oversaw daily operations, ensuring compliance with safety and quality standards of TOTAL Energies.
• Hiring and training of staff to ensure they are effectively and efficiently performing their roles to the Company’s & Total Energies standards.
• Developed training programs to mentor staff in customer service excellence.
• Resolving daily customer & staff complaints and making hard decisions that are fair on both parties.
• Maintaining the company accounts, reporting to the directors the performance and financial position of the company including operational matters that are needed to be brought to their attentions as soon as they arise.
• Maintaining the company’s bank accounts and ensuring that the cash collected on a daily basis are deposited fully in the bank account and performing bank reconciliations where required.
• Overseeing and supervising staff of 30 and guiding their day-to-day functions including problem solving and assisting as and when required to ensure tasks are performed effectively.
• Monitoring the ordering of stock (fuel & dry goods), recording and reconciliation after stock takes were performed on a monthly basis for reporting purposes.
• Spearheaded initiatives that improved customer satisfaction through enhanced service delivery.
• Oversaw facility maintenance, ensuring optimal functionality of equipment and infrastructure at all times.
• Coordinated maintenance and repair of equipment to minimize downtime.

Key Areas of Responsibility:

• Design and plan the required audit process Establish the scope, objective and terms of reference of the audit. Become familiar with the nature and activities of the client organisation including information system, relevant documentations and results of previous audits or reviews and identify risk areas. Prepare comprehensive audit working papers. Establish effective working liaison with the relevant staff of the client and ensure clear communications. Report audit results in an appropriate form to relevant parties using both oral and written communications.
• Examine Compliance - Gather data relating to the range of compliance requirements applicable to organisation, evaluate evidence and the results of analysis and conclude.
• Prepare audit reports - Draft the audit reports (audit report and report to management) with regards to the terms of organisation, evaluate evidence and the results of analysis and conclude.
• Manage the audit team - Plan resource needs for the audit Monitor project timelines and other performance indicators of the audit plan. Participate in managing and counselling audit staff Participate in managing relationship with client.
• Led audit engagements, ensuring compliance with regulatory standards and best practices.
• Mentored junior auditors, enhancing team capabilities and fostering professional development.
• Conducted thorough reviews of financial statements, enhancing clarity and alignment with accounting principles.
• Participated in ongoing professional development opportunities, staying current with industry best practices and emerging trends in external auditing.
• Provided valuable insights and recommendations to clients, leading to significant process improvements.