Carolyn Klan

Serve customers with car rentals, process return transactions, ensure vehicles are operational when returned, detail vehicles to a high standard, ferry vehicles as needed

Working in the family business undertaking payroll, administration duties, cattle work, loading and checking Livestock trains

Casual position working as an Administration Officer at the weekly Emerald Cattle Sales, through the Emerald Livestock Selling Association. Duties in this role include penning of master book during sale, entering cattle sales data and processing cattle buyers purchases, photocopying purchase details for stock agents, and completing market reports

Administration Officer

Duties included:

· Greeting and assist visitors, answering telephones, direct calls and responding to enquiries.

· Manage and distribute mail and information, cash receipting, banking.

· Booking student travel arrangements.

· Photocopying of instructor class books, exams, assignments.

· Typing of Board meeting minutes and agendas, archiving student records and finance documents.

· Other duties as directed.

Finance Officer (Accounts Receivable, Accounts payable, Payroll)

Duties Included:

· Inputting timesheets and processing fortnightly payroll for 120 staff.

· Updating and maintaining payroll records, liaise with staff and management on payroll related queries. Maintain leave and sickness reports.

· Interpret awards/agreements, undertake required internal and statutory reporting.

· Assist Director of finance with month end consolidation, reconciliation and payment of payroll and group tax, reconciling payroll, general leader accounts, calculating annual leave and LSL provisions/accruals, maintaining and filing HR records for all staff.

Process account receivables and payments in compliance with financial policies.

· Prepare customer invoices and bank deposits, reconcile the accounts receivable ledger to ensure that all payments are accounted for and posted correctly.

· Manage weekly EFT payment run, prepare end of month reporting including BAS.

· Any other duties as requested.

Executive Assistant

Duties Included:

· Provide administrative support for the College Director including correspondence, minutes, agendas, travel arrangements.

· Any other duties as requested.

Duties Included:

· Typing and office support for all lecturers and staff at Hedland College.

· All aspects of reception work including answering telephone and taking messages, customer enquiries, course enquiries, filing, taking enrolments, preparing class lists, room bookings and updating all computer records, mail, invoicing, petty cash, cash receipts and banking.

· Preparation of BHP Apprentice Technical Training timetables and information letters.

Liaise with TAFE and other educational institutions.