Carolyn Siuba
Gosnells,Australia
Summary
With a diverse background and experience across multiple industries, I am seeking a new and challenging opportunity where I can apply my existing skills and knowledge while further expanding my repertoire.
Overview
10
10
years of professional experience
Work History
Lucidity Subject Matter Expert – Small Tools & Equipment (Pop-Up Role)
WATER CORPORATION
01.2024 - Current
- Assisted with the development of the Lucidity asset register project for the WA Region including traveling to regions on a 10:10 roster
- Participated in the design and implementation of the asset register
- Support development and execution of core items including providing system access, gathering & analyzing data, and reporting
- Installed, configured, and monitored new system features based on user needs.
- Collaborate with the IT development team to implement software and hardware setups across the WA region and monitor progress
- Conduct routine audits & manage over 47,000 tool & equipment assets to ensure accuracy & compliance
- Develop and document procedures and training guides to ensure continuous support and training for end users
- Established best practices for knowledge sharing, fostering a culture of continuous learning and improvement.
- Served as a liaison between technical experts and business stakeholders to ensure alignment on project objectives and deliverables.
Tools & Equipment Officer – Small Tools & Equipment (Ongoing)
WATER CORPORATION
01.2021 - Current
- Purchase Tools and Equipment for PRFS & Water Corporation statewide utilizing SAP E-Procurement in accordance with Procurement policies and procedures
- Coordinate, acquire quotes and procure all repairs and servicing of small tools and equipment
- Maintaining stock levels and managing the distribution of the stock
- Seeking out alternative providers of materials and parts to minimize lead times and costs to the business
- Conduct regular Test & Tag inspections of tools & equipment to comply with Australian Standards
- Implemented process improvements that streamlined workflows, reducing redundancies and increasing operational efficiency.
- Conducted regular reviews of operations and identified areas for improvement.
- Helped meet changing demands by recommending improvements to business systems or procedures.
Facilities Support Officer – Finance & Administration
WATER CORPORATION
01.2017 - 12.2021
- Effectively plan and coordinate the facilities management function across three PRFS depots - Canning Vale, Balcatta, and Mandurah depots, ensuring efficiency and responsiveness
- Collaborate closely with the OHS team to address and rectify safety issues
- Provide support for office projects, including managing the setup of workstations and relocating staff
- Conduct regular reviews of contractors' safety documents (JSA/JHA/SWMS) for minor works to authorize Clearance to Work permits
- Support the Business Unit Coordinator with business events and functions
- Managed security and access control by overseeing surveillance camera, alarm and card access systems for facility safety and security.
- Coordinated renovation projects for enhanced operational efficiency, overseeing contractor work to ensure timely completion.
- Purchase services and materials utilizing SAP E-Procurement in accordance with procurement policies and procedures
- Proactively perform site, office, and vehicle inspections to identify and initiate corrective actions to reduce or eliminate safety risks in accordance with corporate procedures
- Developed proven problem-solving techniques to resolve issues quickly and with minimal disruption.
Business Support Officer – Finance & Administration
WATER CORPORATION
01.2016 - 12.2017
- Provide high level customer service for Water Corporation visitors
- Manage site access including maintaining visitor registry
- Direct customer inquiries regarding accounts and service-related information to the appropriate department
- Process ‘Damage by Others’ forms and missing meters including assigning billing rate ID’s and creating Grange Sundry accounts for billing using SAP, Grange & Redact
- Provide support with hydrant standpipe hire, exchange and returns
- Ad-hoc duties as directed by Line Manager or Accounts Manager
Accounts Payable (Temp Role)
ATOM SUPPLY
09.2016 - 10.2016
- Processing high volume amounts of invoices for payment accurately and efficiently into Micronet Accounting System on a weekly basis
- Prioritize invoices according to term discounts and payment terms
- Reconcile supplier statements, research, and correct discrepancies
- Manage and respond to suppliers’ enquiries
- Ensuring financial documentation is prepared and coded correctly and adheres to the relevant approval processes
- Align invoices with their corresponding purchase orders
Accounts Payable
BUILTON GROUP PTY LTD
02.2016 - 07.2016
- Utilize CHEOPS and Databuild system for daily accounts payable processing
- High volume invoice processing
- Processing electronic batch payments and cheque payments – weekly and monthly
- Liaising with Schedulers and Supervisors for PO queries
- Liaising closely with managers regarding invoice approvals
- Reconciliation creditors statements
- Maintenance of supplier’s master file, constant update on details including insurances
- Administrative accounts duties such as filing and creating new folders
Receptionist/Administrator
BUILTON GROUP PTY LTD
07.2015 - 02.2016
- Manage reception area, including greeting visitors and responding to telephone and in-person enquiries
- Telephone Switchboard operation with high volume of incoming phone calls
- Drafting & formatting reports and correspondence from dictation and handwritten notes
- Assist with creation and distribution of client contracts & handover documentation
- Support the Executive Board on additional projects as required
- Manage calendar and conference room bookings
- Order kitchen and stationery supplies and ensure adequate stock levels are maintained on regular basis
Education
Certificate III - Meetings & Events
Perth Central TAFE
Perth, WA12-2017
Certificate III - Information Technology
CIT TAFE
East Perth 04-2015
Certificate III - Sales
Perth Central TAFE
Perth, WA07-2006
Skills
- Training and mentoring
- Strong analytical skills
- Time management
- Attention to detail
- Intermediate Microsoft Office
- E-Procurement (SAP) Purchasing
- Management of Lucidity Asset Register
- Grange
- Basic IT Troubleshooting / Management
- Calendar Management
Languages
Polish
Qualifications and Licences
- C Class Drivers License
- Forklift License
- Working at Heights Test & Tag Qualification
- Fire Equipment Test & Tag Qualification
- Fire Extinguisher Training
- Electrical Test & Tag Qualification
- Confined Space Entry Ticket
- Gas Test Atmospheres
- Load Restraint Secure Cargo Load & Unload
- Senior First Aid inc. CPR 2024
- Excavation Awareness Training
- Safety in Lab Awareness Training
- UEECD0007 Apply work health and safety regulations, codes and practices in the workplace
- WA Construction Induction White Card
- National Police Clearance Certificate February 2025
PERSONAL DEVELOPMENT COURSES
LL
Timeline
Lucidity Subject Matter Expert – Small Tools & Equipment (Pop-Up Role)
WATER CORPORATION
01.2024 - Current
Tools & Equipment Officer – Small Tools & Equipment (Ongoing)
WATER CORPORATION
01.2021 - Current
Facilities Support Officer – Finance & Administration
WATER CORPORATION
01.2017 - 12.2021
Accounts Payable (Temp Role)
ATOM SUPPLY
09.2016 - 10.2016
Accounts Payable
BUILTON GROUP PTY LTD
02.2016 - 07.2016
Business Support Officer – Finance & Administration
WATER CORPORATION
01.2016 - 12.2017
Receptionist/Administrator
BUILTON GROUP PTY LTD
07.2015 - 02.2016
Certificate III - Meetings & Events
Perth Central TAFE
Certificate III - Information Technology
CIT TAFE
Certificate III - Sales
Perth Central TAFE
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