Summary
Overview
Work History
Education
Skills
Interests
Timeline
Generic

Carrie Gibson

Goulburn,NSW

Summary

Driven and resourceful administrative professional with 15+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

3
3
years of professional experience

Work History

Executive Assistant

Department Of Defence
02.2023 - Current
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Organized and coordinated conferences and monthly meetings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Improved office efficiency by implementing new filing systems and document management processes.
  • Assisted in the development of company policies and procedures, contributing to a more organized work environment.
  • Served as a liaison between departments to facilitate effective communication throughout the branch

Branch Coordinator

ASD
03.2022 - 08.2022
  • Improved branch efficiency by streamlining processes and implementing time-saving strategies.
  • Collaborated with team members to achieve branch goals and objectives.
  • Ensured compliance with company policies, procedures, and regulatory requirements at all times.
  • Liaised between upper management and branch personnel to facilitate effective communication channels.
  • Coordinated meetings between various departments at the branch level to address any operational challenges.
  • Contributed to the continuous improvement of processes across different functions within the organization.
  • Met deadlines by proactively managing individual and team tasks and streamlining processes.

Executive Assistant / Office Manager

ACT Integrity Commission
08.2020 - 03.2022
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Organized and coordinated conferences and monthly meetings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Answered high volume of phone calls and email inquiries.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Used advanced software to prepare documents, reports, and presentations.
  • Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Improved office efficiency by implementing new filing systems and document management processes.
  • Supported executives in decision-making processes by conducting research and presenting findings in clear formats.

Education

Certificate III Business Administration -

TAFE NSW

Skills

  • Technical Support
  • Risk Management
  • Travel Administration
  • Business Administration
  • Administrative Support
  • Business Writing
  • Quality Control
  • Office Management
  • Expense Reporting
  • Meeting Planning
  • Schedule Management
  • Interpersonal Communication
  • Report Writing

Interests

Journalism

Writing

Timeline

Executive Assistant

Department Of Defence
02.2023 - Current

Branch Coordinator

ASD
03.2022 - 08.2022

Executive Assistant / Office Manager

ACT Integrity Commission
08.2020 - 03.2022

Certificate III Business Administration -

TAFE NSW

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Carrie Gibson