Casey Olierook
Melbourne
Summary
Experienced Event and Communications Coordinator with a proven ability to develop creative, effective, and successful event strategies. Capable of establishing and maintaining positive working relationships through excellent communication and interpersonal skills. Proficient in managing all aspects of event planning, ensuring seamless execution from start to finish. Committed to delivering exceptional experiences that create a lasting impact.
Overview
6
6
years of professional experience
Work History
Communication and Events Coordinator
Gladstone Engineering Alliance
(Remote) Relocated To Melbourne, Victoria
01.2024 - Current
- Coordinate and execute all aspects of diverse events, including Conferences, Awards nights, Harbour cruise, Networking events, Expo's & Luncheons from initial concept through to post event report.
- Brainstormed and implemented creative event concepts and themes.
- Coordinate event logistics, including detailed run sheets, program of events, catering, entertainment, venue, decor, ensuring all aspects of the event are delivered on time.
- Develop and implement comprehensive risk management processes for events, ensuring compliance with safety regulations.
- Conduct thorough venue research and selection and managing logistics for successful event execution.
- Build and maintain relationships with industry stakeholders to enhance collaboration and maximize event success within the community.
- Conduct post-event reporting, analysing feedback and surveys to evaluate outcomes and inform future planning.
- Develop and create new sponsorship prospectus for upcoming events in 2025, including International Womens Day Luncheon and Supply Chain Expo
- Created detailed timelines and budgets for events to meet all deadlines.
- Develop and implement communication strategies to effectively promote events and engage audiences during pre event marketing campaigns.
- Manage social media platforms (LinkedIn, Facebook, Instagram) to enhance brand visibility and community engagement.
- Schedule and coordinate social media posts using Meta Business Suite, ensuring consistent and timely content delivery.
- Create content for social media, newsletters, and other communication channels, driving audience engagement and awareness, using Canva and Adobe Pro.
- Draft presentations and speeches for management and the board of directors, ensuring alignment with organisational goals.
- Monitor and analyse social media performance metrics, adjusting strategies as needed to maximize impact.
- Trained and supervised event staff to complete tasks on time.
- Oversaw event registration process by collecting and tracking attendee information.
- Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
Social Media and Content Creator (Volunteer)
Fleetwoods Pizza & Li-Ko Coffee
05.2024 - 12.2024
- Developed and executed social media strategies to increase brand awareness.
- Managed content across multiple platforms for widest audience reach (Facebook & Instagram)
- Monitored social media channels for industry trends and customer queries.
- Scheduled posts and maintain posting schedules through Meta Business Suite.
- Track and analyze social media performance metrics (reach, engagement, conversions)
- Assisting with event planning, including Careers Days, Gladstone Port Family Day, Touch Carnival.
Human Resource Officer
McCosker Contracting
02.2023 - 01.2024
- Managed the entire employee lifecycle process, from job advertising and resume screening to conducting initial phone interviews, ensuring a streamlined and efficient recruitment process
- Organised monthly head office celebrations, including coordinating awards, catering, and scheduling to enhance team morale and engagement
- Coordinated meetings and taking meetings minutes for management and supervisor meetings
- Facilitated training modules, and onboarding inductions to ensure new hires are equipped with necessary skills and knowledge
- Coordinated the Apprentice Calendar, including coordinating training dates and liaising with project managers and administrators to support apprentice development
- Coordinated training and development meetings and events for current employees and management, fostering continuous learning and professional growth
- Scheduled pre-employment medical examinations for new starters and managing ongoing medical bookings for current employees based on FIFO, DIDO, and roster patterns
- Supporting comprehensive site-based induction processes across all sites in Australia, ensuring compliance with safety and organizational standards
- Conducting internal audits of employee records to maintain compliance with legislation and organizational policies, ensuring accuracy and completeness of paperwork
- Analyzing staffing needs to identify training and development requirements, facilitating targeted initiatives to support employee skill enhancement
- Interpreting and analyzing data to generate reports for all sites, ensuring employees are informed about any expired documents and maintaining compliance across the organization
- Ensuring meticulous attention to detail in updating employee details across all systems, maintaining accuracy and consistency in data management processes
Manager
Jham Bar
01.2022 - 01.2023
- Leading and managing a small team of 10 staff, overseeing their development through training and probationary reviews conducted quarterly
- Cultivating positive relationships both internally and externally, contributing to the community's perception of the company
- Establishing and maintaining a strong rapport with customers, ensuring exceptional customer service and fostering long-term relationships
- Demonstrating proficiency in identifying skills gaps, implementing tailored training programs, and reporting outcomes to the CEO to refine training strategies across all staff
- Addressing customer and employee concerns promptly and effectively, ensuring resolutions that uphold service quality and customer satisfaction
- Developing weekly work schedules for staff and managing staffing needs during absences to maintain uninterrupted workflow
- Acquiring extensive management skills encompassing organization, time management, communication, and customer service, adapting quickly to evolving demands
- Resolved staff member conflicts, actively listening to concerns and finding appropriate middle ground.
- Improved marketing to attract new customers and promote business.
- Managed and motivated employees to be productive and engaged in work.
Marketing Assistant
Licensing Essentials
03.2021 - 12.2021
- Facilitate the approval workflow by communicating with licensors, artists, and internal stakeholders
- Cross-check artwork submissions against licensing guidelines and brand standards to ensure accuracy for all brands such as Disney, Warner Brothers, Coles, Woolworths, Marvel, AFL, NRL
- Work collaboratively with all administrative departments including sales, graphic design, procurement, brand and human resources
- Collaborating with the marketing team and AFL to come up with designs for the 2021 AFL Grand Final
- Work closely with licensing managers and marketing departments to coordinate artwork approvals
- Manage multiple artwork approvals, ensuring I prioritize deadlines and turnaround times to meet business and licensing agreements
- Assist with administrative duties such as booking meetings, meeting minutes, preparing reports, and maintaining databases to facilitate smooth operations of the marketing team
- Working with tight deadlines and within strict budgets
- Conducting weekly reports with management to ensure we are maintaining compliancy within all licensing agreements
- Proofread marketing collateral ahead of printing to eliminate errors.
Administration Officer
Promotional Centre
07.2019 - 03.2021
- Managed scheduling and coordination of management meetings, updated calendars, and arranged travel
- Operate CRM inventory management system
- Customized sales techniques to meet specific client needs and effectively promoted products
- Followed up with customers post-sale to assess satisfaction and address immediate service needs
- Cultivated positive relationships with various suppliers to enhance business growth
- Developed and implemented new sales team goals to achieve targets
- Drafted and distributed invoices for outstanding payments.
- Managed daily payment processing and drafted related financial documents.
- Maintained personnel records and updated internal databases to support document management.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Streamlined office operations by effectively monitoring and addressing client correspondence and data communications.
Education
Diploma - Event Management
Torrens University Australia
11-2024
Business
Central Queensland University
12-2023
Diploma - Marketing
Torrens University Australia
08-2025
Skills
- Vendor and contract negotiations
- Events logistics management
- Special events planning
- Budget management
- Staff management
- Risk management
- Attention to detail
- Conflict resolution
- Social media strategy
- Social media marketing
- Event setup and breakdown
Timeline
Social Media and Content Creator (Volunteer)
Fleetwoods Pizza & Li-Ko Coffee
05.2024 - 12.2024
Communication and Events Coordinator
Gladstone Engineering Alliance
01.2024 - Current
Human Resource Officer
McCosker Contracting
02.2023 - 01.2024
Manager
Jham Bar
01.2022 - 01.2023
Marketing Assistant
Licensing Essentials
03.2021 - 12.2021
Administration Officer
Promotional Centre
07.2019 - 03.2021
Diploma - Event Management
Torrens University Australia
Business
Central Queensland University
Diploma - Marketing
Torrens University Australia