Cathy Swan
Peregian Springs,Qld
Summary
Driven Executive Assistant adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives. Detail-oriented [Job Title] with extensive experience supporting senior executives in large corporate environments. Organized and efficient Executive Assistant with [Number] years supporting top-tier executives in finance, sales and accounting. Administrative professional possessing a strong desire to learn and grow professionally. Proficient in MS Office. Reliable [Job Title] with a keen focus on detail, accuracy and the impact of the finished product. Expertise in Microsoft Office and QuickBooks software. Ambitious and motivated [Job Title] bringing [Number] years of experience supporting multiple senior vice presidents, executive directors and senior partners. Certified administrative professional committed to quality performance, cognitive thinking and management of organizational goals. Executive administrative support professional offering versatile office management, planning and marketing skills. [Job Title] with [Number] years providing administrative support for executive-level staff, including coordinating complex travel arrangements and schedules.
Overview
5
5
years of professional experience
1
1
Certification
Work History
Executive Assistant / Office Manager
North Queensland Bulk Ports (formally known as Mackay Port Authority)
Mackay
06.2007 - 09.2012
- Managed the CEO’s complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
- Compiled and analyzed sales and marketing reports.
- Created expense reports, budgets and filing systems.
- Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
- Developed and maintained an alert system for upcoming deadlines on incoming requests and events.
- Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
- Created expense reports, budgets and filing systems.
- Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
- Developed and maintained an alert system for upcoming deadlines on incoming requests and events.
- Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
- Processed travel expenses and reimbursements.
- Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
- Supported the human resources department in the annual employee review process to manage performance merit increases.
- Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
- Located and attached appropriate files to incoming correspondence requiring replies.
- Frequently used word processing, spreadsheet, database and presentation software.
- Coordinated dealer visitations, company special events and other employee morale functions.
- Developed and maintained an internal client filing system.
Education
High School Diploma - undefined
St Mary's College
Skills
- Excellent communication skills
- Self-directed
- Strong interpersonal skills
- Event planning
- Accurate and detailed
- Excellent planner and coordinator
- Advanced MS Office Suite knowledge
- Microsoft Excel certified
- AR/AP
- Conference planning
- Report writing
- Report development
- Schedule management
- Project planning
- Report analysis
- Employee training and development
- Filing and data archiving
Accomplishments
- Planned corporate meetings, lunches and special events for groups of [Number]+ employees.
- Awarded a bonus in recognition of managing the addition of more than [Number] staff members from another company office location.
Timeline
Executive Assistant / Office Manager
North Queensland Bulk Ports (formally known as Mackay Port Authority)
06.2007 - 09.2012
High School Diploma - undefined
St Mary's College
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