Skilled Administrator with the ability to undertake a range of administrative support services including accurate filing, mail receipt and sorting. Able to manage the processing of e-documents, maintenance of registers, service transactions, procurement of goods and services, meeting support and data entry. Skilled in providing front line customer and reception services, such as greeting visitors and responding to enquiries and able to undertake financial transaction processes including processing invoices and collection of revenue and completing reports in accordance with financial policy and procedure. Able to support and guide new staff, collect, and compile information and prepare reports, documentation, and correspondence to support information flow.
Offers the ability to update and maintain records and databases, complying with administrative systems and processes, to ensure that all information is accessible. Strong customer service skills and the ability to work in a fast, high-pressure environment to meet deadlines without compromising quality. Ability to use all manner of databases to run reports and input data and a strong understanding of effective administration processes with the ability to handle high volume payments and transactions. Able to deliver a range of transactional services to resolve information enquiries while supporting colleagues to achieve team goals. Able to escalate issues, provide updates and handle non-routine, complex and sensitive matters. Strong believer in ongoing performance feedback, coaching and development.
Promoted the services of the Public Trustee at community events.
Attended to the administration of minor's trusts, trusts and small value estates.
Conducted a range of administration functions, such as accounts payable, receptionist, conducted ASIC searches, prepared advertising for estates and motor vehicle auctions, daily incoming and outgoing mail and banking, ensuring audit requirements met with cash handling procedures for petty cash and the cash float, checked and prepared documentation for petty cash recoups.
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• Ability to operate effectively as a team member within the Admin
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• Accurate data input of CIM's and DMS database.
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• Basic workplace health and safety
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• Cashier duties including receipting, banking and reconciliation of accounts.
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• Compliance with record keeping standards and procedures for archiving of records
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• Computer literacy in a variety of software packages, and databases, including CIMS, as well as highly accurate data entry skills
• Creation, maintenance and closure of client files both electronically and manually in compliance with policy, procedure and audit requirements.
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• Ability to deal with difficult clients/customers
• bility to take on extra work/client files when required, and still efficiently manage tasks, file reviews and client inquiries
• Excellent communication skills with a variety of people
• Excellent time management and prioritisation skills
• Experience using a variety of office equipment;
• External bank account withdrawals
• File and archive maintenance;
• Financial Planning Assistant Role – ensuring Statement of Advice requests are complete and include all supporting documentation, completing tranches and requesting share sales as instructed by the Financial Planners and Investments Team, liaising with the Investments Team and Financial Planners
• General financial/trust administration duties:
• Highly accurate data entry and retrieval skills
• Highly accurate data entry/retrieval skills as well as management of a variety of databases including CIMS database knowledge
• Insurance claims for motor vehicle and contents policies
• Interpretation and application of various legislation, policies and procedures.
• Mail Inwards, sorting and distribution, outwards, reconciliation and postage
• manual/electronic filing,
• Operate effectively in a team environment to meet customer needs
• Payment processing and approval within delegated authority;
• Performance planning and development meetings
• Preparation and maintenance of CGT sub-files for the Tax Unit
• Preparation of instructions to Legal for a variety of matters
• preparation of instructions to other core service areas for a variety of matters;
• Preparation of payment summary reports
• Preparation of Statement of Advice Request
• Preparation of submissions for approval to sell client realty
• Preparation/maintenance of spreadsheets;
• Preparing Land Title documentation for lodging, such as, administrative advices, registration of Enduring Power of Attorney documents, mortgage documents including mortgage releases
• Proficient use of a variety of office equipment, with basic maintenance skills
• Promotion of Public Trustee Services
• Proven ability to effectively manage CIMS tasks
• Proven time management and prioritisation skills
• Providing updated Assets and Income statements to Centrelink/Department of Veteran Affairs
• PTIF withdrawals/deposits as instructed in the Statement of Advice
• Reconciliation of expenditure records;
• Running file records for specific client behaviours and case management.
• Set up and maintenance of a variety of assets in CIMS
• Set up and maintenance of client memberships in the CLMBR screen in CIMS
• Set up and maintenance of payments and templates in the PYINV screen in CIMS
• Statement Authority - checking of preview statement to ensure all items correct and up to date for running of the formal statement
• Superseeker and unclaimed monies searches
• Undertaking community engagement activities to promote the services of the Public Trustee
• Updating asset values in CIMS
• Updating file notations,
• Updating file notes, completion of file memorandums and ongoing file notes for specific client behaviour and file work
• Updating of Residential Care Agreements as instructed by Legal
• Updating the PRIMS screen in CIMS
• Utilisation of User-Entered tasks in CIMS, as well as actioning of a variety of CIMS tasks
• Valuation requests for client properties
• Various customer service techniques.
• Various manual & computer filing techniques, maintenance of files and archives
• Viaduct auction processing
• Will and Enduring Power of Attorney document preparation utilising Chameleon
• Will and Enduring Power of Attorney document preparation;
Key Achievements
Ability to retain comprehensive knowledge resulted in opportunity to complete financial planning assistant role.
Development of time management tools resulted in completion of all role requirements with file load of approximately 2 full time positions, shortly after commencing with Public Trustee.
Development of time management tools resulted in completion of all role requirements with file load of 2 full time positions.
Exceptional work achievements resulted in an opportunity to relieve on the AO4 position.
Recognition of exceptional ability resulted in opportunity to work in an offline training role.
Statement authority obtained on my first attempt which enabled me to check and run statements.
Successful appeal of Centrelink decision resulting in full reversal of decision and back payment of pension.
Ability to retain comprehensive knowledge resulted in opportunity to complete financial planning assistant role.
Development of time management tools resulted in completion of all role requirements with file load of approximately 2 full time positions, shortly after commencing with Public Trustee.
Recognition of exceptional ability resulted in opportunity to work in an offline training role.
Statement authority obtained on my first attempt which enabled me to check and run statements.
Successful appeal of Centrelink decision resulting in full reversal of decision and back payment of pension.
Exceptional work achievements resulted in an opportunity to relieve on the AO4 position.
Jarna Findlay (prior Supervisor)
Email: jarnacfin@mail.com
Contact No.: 0403 365 102
Jennifer Leach (character reference and prior work colleague)
Email: laswho@yahoo.com.au
Contact No.: 0423 414 110)
Nikky Sluiter (character reference and prior work colleague)
Email: minjkicop@yahoo.com.au
Contact No.: 0409 278 957
Kirrily Turner (Prior Supervisor)
Email: Kirrily.Turner@pt.qld.gov.au
Contact No.: 0427 175 910
Hardship Calculator
Templates to assist with conducting submissions for customer files