CHOMPOONEK T.
Thornlie,Australia
Summary
I would like to express my interest in Administrator position. To provide top-quality services to customers and other people within the company. I possess excellent interpersonal skills, communication skills, management skills, Microsoft Office skills, and an understanding of organizational strategies to help meet the company’s objectives.
Overview
15
15
years of professional experience
Work History
Property Assistant & Common Services
EMBASSY OF CANADA
08.2014 - Current
- A. Operates an information management system for all Property related documents and Financial by:
- Performing Account Payables and Receivables by using SAP (ERP)Systems
- Processing Financial documents including payroll related to Property
- Maintaining a filing system for all documents related to property projects and maintenance
- Maintaining an information database on Crown-owned and Crowned-leased real-estate properties, maintenance service contracts and goods
- Maintaining updated lists of contacts for landlords, contractors, suppliers, real estate agents
- Developing and maintaining a work order tracking system which allows pending issues and priorities to be brought to the supervisor’s attention in a timely manner
- Collecting statistics on electricity, water and gas consumption and developing a consumption chart
- Maintaining records of building access cards and parking access cards and coordinating with the Building Management if new cards are required.
- Scheduling the destruction of mission documents as per departmental guidelines in coordination with all sections
- B. Maintains working relations with landlords, suppliers and contractors including manage Budget and Financial by:
- Contacting landlords, suppliers and contractors to enquire and follow-up on property and maintenance issues
- Obtaining quotations from contractors or suppliers of goods and services and providing recommendations to the supervisor for review and approval
- Maintaining regular contacts with real estate agents for information on property markets and available properties
- Preparing all invoices for goods, services, rental for accommodation and utilities to the supervisor for review and further approval
- Submitting to the Accounts section all invoices for goods, services, rentals of accommodation and utilities consumption and following up to ensure that all payments are made on time
- Preparing copies of invoices for goods and services over 5,000.00 THB to obtain VAT exemption.
- Preparing correspondence, memorandums, leases, service contracts and related documents for the supervisor’s review and further approval
- Arranging delivery and pick up of correspondence, service contracts, leases and VAT exemption letters
- C. Coordinates client requests for maintenance, repair, upkeep and security of all crown-owned and leased properties by:
- Managing Crow Canyon requests and responding to routine enquiries related to maintenance and property services
- Reviewing all incoming correspondence and redirecting it to the appropriate persons within the Property Section
- Composing, researching or receiving information integral to the completion of work orders, purchase orders, inventories or other documentation
- Obtaining appropriate approval for required works and assigning work orders and assigning them to the General Service Technician for further action
- Preparing in collaboration with the General Service Technician, a work schedule for preventive maintenance to ensure it is being performed in accordance with the terms of the service contract and are completed on time
- Providing regular and updated information to mission clients on maintenance, and repair works required at the Chancery, Official Residence and Staff Quarters, such as water tank cleaning, pest control, air conditioning servicing
- D: Performs other duties as required, by:
- Assisting and replacing the Common Service Officer (Property) and Common Service Assistant (Materiel) during their absences
- Supporting Mission activities during official visits with hotel bookings, meeting arrangements, event logistics, hospitality functions
- Assisting and replacing the General Service Technician for the opening and closing of unclassified diplomatic bags during her absence
- Performing other duties as and when required, corresponding to the level of this position.
Assistant to Head/ Project Administrator/ System Administrator
THOMSON REUTERS (REUTERS NEWS THAILAND LTD)
08.2011 - 08.2013
- Project Administrator:
- Engage in pre sales activities such as preparing, requesting, and following up on Sales quotations from account, sales teams and vendors
- Process orders ensuring all leasing and contracts are signed by clients and vendors
- Track the order/ shipment process and follow up with Sales within SLA
- Ensure invoices are vetted against actual orders prior to making payments prior to engaging with payables
- Notify Sales and customers in advance on upcoming lease expirations
- Terminate expired leases and co ordinate with vendor on returning assets
- Generate weekly reports for Business and Finance teams on completed, cancelled, outstanding quotes and revenue forecasts
- Lead bi weekly meetings with Business and Finance teams and update them on current statuses
- Create, track, terminate quotes, orders, lease agreements through tools such as Siebel, SRM, Sharepoint, Asset Edge, automated reporting tool
- Ensures deliverables are implemented within agreed criteria- meeting desired level of service
- Scope, plan, and manage resources, budgets, timelines and quality plans, monitor, track, report all project activities appropriately.
- Identifies, assesses and manages risks, issues and changes that will affect the outcomes of the project
- Prepares and maintains project and quality plans and tracks activities against the plan, providing regular and accurate reports as appropriate.
- Monitors costs, timescales and resources utilized
- System Administrator/Assistant to Product Manager:
- Audit the request of license against the client's signed contracts and Addendums
- Collect and record historical data ,file and contracts/ Addendums
- Generate and Discard day to day licenses requested form clients
- Manage users, Products feature or other technical supports for client and the systems administrator.
- Response to all queries received from client regarding to Products and license (both call and email).
- Coordinate to Product Managers of each products and 2nd level support for an extra cases
- Determine the authorize of each users to get permission to request for the license of particular products
- Assistant:
- Provide secretarial support to the Director
- Process expense claim
- Organize meetings and events
- Create posters and advertisements to promote trainings including organizing the training classes as a training systems administrator, a member of training committee
- Create, promote the monthly magazine ads and distribute to the staff members.
- Process travel arrangement for the team with 250 staff members and the Director.
- Coordinate, Greet and receive the team's guests
- Take care of incoming mails or postal of the Director.
- Screen and collect all report for Director
- Other assignments assigned by Director
- Responsible for stationary order and Stationery report
- Coordinate to Facilities Team for related requirements
- Maintain and update turnover/seating list of team
- Record ,collect data and monitor the budget for Master Degree scholarship Project
Secretary/Assistant to VP of The Medical Equipment Division
BERLI JUCKER PUBLIC COMPANY LIMITED
09.2010 - 07.2011
- Translate documents, and frequently act as an interpreter for visitors from other countries.
- Responsible for preparing the division manpower and budget planning, recruiting documents, and promotion documents.
- Draft non-routine correspondence and responses, and ensure follow-up action.
- Check, respond, and act as liaison for company’s distributors, and processing Distributor Agreement.
- Maintain company’s policy, confidential, and general files.
- Coordinate and prepare Free Sales Certificate documents to obtain FDA Authorization.
- Summarize all of managers’ monthly sales report and other reports.
- Prepare meeting report.
- Follow-up on shipping of goods and perform the delivery of goods reports.
- Arrange appointment and maintain the Vice President’s Calendar. Receive visitors, place and screen telephone calls, and answer queries with discretion.
- Arrange meetings both internal and external, and, in some cases, making arrangements for external meeting locations, and take minutes of the meetings.
- Receive, screen, log and route correspondences. Attach necessary background information for the Vice President.
- Make travel arrangements and visa applications for the supervisors and all the managers in the division
- Perform liaison duties for the supervisors and all managers in the division
- Prepare Proceed Goods Claims.
- Process SAP to make the delivery of goods reports and inventory checking
- Search, contact and keep relationship with the new suppliers
- Perform other duties as assigned by the Vice President
Education
International MBA - Management
01.2010
GPA: GPA 5.22 (from 7.0)
BA - French with English & Business Administration as Minor
01.2008
GPA: GPA 3.08
Skills
- Fluent in English and French with good in Spanish
- Good knowledge of Microsoft Word, Excel, PowerPoint, Adobe Photoshop, Basic SAP, ISCAL, Outlook, Lotus Note, Basic QDMS for Project, Siebel, Licensing system, Internet/E-mail
- Participated French speaking and writing courses at Alliance Française, Lyon, France( 2006)
Languages
French
Professional Working
English
Professional Working
ADDITIONAL WORKING EXPERIENCES
- ENGLISH LIAISON at IBM Asian General Business Conference BANGKOK April 24 - 26, 2008
- FRENCH LIAISON at World Supreme Administrative Court Conference BANGKOK November 20 - 26, 2007
- RESORT WORKER at Ramada Inn MISSOURI, USA March2005 - May2005
Timeline
Property Assistant & Common Services - EMBASSY OF CANADA
08.2014 - Current
Assistant to Head/ Project Administrator/ System Administrator - THOMSON REUTERS (REUTERS NEWS THAILAND LTD)
08.2011 - 08.2013
Secretary/Assistant to VP of The Medical Equipment Division - BERLI JUCKER PUBLIC COMPANY LIMITED
09.2010 - 07.2011
SOUTHERN CROSS UNIVERSITY - International MBA, Management
KASETSART UNIVERSITY - BA, French with English & Business Administration as Minor