Christina Tanra
Sydney,Australia
Summary
Senior Administration Assistant with over 10 years of experience supporting prestigious organizations such as ASX, Stockland, Allens Legal, Crestone Wealth Management, and ANZ Bank. Proven expertise in complex diary management, executive coordination, stakeholder engagement, and confidential administration within fast-paced corporate environments. Strong background in governance and strategic decision-making enhances team collaboration and drives impactful results. Recognized for adaptability, reliability, and forward-thinking leadership that significantly boosts organizational efficiency and effectiveness.
Overview
9
9
years of professional experience
Work History
EA to Chairman & CEO Office Administration
ASX
Sydney
09.2023 - Current
- Provided end-to-end executive support to the CEO and Chair within an ASX-listed environment, operating as a trusted member of the CEO & Chair Office.
- Owned complex domestic and international diary and travel management for the CEO and Chair, creating detailed itineraries and ensuring alignment with strategic and governance priorities.
- Supported Board, Chair, and Executive Leadership Team (ELT) processes, including agenda preparation, material coordination, paper management, and confidential scheduling.
- Coordinated weekly ELT meeting preparation in partnership with the EA to CEO, including agenda shells, presenter liaison, and confirmation of executive papers.
- Assisted with Board and Non-Executive Director processes, including candidate interview coordination with external search firms and maintenance of confidential scheduling records.
- Managed CEO & Chair expense reconciliation and financial administration in accordance with policy and governance requirements.
- Maintained and governed Group Executive leave calendars, ensuring leadership visibility, coverage, and accuracy.
- Supported Chair onboarding, offboarding, and ongoing office operations in close collaboration with Company Secretariat, Legal, IT, and Workplace Services.
- Handled highly sensitive information with discretion, sound judgement, and a strong understanding of ASX governance and confidentiality expectations.
- Australia Securities Exchange is the primary stock exchange in Australia, functioning as an integrated, top 20 global market operator that handles listing, trading, clearing and settlement services.
Personal Assistant
Stockland
Sydney
09.2022 - 09.2023
- Served as PA to 3 Stockland Executives, performed complex diary and workflow management, travel, organisation of approvals and provision of solid administrative secretarial support including the preparation of board papers, client presentations, PCG reports, draft letters and preparation of minutes and agendas.
- Performed information management for projects and deals, including collection and maintenance of files/records and correspondence.
- Updating and managing project budgets. Reconciling expenses, creating, and processing purchase orders. Invoice administration and following payment deadlines.
- Provided updates to Executives about key business and people issues. Maintaining appropriate systems, procedures, and controls.
- Organised and coordinated conference calls, board meetings and manage internal/external events. Working closely with Reception, Catering, and IT team.
- Liaised with stakeholders to ensure day to day business are prepared within the set deadlines while building strong relationships through effective communication.
- Stockland is a leading and diversified Australian property development company since 1952. Owning, developing, and managing large portfolio of shopping centres, workplace, residential and industrial estates and manufactured housing communities.
Administrative Assistant
Allens
Sydney
09.2019 - 08.2022
- Facilitated high-level administrative and operational support for Business Operations General Manager.
- Coordinated and documented daily and weekly meetings focused on event preparation and the generation of detailed meeting reports.
- Supported HR in organizing interviews to enhance candidate experience through effective resource planning and space management.
- Orchestrated discussions and logistical arrangements with lawyers and partners to effectively plan and schedule events for the Allens Sydney head office.
- Skilfully used Allen’s standards, templates, firm branding and correspondence guidance to format and edit letters and other documents from draft to correspondence-ready state.
- Promoted and kept the reputation of guest relations as a proactive service to the company, earning a reputation as someone who rapidly defuses conflicts and problems before they emerge.
- Allens is Australia's oldest law firm playing a pioneering role in the development of legislation and regulatory frameworks in the Asia region for almost 200 years, and an international network of legal leaders that spans 40 offices in 28 countries.
Administrative Assistant
Crestone Wealth Management
Sydney
02.2018 - 08.2019
- Supported Crestone Wealth Management employees by managing daily operational tasks, including schedule organization for client appointments and meeting venue arrangements.
- Supported head of facilities in ensuring seamless operations and optimal performance of property and facility services.
- Accessed, organised, and coordinated the diaries calendars of up to 30+ professional advisors.
- Managed front-desk operations as primary point of contact for visitors, clients, and phone inquiries.
- Oversaw the scheduling of meeting rooms and video conferences to optimize usage. Managed the procurement of specialized equipment and technology for effective meetings and conferences.
- Collaborated with managers to facilitate equipment and catering requirements for special events.
- Streamlined end-of-month billing processes and reconciled credit card expenditures to ensure accuracy.
- Crestone Wealth Management provides wealth advice and portfolio management services to high-net-worth clients and family offices, not for profit organisations and financial institutions with over 500 employees throughout Australia.
Corporate Receptionist
ANZ Bank
Sydney
01.2017 - 01.2018
- Provided exceptional customer service, both face to face and over the telephone, answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence
- Coordinated diary schedules and managed various personal assistant duties to support ANZ employees and their executive assistants.
- Managed logistics for meeting room configurations and communicated with internal catering team to adjust catering needs for lunch meetings and events.
- Managed logistics for courier services, facilitating timely communication and accurate management of sensitive materials.
- Regularly inspected and arranged front desk and meeting rooms to uphold presentation standards.
- Created detailed reports highlighting key calendar and meeting events, ensuring accurate activity documentation.
- Commended for consistently exhibiting politeness and calmness in high-pressure situations, contributing to positive client interactions and rapport building.
- ANZ Bank is among the Top 4 banks in Australia and is the largest Australian bank in Asia with presence in over 34 countries worldwide and employing more than 48,000 staff with 9 million customers worldwide and revenues of AU$18.76 Bn.
- Previous positions held
- Sales Consultant (Part-Time) | Camerich, 2017 to 2018
- Front Office Attendant | Crown Metropol Perth, 2016 to 2017
Education
Certificate III - Public Relations, Public Relations/Image Management
Central Institute of Technology
Perth, WA01-2012
Diploma of Marketing -
Central Institute of Technology
Perth, WA01-2011
Certificate IV - Visual Art & Design, Art/Art Studies
Central TAFE
Perth, WA01-2010
Higher School Certificate -
Lynwood Senior High School
Perth, WA01-2008
Skills
- High-Level Admin Support
- Complex Diary Management
- C-Suite Stakeholder Engagement
- Board governance
- Problem Management/Resolution
- Business Operations Support
- Events Management
- Meetings Management
- Board Report Management
- Confidential Communications
- Database Maintenance
- Corporate governance
- Stakeholder relations
- Process improvements
ADDITIONAL SUPPORTING INFORMATION
Full references available on request
Timeline
EA to Chairman & CEO Office Administration
ASX
09.2023 - Current
Personal Assistant
Stockland
09.2022 - 09.2023
Administrative Assistant
Allens
09.2019 - 08.2022
Administrative Assistant
Crestone Wealth Management
02.2018 - 08.2019
Corporate Receptionist
ANZ Bank
01.2017 - 01.2018
Certificate III - Public Relations, Public Relations/Image Management
Central Institute of Technology
Diploma of Marketing -
Central Institute of Technology
Certificate IV - Visual Art & Design, Art/Art Studies
Central TAFE
Higher School Certificate -
Lynwood Senior High School