Christy Grinter

• Track expenses, & investigating discrepancies to maintain optimal controls.
• Advise management regarding significant expenditures to keep operations in line with budget limitations.
• Reconcile monthly statements, invoices & expense accounts, keeping records accurate, & current.
• Implement strategies to improve organisational financial performance.
• Complete financial statement audits & thoroughly reviewed results.
• Provide treasury & cash management by overseeing reconciliation of banking activity.
• Manage budgets, assets, portfolios, accounts payable & receivable & general financial reporting procedures.
• Oversee accounts payable and receivable operations for not for profit business with $30,000 plus in monthly expenses.

Career break undertaken due to a change in personal circumstance & parenting responsibilities.

• Telephone communication
• Manage of incoming & outgoing correspondence
• Process rental applications
• Key Register management
• Manage property rental & sales enquiries
• Solicitor communication
• Management of Section 32 Vendor Statements, council and water rates
• Produce electronic marketing material
• Calculate & upload marketing expenses
• Produce Account Sales
• Arrange & attend Pest, Building & Valuer Inspections
• Fielded customer complaints
• Recorded accurate & efficient records in customer database.

• End to end procurement including tender management & advertising
• Liaison with internal & external stakeholders
• Demonstrated leadership – assisted in training & supporting staff in the use of eBms, TRIM & tender policies/procedures
• Reporting & management of Procurement Policy & the procedure documents
• Monitored incoming contracts & service agreements for correct pricing & information.
• Ensured that OHS Pre-qualification process was adhered to
• Drafted, reviewed & revised contracts for accuracy & completeness.
• Assisted in developing Procurement Policy & Procedures & Digitalisation.
• Management of Bank Guarantees
• Tracked contract milestones.
• Facilitated communication between involved parties to enable timely contract sign off
• Streamlined operations by developing and implementing improved contract management processes
• Adhered to legal & contractual requirements for compliant contract processes
• Oversaw contracts for over 17 different departments using both manual and automated strategies

• Manage Information Management Team members along with the team’s workload, in absence of Coordinator
• Set up electronic file structures in accordance legislation & retention periods
• Data license linking for all Environmental Health Inspections, Building Permits & Planning Permits
• Management & classification of Immunisation, Child Health Records & Preschool Enrolments
• Process, sort, categorise, scan, & classify all incoming correspondence
• Create individual team views & procedures for best practice record keeping with different departments/department managers
• Apply security restrictions on folders & documents to prevent unauthorised access & adhere with privacy
• Pathway database management, entry, & use
• Working knowledge of The Records Act 1973 & related Retention Schedule and Disposal Authority for local government.
• Organise & conduct staff TRIM Electronic Training Workshops.
• Assist in the development of the Digitalisation Policy for all council records
• On the spot troubleshooting assistance/guidance to staff members
• Communication with external stakeholders, regarding archives.
• Help prepare & maintained regular system assessment & evaluation documents.

• Sort, categorise, scan, and classify incoming electronic & hardcopy correspondence
• Use mapping software
• Train new staff in Records Information Management functions, software applications such as TRIM, EZEscan, CRM applications & departmental & organisational policies/procedures
• Application of GA39 to all TRIM records in accordance with classification, retention & destruction
• Working knowledge of different department functions & staff roles to assign workflows & tasks
• Management of internal department inbox and external council inbox
• Archiving & digitalisation of old paper documents/records in accordance with GA39
• Process & facilitate staff requests for planning & building files
• Assist in implementation of digitalisation of hardcopy building files
• Followed confidentially regulations to maintain privacy
• Updated records with new information.
• Provided excellent customer care by responding to inquiries & requests for information.
• Destroyed records in line with retention schedules

• Provide customer service to Defence Members and spouses
• Calculate, process allowances & book travel & accommodation for members & their families
• Book removalists & arrange vehicle freight.
• Advise members of entitlements in accordance with PACMAN (Entitlement Policy)
• Conduct on-base presentations to defence members (Relocation Briefs)
• Ensure all necessary documentation is collected Posting Orders, Categorisation Forms, Birth and Marriage Certificates, Vehicle Registration Certificates, Tax Invoices)