CLARE MAGUIRE
Margaret River,Australia
Summary
Versatile and detail-oriented administrator with over a decade of experience in hospitality, events, and FIFO site administration. Proven record in managing teams, streamlining processes, and coordinating large-scale operations. Focused on delivering exceptional service and building strong professional relationships.
Overview
12
12
years of professional experience
Work History
Site Administrator
VAULT Minerals
02.2024 - 05.2025
- Managed admin operations across two gold mining sites on an 8:6 FIFO roster
- Coordinated crew mobilisations (50+ staff), shutdowns, inductions, and compliance checks
- Maintained rosters, flight trackers, evacuation logs, and INX leave records
- Ensured contractor onboarding, drug testing, and site access compliance
- Liaised with senior administrators and OHS team for smooth daily operations
Events & Movie Manager (Contract)
Cape Mentelle
09.2023 - 02.2024
- Recruited, trained, and rostered seasonal staff for outdoor movie operations
- Handled stock control, POS systems, and staff inductions
- Delivered smooth event execution with a focus on safety and service
Cellar Door Manager
Fermoy Estate
07.2021 - 09.2023
- Led daily cellar door operations, staff management, and performance reviews
- Oversaw stock control, event coordination, and trade client relationships
- Delivered consistent reports for internal and external stakeholders
Events Manager & Cellar Door Sales
Howard Park Wines
03.2016 - 06.2021
- Managed weddings and major events from planning to execution
- Maintained vendor relations and event logistics
- Reported directly to ownership on financial and operational outcomes
Tour Coordinator & PA
Koomal Dreaming & Cape Cultural Tours
01.2016 - 01.2017
- Streamlined booking and payment systems (REZDY, STRIPE)
- Coordinated school and private tours, liaised with international agents
Events & Function Manager
Comestibles Events
11.2013 - 02.2016
- Managed large-scale corporate and private events for major clients
- Led onsite teams and logistics for high-profile catering operations
Administration & HR Assistant
Netlink IT Consultants
10.2013 - 01.2016
- Provided recruitment and admin support for engineering placements
- Managed HR records, payroll, and contract administration
Education
Diploma - Business And Human Resources
TAFE WA
Perth, WA12-2010
Edith Cowan University
Perth, WASkills
- Diploma of Business & Human Resources
- Approved Manager (WA)
- WSET Level II Certified
- Proficient in INX, Gallagher, Site Pass, MS Office
- Drug & alcohol specimen collection certification
Timeline
Site Administrator
VAULT Minerals
02.2024 - 05.2025
Events & Movie Manager (Contract)
Cape Mentelle
09.2023 - 02.2024
Cellar Door Manager
Fermoy Estate
07.2021 - 09.2023
Events Manager & Cellar Door Sales
Howard Park Wines
03.2016 - 06.2021
Tour Coordinator & PA
Koomal Dreaming & Cape Cultural Tours
01.2016 - 01.2017
Events & Function Manager
Comestibles Events
11.2013 - 02.2016
Administration & HR Assistant
Netlink IT Consultants
10.2013 - 01.2016
Diploma - Business And Human Resources
TAFE WA
Edith Cowan University
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