Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Constance Moses

Perth,WA

Summary

Dynamic Civil Rehabilitation Project Administrator with a proven track record at Eastern Guruma, excelling in meticulous project coordination and compliance management.

Three years of onsite experience at Channar, Paraburdoo, contributing to operational success.

Adept in MYOB and advanced MS Office, I leverage creative problem-solving skills to enhance administrative systems, ensuring timely deliverables and effective communication across teams.

Overview

9
9
years of professional experience
1
1
Certification

Work History

CIVIL REHABILITATION PROJECT ADMINISTRATOR

EASTERN GURUMA
PERTH, Western Australia
09.2023 - Current
  • Provide administrative support to the Project Manager, including scheduling meetings and taking notes.
  • Manage mobilisation for new employees, including medical bookings, liaising with HR, and ensuring qualifications are completed and submitted for Rio Tinto contractors.
  • Coordinate flight and accommodation arrangements and maintain team rosters.
  • Process and submit bi-weekly project-wide timesheets for payroll.
  • Ensure compliance with qualifications and certifications for the entire project team.
  • Organize and coordinate team meetings, ensuring deliverables are met on time.
  • Maintain a key contact database and manage communication with internal and external teams.
  • Interface with suppliers and vendors to coordinate services required by the project team.
  • Assist in developing and improving administrative systems, procedures, and policies.
  • Process invoices and payments using MYOB EXO and Lightyear accounting software.
  • Support budget preparation by collecting data and inputting into spreadsheets.
  • Monitor and respond to email correspondence within established timeframes.
  • Generate daily reports to assist senior leadership in decision-making, recommending corrective actions and improvements.

SITE ADMINISTRATOR

SODEXO
ROCKLEA PALMS, PARABURDOO WA
10.2022 - 08.2023
  • I started with Sodexo in October 2022
  • I was based on a 2:1 roster
  • Within my short time of working for Sodexo, I have quickly obtained skills and knowledge with software's such as: INX Inflight, Concur Amex, Swiftpos and SAP
  • Key Responsibilities: Administrative Duties Answering all emails that come through to our Site Administration email
  • Responsible for the mobilisation of employees coming to site
  • Ensuring all relevant site entry forms, qualifications, tickets and licenses are collected, for employees coming to site
  • Booking Sodexo staff's flights and establishing their rosters and accommodation through RTTMS, to then be shown in INX In Flight once approved
  • Responsible for distributing flight manifests to relevant employees
  • Managing and maintaining staff rosters
  • Amending flights and accommodation for relevant employees who take personal leave/annual leave/sick leave
  • Liaising with aviation company(s) when flights need to be changed/rectified
  • Arranging PPE and Uniforms for employees based at site
  • Liaising with our Village Manager(s) consistently
  • Running and exporting reports from INX to utilise for day to day analysis
  • Acting as point of contact for all personnel staying on site
  • Processing Discrepancies
  • Lodging maintenance requests through the Pilbara Service Centre portal
  • Processing Terminal Cash Off's through Swiftpos
  • Entering Safe Counts weekly in Swiftpos
  • Uploading staff and work documents into Data Station
  • EOM Sodexo Reports such as: EGAR, Casual Contractor Hours, BrAC Count, Amex Concur Billing
  • Retail Duties: Ordering stock through Swiftpos for the site's retail store
  • EOM and weekly Stocktake Responsible for re-stocking our store's fridges and shelves
  • Unloading pallets on truck day, and securely putting stock away
  • Checking inventory/ stock to ensure it matches our supplier invoices
  • Closing invoices off in Swiftpos

DATA ENTRY CLERK

BERRY CLEVER BOOKKEEPING PTY LTD
Wangara 6065, WA
11.2019 - 08.2022
  • I first started in November 2019, as a Junior Office All Rounder
  • I predominantly handled Accounts Payable across Accounting Systems for a multiple number of our clients
  • Key Responsibilities: Administrative Duties Answer and direct incoming calls using multi-line telephone system
  • Greet customers, answer general questions and direct to appropriate locations
  • Maintain daily calendars, set appointments with clients and plan daily office events
  • Sort incoming mail and direct to correct personnel each day
  • Oversee office inventory by restocking supplies and submitting purchase orders
  • Accounts Payable Duties Handle high-volume invoice processing with minimal supervision
  • Berry Clever uses invoicing system - DEXT Code invoices and other records to maintain organised and accurate records
  • Assess data and information to check entries, calculations, and billing codes for accuracy
  • Identify and correct data entry errors to prevent duplication across systems
  • Work closely with department personnel to produce accurate and timely bills
  • Problem-solve accounts payable questions on behalf of internal team members, management, and vendors
  • Analyses invoice and expense reports
  • Maintain accounting ledgers by verifying and posting account transactions
  • Reconcile monthly statements and transactions to keep records accurate and current
  • Apply mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.

ADMINISTRATIVE ASSISTANT

VINSAN SALVAGE
Bayswater 6053, WA
02.2019 - 11.2019
  • I worked 2 days a week as a Casual Administrative Assistant for Vinsan Salvage after I graduated high school
  • Key Responsibilities: Greeted customers, delivery persons and official representatives
  • Operated multi-line telephone system to handle high volume of daily calls to the office
  • Monitored schedules and calendar obligations for Directors
  • Checked stock to determine inventory levels and maintain office supply products
  • Delivered administrative support to team members by making copies, sending faxes, organising documents and rearranging schedules
  • Handled diverse needs for clients in-person, by phone or through email
  • Responded effectively to sensitive inquiries or complaints.

RETAIL SALES ASSISTANT

TYPO | STATIONERY & GIFTS
Clarkson 6030, WA
11.2017 - 05.2018
  • Started as a Christmas Casual and then hired to be a permanent casual for Typo at Ocean Keys Shopping Centre, as well as Joondalup Shopping Centre
  • Key Responsibilities: Engaged positively with each customer, providing professional and polite support for sales and service needs
  • Managed cash register operations using POS system and processed sales and returns
  • Did Visual Merchandising - Arranged merchandise for display to highlight new styles, attract customers and enhance sales
  • Maintained current store, product and promotional knowledge to drive consistent sales
  • Restocked shelves, racks and bins with latest merchandise and changed signage to promote special items
  • Created price tags and merchandise signs for new items
  • Monitored sales floor to identify customers in need of assistance and merchandise requiring replenishment
  • Followed company policies, rules and procedures to promote company goals and maintain safety
  • Answered questions about current promotions and resolved issues according to store policies.

FRONT DESK RECEPTIONIST

ARMADA CONSTRUCTION GROUP PTY LTD
Neerabup 6031, WA
04.2016 - 07.2016
  • I worked at Armada Construction for a short period of time to gain some work experience and knowledge within administration
  • Key Responsibilities: Answered telephones and greeted visitors to assist, answer questions and direct
  • Welcomed patrons to front desk and engaged in friendly conversations while conducting check-in process
  • Received incoming calls and coordinated with staff to fulfill customer requests
  • Signed for packages, recorded deliveries and distributed to personnel
  • Maintained office equipment, scheduling service to repair issues.

Education

High School Diploma -

MINDARIE SENIOR COLLEGE
10.2018

CLARKSON COMMUNITY HIGHSCHOOL

Skills

  • Professional presentation skills
  • Organizational expertise
  • Advanced MS Office proficiency
  • Creative problem solving
  • Accounts payable management
  • Data entry and 10-key proficiency
  • General ledger management
  • INX in-flight experience
  • SAP familiarity
  • PALMS familiarity
  • Pegasus Knowledged
  • Bank statement reconciliation
  • Record reconciliation
  • Bill payment processing
  • Confidential material handling
  • Attention to detail
  • XERO proficiency
  • MYOB expertise
  • Reckon payroll knowledge
  • Payroll administration

Certification

  • Accomplished WACE - 2018
  • Certificate of Completion: "Administer the implantation of fatigue management strategies"
  • COVID-19 Digital Certificate: To show I have received both vaccinations
  • Certificate in Business Bookkeeping

Timeline

CIVIL REHABILITATION PROJECT ADMINISTRATOR

EASTERN GURUMA
09.2023 - Current

SITE ADMINISTRATOR

SODEXO
10.2022 - 08.2023

DATA ENTRY CLERK

BERRY CLEVER BOOKKEEPING PTY LTD
11.2019 - 08.2022

ADMINISTRATIVE ASSISTANT

VINSAN SALVAGE
02.2019 - 11.2019

RETAIL SALES ASSISTANT

TYPO | STATIONERY & GIFTS
11.2017 - 05.2018

FRONT DESK RECEPTIONIST

ARMADA CONSTRUCTION GROUP PTY LTD
04.2016 - 07.2016

High School Diploma -

MINDARIE SENIOR COLLEGE

CLARKSON COMMUNITY HIGHSCHOOL

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Constance Moses