Summary
Overview
Work History
Skills
Timeline
Generic

Dana Gaul

Summary

Executive Assistant skilled at offering high-level administrative support to

C-Suite level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organisational skills.

Overview

23
23
years of professional experience

Work History

Executive Assistant

Accenture Song
06.2017 - Current
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements.
  • Handled confidential and sensitive information with discretion
  • Worked with senior management to assist with projects and processes.
  • Domestic and International travel.
  • Handled logistics, catering, agendas and travel arrangements for global senior management
  • Visa's and Passports
  • Assisting with presentations
  • Expense requisition and other finance reporting requirements
  • Liaising with clients daily and building rapport with key contacts
  • Share portfolios
  • Support new business pitch process as required.
  • Coordinate RFI responses
  • Play a key supporting role in all live pitches.
  • Organise Town Halls and monthly meetings.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.

Executive Assistant to the Group Company Secretary and Chief Operating Officer

Westpac
11.2016 - 06.2017
  • Managed executive calendars, and scheduling meetings and appointments and coordinating travel arrangements
  • Managed executive emails
  • Distributing Board packs
  • Providing a high level of confidential and administrative support to the COO
  • Preparing high quality documents and reports
  • Visa and Passport management
  • Domestic and International travel.

Executive Assistant to the CEO

Servcorp Limited
01.2014 - 07.2016
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements
  • Responsible for a full range of timely, confidential, administrative, and executive support to the CEO
  • Email management
  • Distributing Board packs and attending Board meetings
  • Providing a high level of confidential and administrative support to the CEO
  • Managing the CEO's share portfolio
  • Attending personal meetings on behalf of the CEO
  • Attending Annual General Meetings for properties
  • Managing the Executive office, including personal assistants, butlers, chefs, gardeners, and housing staff
  • Organising and attending functions at the CEO's private properties
  • Preparing high quality documents and reports
  • Visas, APEC Cards, Passports, and Currencies
  • Supporting the Chairman and Board members
  • Personal financial accounts, cash, and safe management.

National Account Executive

Schwarzkopf & Henkel
01.2008 - 03.2012
  • Managed, supported and grew business relationships with existing accounts and developed strategies to increase sales and revenue.
  • Responsible for account management of the 10M Euro Pharmacy channel, along with total accountability for the retail sales team claims management process
  • Leveraged consumer data, customer, and marketing insights to create compelling sales presentations for the S&H National field team
  • Streamlined the claims management process to significantly improve processing times across all major channels and accounts
  • Managed, supported and grew business relationships with existing accounts and developed strategies to increase sales and revenue.

Account Manager

Pacific Brands
07.2004 - 11.2007
  • Negotiated sales and distribution agreements with customers to achieve sales and profitability objectives
  • Developed and maintained strong working relationships with professionals within assigned territory.
  • Educated clients on new products or services to increase customer engagement with brand.
  • Completed merchandising relays and designed product displays to increase in store presence and ranging of Pacific brands products
  • Presented deal buys to customers and managed all order requests and queries.

Personal Assistant

Harrods
03.2001 - 03.2004
  • Responsible for providing a high level of confidential and professional support
  • Coordinated international and domestic travel logistics including flight itineraries, hotel reservations and car services for Mr Al-Fayed and family.
  • Preparation of high-quality documents, reports, and letters
  • Running daily store walks with Mr Al-Fayed
  • Attended meetings, took notes and tracked action items.
  • Organised and maintained confidential files and records
  • Assisted with managing the Executive office.

Skills

    • Executive Support
    • Travel Coordination
    • Project Management
      • Financial Services
      • Office Management
      • Staff Management

Timeline

Executive Assistant

Accenture Song
06.2017 - Current

Executive Assistant to the Group Company Secretary and Chief Operating Officer

Westpac
11.2016 - 06.2017

Executive Assistant to the CEO

Servcorp Limited
01.2014 - 07.2016

National Account Executive

Schwarzkopf & Henkel
01.2008 - 03.2012

Account Manager

Pacific Brands
07.2004 - 11.2007

Personal Assistant

Harrods
03.2001 - 03.2004

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Dana Gaul