Danielle McNeice
Kearneys Spring
Summary
Professional Personal Assistant & Administration Officer with a strong background in supporting executive leadership, known for reliability and adaptability. Adept at managing schedules, coordinating meetings, and handling confidential information with discretion. Proven ability to collaborate effectively with teams and ensure seamless operations in fast-paced environments. Skilled in Microsoft Office, communication and problem-solving, with a focus on achieving tangible results.
Detail-oriented, & business-savvy with excellent decision making skills and proven history in managing office operations and enhancing team productivity.
Warm & welcoming demeanour with a mature, motivated & goal-oriented attitude.
Overview
17
17
years of professional experience
Work History
Administration & Finance Officer
Gessner Pty Ltd
05.2024 - 11.2024
- Responsible for providing all reception, administration and Accounts Payable and Receivable support
- Greeting customers, answering all incoming phone calls and monitoring Manager’s emails
- Accounts Payable and Receivable processing
- Managing Office & Workshop Supplies
- Daily Banking Reconciliations & Reports
- EOM Credit Card Reconciliations for Directors and Managers
- Assisting with preparation of financial statements and reports
- Finance Reconciliation of bank statements and general ledgers
- Preparing and filing HR compliance documentation reporting as necessary for the Directors
- Acting as a liaison for vendors to reconcile any billing discrepancies
- Maintaining & preparing requisitions for material & allocating labour time for projects
Scheduling & Administration Officer
LRB Tree Services
12.2023 - 05.2024
- Responsible for providing all reception, administration and Accounts Payable and Receivable support
- Coordinated all administration support including answering all incoming phone calls in a professional and engaging manner
- Managing all Outlook emails
- Outlook Calendar management and job scheduling using Ascora
- Booking, confirming and following up all quotes
- Accounts Payable & Receivable tasks using Xero
- Providing assistance to business owners with a range of Personal Assistant type tasks, running both business and personal errands
Service Assistant to the Service Coordinator
EzyQuip Hire
05.2023 - 10.2023
- Company Overview: Glenvale, QLD
- Responsible for assisting the Workshop Service Coordinator with coordinating the daily workshop schedule and associated activities
- Answered all phones and emails
- Maintained and prepared requisitions for material from the operation and accounts department as required and allocate recommended labour time to projects
- Sent updates on jobs to all teams concerned
- Maintained stock levels of all workshop equipment, items and material
- Maintained and promoted a safe working environment within the workshop
- Data Capturing: Updated Workshop attendance and Machine registers
- Managed Workshop vehicles and fleet management (scheduling maintenance, coordinating drivers duties, cleaning)
- Assisted HR office and Accounts with checking & entering daily timesheets, submitting leave forms and maintaining the spreadsheet or Works orders
- Ensured supplies are ordered for each job/project
- Ensured correct job numbers are used and that time records are correct
- Managed inwards goods, checking quantities, dispatching goods and receipting invoices
- Identified staff that require on-going training and implement training opportunities to ensure their skills are improved
- Promoted a Health and Safety culture within the business
- Glenvale, QLD
Northern Business Administration Officer
Kalyx Australia
01.2023 - 05.2023
- Company Overview: Torrington, QLD
- Responsible for supporting a team of environmental & agricultural scientists across the Northern Business Manager and providing all Administration & Finance support to the Toowoomba, Cairns, Bundaberg, Goondiwindi and Northern NSW branches
- Administration Support: Provided administration support and managed daily office functions including monitoring all staff amenities & purchasing all stock required by the teams of agronomists in all 5 Northern Branches
- Fleet & Asset Management: Developed & maintained accurate asset registers, organised cleaning, repairs, registrations & safety inspections on all vehicles & machinery in all 5 branches
- Finance: Provided Accounts Payable/Receivable support, including monthly credit card reconciliations, preparing purchase orders, processing invoices, petty cash control & reconciliation, obtaining multiple quotes for purchasing, assisting the Finance Department with Insurance claims
- Event Coordination: Coordinated all staff functions, conferences, social dinners and fun activities, booking all flights, accommodation and transport for staff
- HR Functions: Assisted HR with Onboarding staff, organised training both internal & external, updated staff records & processed leave applications and allocation of time on projects
- Purchasing & Project Support: Purchased all office equipment, uniforms, Personal Protection Equipment and Project related resources and supplies for the agronomists
- Team Cohesion: Organised weekly morning teas & staff activities to create a cohesive and connected team environment
- Torrington, QLD
Administration & Finance Officer
Toowoomba Psychology and Counselling
01.2014 - 12.2022
- Provided ongoing assistance in maintaining confidential client files, assisting with reconciling all accounts and providing a range of administration support including but not limited to:
- Answered phone calls, returned client calls and responded to emails
- Entered and reconciling all income and expenditure through Xero
- Scanning & filing confidential client documents
Personal Assistant to the MSP Manager
Australian Red Cross
01.2009 - 10.2014
- Company Overview: Hobart, TAS
- Provided a high standard of Administration and Finance support to a large team in 3 offices across Tasmania and provided Personal Assistant support to the MSP Manager and some support to the Executive Director
- Personal Assistant Support
- Screened & answered all phone calls and emails
- Transcribed letters & notes from dictation
- Organised all travel arrangements including flights, accommodation, ground transport & providing detailed itineraries
- Planned & organised all events including booking venues, catering & provided support on the day of the event
- Generated reports & produced letters in Word, Publisher and prepared PowerPoint presentations
- Developed and updated spreadsheets and databases to track, analyse and produce reports
- Organised meeting spaces and materials, documented discussions, distributed meeting notes and minutes for corporate records
- Organised rapid office equipment repair & maintenance
- Trained staff in efficient use of equipment and software
- Liaised with IT Support regularly to troubleshoot IT Issues as they arose
- HR Functions
- Assisted Executive Director & MSP Manager with onboarding new staff
- Provided assistance with payroll functions & organised training for new and current staff
- Finance
- Processed all accounts payable & receivable to facilitate on-time payment
- Maintained Office Petty Cash, daily banking of cheques, reconciling credit card payments
- Hobart, TAS
Personal Assistant to the General Manager
Aboriginal Resource & Development Service
03.2008 - 01.2009
- Company Overview: Darwin, NT
- Provided extensive administration and personal assistance support to the General Manager
- Responsible for all administration support across 3 offices in Darwin
- Personal Assistant & Administration Support
- Screened all phone calls and emails on behalf of the General Manager
- Drafted agendas, recorded comprehensive minutes and created documentation & presentations for meetings and events
- Assisted with the preparation of Government Tenders & Funding applications
- Coordinated all staff travel arrangements including flights, accommodation, ground transport & providing detailed itineraries
- Planned & organised all events including booking venues, catering & providing support at events
- Produced highly accurate internal and external letters and prepared PowerPoint presentations
- Scheduled office meetings and client appointments for staff teams
- Darwin, NT
Junior Personal Assistant
LSA Partners Accounting
07.2007 - 03.2008
- Company Overview: Burwood, VIC
- Junior Personal assistant to one of the Business Partners providing administration support
- Answered incoming calls, taking detailed messages & transferring calls to appropriate staff
- Sorted and distributed incoming mail, processed outgoing mail
- Organised rapid equipment maintenance to support continuous and uninterrupted operations
- Restocked supplies and placed purchase orders to maintain adequate stock levels
- Drafted professional memos, letters and marketing to support business objectives and growth
- Burwood, VIC
Education
Certificate IV Project Management Practice -
College for Adult Learning
01.2025
Certificate in Event Management -
Online Courses Australia
01.2025
Advanced Xero -
Career Academy
01.2025
Certificate III Business Administration -
Academy of Life
01.2003
Skills
- Interpersonal Skills
- Time Management
- Organisational Skills
- Personal Assistant Support
- Communication Skills - Written
- Administration
- Customer Service
- Microsoft Office Suite
- Google Workspace
- Staff Mentoring
- Training
- Development
- Finance Software
- HR Functions
- Payroll Functions
- IT Skills
- Troubleshooting
Professional References
- Alison Hines, Senior Family Support Worker (Hobart Women’s Shelter), Manager MSP – Australian Red Cross, 0434 483 696, jubboo@hotmail.com
- Robyn Smith, WHS & Administration Manager – Kalyx Australia, 0483 992 454, rsmith@kalyx.com.au
- Russell Penman, CEO – Montagu Community Living, Executive Director – Australian Red Cross, 0418 554 761, ceo@mcl.org.au
Qualifications & Training
- Certificate IV Project Management Practice, College for Adult Learning, Current
- Certificate in Event Management, Online Courses Australia, Current
- Advanced Xero, Career Academy, Current
- Certificate III Business Administration, Academy of Life, 01/01/03
Timeline
Administration & Finance Officer
Gessner Pty Ltd
05.2024 - 11.2024
Scheduling & Administration Officer
LRB Tree Services
12.2023 - 05.2024
Service Assistant to the Service Coordinator
EzyQuip Hire
05.2023 - 10.2023
Northern Business Administration Officer
Kalyx Australia
01.2023 - 05.2023
Administration & Finance Officer
Toowoomba Psychology and Counselling
01.2014 - 12.2022
Personal Assistant to the MSP Manager
Australian Red Cross
01.2009 - 10.2014
Personal Assistant to the General Manager
Aboriginal Resource & Development Service
03.2008 - 01.2009
Junior Personal Assistant
LSA Partners Accounting
07.2007 - 03.2008
Certificate in Event Management -
Online Courses Australia
Advanced Xero -
Career Academy
Certificate III Business Administration -
Academy of Life
Certificate IV Project Management Practice -
College for Adult Learning
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