Diana Pereira
Dandenong North,VIC
Summary
Proven track record in enhancing operational efficiency and fostering team collaboration. Skilled in project management and effective communication, adept at vendor coordination and maintaining high safety standards. Achieved significant improvements in workplace satisfaction and cost management, demonstrating adaptability and a results-driven approach. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
11
11
years of professional experience
1
1
Certification
Work History
FACILITIES COORDINATOR
Johnson & Johnson / Sodexo
07.2024 - Current
- Communicate with senior managers and facility teams regarding upcoming projects.
- Serve as point of contact for internal and external customers seeking support and information.
- Maintained physical condition of facilities, applying available resources and personnel to achieve safe, clean, and functional environment.
- Conduct periodic assessments of existing facility conditions, identifying opportunities for improvement and initiating appropriate actions.
- Enforce compliance with applicable health, safety and environmental regulations to reduce risks.
- Collaborate with cross-functional teams on facility projects, leading to improved work environments and increased productivity.
- Build relationships with vendors and contractors to support timely and cost-effective services.
- Assist in budget preparation for facility expenses, aligning with financial objectives.
- Schedule, coordinate and supervise all facility-related tasks and activities to monitor performance.
- Conduct regular facility inspections to identify repair needs or improvements.
- Manage budget for facilities operations, ensuring cost-effective allocation of resources and minimizing expenses.
- Update tracking system monitoring facilities-related materials, supplies and equipment.
- Coordinate with cleaning staff to maintain high standards of cleanliness and hygiene.
- Conduct employee surveys to identify and address facility-related concerns, improving workplace satisfaction.
ADMIN SUPPORT OFFICER
Continuing Education - Ambulance Victoria
01.2024 - 06.2024
- Provide high level administrative support and assistance to the Continuing Education team, including coordination information, collating presentations, and documentation.
- Manage stock requirements of stationery, training equipment, brochures, and program materials.
- Process purchase orders and invoices in a timely and efficient manner
PROCUREMENT ADMIN OFFICER
Ambulance Victoria
11.2023 - 12.2023
- Provided advice, direction, and resolution on a wide variety of internal and external enquiries on procurement and service delivery activities.
- Reviewed, and coordinated submissions, business cases and briefing notes to ensure compliance and completeness within AV guidelines and policy.
- Provided administrative, support services to Procurement and Commercial management team.
PROJECT COORDINATOR- PROPERTY SERVICES
Ambulance Victoria
07.2022 - 11.2023
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Supervised multiple projects from project start through to delivery.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
- Provided project support to property services project managers, including administrative duties, detailed reporting on project progress and budget tracking.
- Coordinated project completion, and managed defect and liability registers.
- Procured furniture and equipment and coordinated logistics to fit out all new or rebuilt Ambulance branches and paramedic relievers quarters.
SUBCONTRACTOR MANAGER
Echo Group
11.2020 - 04.2022
- Performed strategic sourcing and end to end sub-contractor management for commercial and residential projects.
- Negotiated and onboarded compliant sub-contractors for projects/regions in line with business requirements.
- Developed and executed subcontractor onboarding framework incorporating HS&E, procurement, legal, financial and technical business requirements.
- Maintained all relevant subcontractor agreements, accreditation, and performance management of subcontractors.
- Maintained safe working conditions throughout the duration of the project. Maintained strict adherence to safety regulations, reducing workplace injuries and incidents.
- Monitored OSHA compliance standards at job site.
- Worked closely with sub-contractors on completion of installation tasks.
- Enhanced project efficiency by effectively managing subcontractor teams and coordinating schedules.
- Developed strong relationships with subcontractors, fostering a collaborative work environment for successful project completion.
- Oversaw budgeting and financial management for multiple projects, optimizing resource allocation and minimizing costs.
- Secured permits and ensured compliance with local building codes during all phases of construction projects.
- Ensured accurate documentation was maintained throughout each project lifecycle including bids, contracts, change orders, invoices.
- Facilitated training sessions for subcontractors on new industry standards, improving overall project quality.
PROJECT OFFICER
NBN Co
03.2013 - 09.2020
- Kept senior management well-informed by preparing and presenting project status reports.
- Developed and deepened relationships with key stakeholders.
- Facilitated successful project outcomes by maintaining open lines of communication among team members, stakeholders, and senior management.
- Developed and monitored project schedules, budgets and objectives for successful completion.
- Partnered with project team members to identify and quickly address problems.
- Kept stakeholders informed of progress through regular status updates clearly communicating any changes to project scope, timeline or budget.
- Monitored progress against established metrics continually adjusting strategies as needed to achieve desired results successfully.
- Analyzed project data to identify trends and areas for improvement.
- Reported regularly to managers on project budget, progress, and technical problems.
- Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
- Project Managed completion of network build for VIC/TAS region. Managed collation and verification of completion artefacts for Design and Construction from Delivery Partner.
- Supported and built a collaborative working relationship with Delivery Partners engaged in the NBN Co network build VIC/TAS region.
- Audited all As-built Artefacts i.e., “as-built” documentation.
- Performed quality assessments to ensure compliance with the contract of completions artefacts and documentation.
- Awarded Practical Completion Certificate to Delivery Partner on closure of all major defects.
- Capitalized all NBN Co assets at Practical Completion of project.
- Monitored and tracked delivery partner’s performance review and approved all design and infield cost variations.
- Ensured compliance with HSE policies & processes and took action to promote continuous improvement of construction safety standards are met with of the Regional HS&E Management Plan.
Education
Bachelor of Commerce - Accounting And Business Management
University Of Nagpur, India
Nagpur, India04.1985
Skills
- Work Order Management
- Vendor coordination
- Repairs and maintenance
- Budget Administration
- Cleaning Services
- Asset Management
- Utilities
- Project Management
- Attention to Detail
- Problem-Solving
- Time Management
- Multitasking
- Reliability
- Excellent Communication
- Organizational Skills
- Team Collaboration
- Active Listening
- Effective Communication
- Adaptability and Flexibility
- Written Communication
Certification
- Victoria Driver's License
Timeline
FACILITIES COORDINATOR
Johnson & Johnson / Sodexo
07.2024 - Current
ADMIN SUPPORT OFFICER
Continuing Education - Ambulance Victoria
01.2024 - 06.2024
PROCUREMENT ADMIN OFFICER
Ambulance Victoria
11.2023 - 12.2023
PROJECT COORDINATOR- PROPERTY SERVICES
Ambulance Victoria
07.2022 - 11.2023
SUBCONTRACTOR MANAGER
Echo Group
11.2020 - 04.2022
PROJECT OFFICER
NBN Co
03.2013 - 09.2020
Bachelor of Commerce - Accounting And Business Management
University Of Nagpur, India
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