Summary
Overview
Work History
Education
Skills
Certification
References
Timeline
Generic

Dinahbell Erlank

MACKAY,Australia

Summary

Accomplished project administrator with a proven track record of enhancing operational efficiency through strategic project leadership and coordinating project activities, providing indispensable support to project managers, and ensuring all projects comply with necessary regulations. Strengths include multitasking, effective communication, and problem-solving skills. Previous roles have shown ability to streamline processes for efficiency, oversee accurate documentation and reports, and contribute positively to team dynamics. Recognized for exceptional organizational and interpersonal skills, excelling in onboarding, roster management and documentation management. Committed to driving project success and ensuring compliance across all initiatives.

Overview

10
10
years of professional experience
1
1
Certification

Work History

Project Support Officer

QLD HYDRO
Mackay, Australia
07.2023 - Current
  • Streamlined end-to-end administrative processes to enhance operational effectiveness for project heads.
  • Providing general administration support to the site project team including setting up IT, organizing PPE, data entry and maintaining records
  • Established and maintained filing systems for site documentation.
  • Streamlined employee integration through comprehensive system education.
  • Coordinated travel arrangements, including flights and accommodation.
  • Facilitated procurement processes by setting up supplier partnerships across various categories.
  • Gathering relevant information to assist in the development of formal reports.
  • Reviewed and refined documents to maintain accuracy.
  • Continuously monitored and refreshed systems specific to site activities for adherence to up-to-date practices.
  • Handled accounts payable functions within MYOB system.
  • Handled payroll processing efficiently using Aurion.

Senior Project Administrator

UGL
QLD, Australia
04.2022 - 05.2023
  • Company Overview: Genex Kidston Transmission Line
  • Led a team of two administrators to deliver comprehensive administrative support to the project site team.
  • Maintained orderliness of site documentation for efficient retrieval.
  • Facilitated onboarding with system training for new employees.
  • Organized office orientations and site familiarizations for seamless integration of new team members.
  • Coordinated travel arrangements, flights, and accommodation.
  • Developed transport solutions through liaison with charter flights companies and coach providers, ensuring seamless movement to and from the site.
  • Negotiated and set up contracts with PPE providers, stationary providers and general goods providers
  • Managed Vendor Invoice Management System including overseeing purchase order issuance and invoice processing.
  • Facilitated seamless coordination with Procurement and Logistics teams to support documentation needs for invoice processing.
  • Facilitated data collection for report preparation.
  • Conducted thorough proofing and editing of documents to maintain correctness.
  • Monitored and evaluated systems and procedures on-site to ensure current compliance with best practices.
  • Engaged in ongoing learning programs to elevate skills and performance.
  • Ensured proper application of industrial agreements during payroll administration.

Project Administrator

JOHN HOLLAND/MCCONNELL DOWELL JV
QLD, Australia
10.2021 - 03.2022
  • Company Overview: Kidston Renewable Energy Hub
  • Responsible to Commercial Manager for delivering financial work orders, invoicing against orders and delivery dockets.
  • Gathered and organized work hours of weekly paid employees for payroll processing.
  • Managed payroll documentation encompassing timekeeping statistics, leave records, and related employee information.
  • Maintained site personnel roster; coordinated and booked travel and accommodation and manage charter flights, commercial flights and camp facility
  • Coordinated with HR to integrate new employees efficiently.

Project Officer

UGL
QLD, Australia
01.2021 - 09.2021
  • Company Overview: Various Powerlink Projects
  • Reported to Project Manager on daily operational activities, including manning reports and logistics coordination.
  • Facilitated crew mobilization to and from project site.
  • Assisted with daywork sheets by collating timesheets and cost coding for payroll purposes
  • Monitored purchasing processes, maintaining compliance with company requirements.
  • Oversee processing and reconciliation of staff expense claims.

Project Officer

UGL
South Australia, Australia
11.2018 - 12.2020
  • Company Overview: Hill to Hill Transmission Line
  • Aided Project Manager by managing daily tasks related to manning reports, organizing flights, managing rosters and booking accommodations.
  • Facilitated crew mobilization and demobilization.
  • Assisted with daywork sheets by collating timesheets and cost coding for payroll purposes
  • Generated purchase orders effectively.
  • Handled craft personnel's financial reimbursements.

Site Administrator / Flights & Accommodation Coordinator

UGL/Kentz Joint Venture
Darwin, Australia
06.2015 - 10.2018
  • Company Overview: Ichthys Oil & Gas Project
  • Handled daily responsibilities to support manning reports, flight bookings, roster management and accommodation bookings.
  • Facilitated crew mobilization and demobilization to site
  • Manning numbers reached 2300, with 500 nightshift workers

Education

Bachelor of Arts - Mass Communication

University of Free State
South Africa
12-1994

Skills

  • Administrative Management
  • Team Roster Coordination
  • Onboarding Process Management
  • Financial transaction coordination
  • HSE and Training Administration
  • Payroll Administration Skills
  • Facilitation of meetings and events
  • Office and site supply procurement
  • Documentation management
  • Excellent communication
  • Budget control
  • Resource coordination
  • Interpersonal skills
  • Reliability
  • Communication
  • Detail-oriented
  • Organizational skills
  • Attention to detail
  • Documentation and reporting
  • Task prioritization
  • Teamwork

Certification

  • Cert IV in Work, Health, and Safety
  • Cert IV in HR Management (Nov 2025)

References

References available upon request.

Timeline

Project Support Officer

QLD HYDRO
07.2023 - Current

Senior Project Administrator

UGL
04.2022 - 05.2023

Project Administrator

JOHN HOLLAND/MCCONNELL DOWELL JV
10.2021 - 03.2022

Project Officer

UGL
01.2021 - 09.2021

Project Officer

UGL
11.2018 - 12.2020

Site Administrator / Flights & Accommodation Coordinator

UGL/Kentz Joint Venture
06.2015 - 10.2018

Bachelor of Arts - Mass Communication

University of Free State

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Dinahbell Erlank