Dionne Field
Canberra,ACT
Summary
I am an enthusiastic and highly self-motivated. I am a strong contributor and enjoys working in team environments, good listening skills and shows high integrity for the construction industry. My strengths are the ability to collate and prepare manuals and document registers. I am dedicated to delivering high quality office by focusing my time on assisting the General Manager and colleagues with administrative tasks.
Overview
19
19
years of professional experience
1
1
Certification
Work History
Office Manager
SHAPE Australia
01.2015 - Current
- Responsible for Emergency preparedness and coordination including induction of staff in emergency evacuation procedures
- Fulfil the role of office First Aid Office and Fire Warden
- Understand and comply with relevant EHSQ policies and practices as per EHS&Q Management Systems Manual
- Carry our regular (at least every 6 months) EHSQ and Environmental inspections
- Provide leadership, support and guidance to office staff
- Meet regularly and monitor performance of office staff
- Prepare and verify monthly timesheets. leave forms and leave register for all staff - this has now been replaced by Workday
- Ensure all SLT reimbursements submitted for processing are correct via Webexpense
- Assist PCT and General Manager with inductions into the office, systems, policies and procedures of new staff members
- Manage staff with regards to training, to ensure they are up to date
- Provide JOPAC assistance to staff as required
- Attend Production, SLT Meetings and take minutes as required
- Manage staff travel arrangements including accommodation and car hire
- Ensure catering is organised for training and/or events
- Organisation of functions, both internal and external
- Manage car park allocations for staff
- Process payments for office expenditure for processing
- Follow up overdue accounts
- Arrange banking as required including accounts, petty cash, bank guarantees and manual cheques
- Manage state overhead budgets in conjunction with the General Manager
- First point of contact for outside suppliers in order to deal with any accounts or payment queries
- Punch invoices for overheads and manage retention
- Answer and announce overflow of incoming National telephone calls and take messages as required
- Daily collection of mail
- Enure office equipment is fully stocked and working and oversee the order of stationary supplies
- Ensure the kitchen is clean and tidy
- Ensure that fridge and kitchen supplies are adequate
- Assist General Manager in preparing monthly branch staff meetings
- Assist with the preparation of Tender Submissions and Bids
- Manage subcontractor documents and subcontractor details
- Manage computer backups, update documents / registers and maintain library
- Enter subcontracts, final certificates and insurances onto JOBPAC
- Marketing Communications via Pardot
- Respond to pre-qualification applications
- Respond to MBA Excellence in Construction Awards and submit relevant projects for judging
- Attend clients functions
- Participate in Industry association events
- Network and build new relationships
- Distribute relevant leads to all business units within SHAPE
- Proactive diary management
- Chair of the SHAPE Social Club
- Part of the Diversity and Inclusion committee
- Part of the Marketing Focus Group
- Lead Social Impact Group - Social impact is a part of SHAPE's Key Strategic Themes, this year our target is $80K
Project Coordinator
SHAPE Australia
01.2010 - 01.2015
- Understand and comply with relevant policies and procedures
- Organise and maintain site signage
- Completing site observations
- Administering site inductions
- Preparing delap reports
- Defect management
- EHSQ audits
- Reporting of dangerous and near misses
- Environmental monitoring
- Manage subcontractor relationships
- Monitor quality of work
- Liaise with subcontractors to coordinate a work sequence
- Create positive client relationships
- Demonstrate leadership in the role
- Assist Project Manager and Site Manager
- Subletting of contracts
- Processing subcontractor and supplier tax invoices
- Preparation of cost reports and cash flow reports
- Ensure that variations are approved in a timely manner
- Collate, submit and distribute RFI's
- Meeting minutes of PCG's and subcontractor meetings
- Update document register
Administration Assistant
SHAPE Australia
03.2008 - 01.2010
- Contribute to office safety
- Understand and comply with relevant policies and procedures
- Provide office support to staff
- Assist with office banking and fiance functions
- Perform general office administration duties
Receptionsit
Green And Green Recruitment
02.2005 - 03.2008
- Organized, maintained and updated information in computer databases
- Managed conference room schedules to ensure efficient use of space for meetings and other events
- Assisted with onboarding new clients and securing paperwork completion
- Welcomed new clients to the office
- Organised welcome packs
Education
Diploma - Tourism And Travel Management
Canberra Institute of Tech
Canberra, ACT12.2005
High School Diploma -
Erindale College
Wanniassa, ACT12.2004
Skills
- Solid computer skills in MS Office applications
- Construction industry knowledge
- Ability to prepare and collate information
- Travel Coordination
Certification
Fire Warden Training
Current First Aid
Certification in Minute Taking
Hobbies
Reformer Pilates
Volunteer Positions
NAWIC Events Co-Chair - Jan 2022 - Current
NAWIC Events Committee Member - Feb 2021 - Jan 2022
School Fun Raising Events / Sports Days
Timeline
Office Manager
SHAPE Australia
01.2015 - Current
Project Coordinator
SHAPE Australia
01.2010 - 01.2015
Administration Assistant
SHAPE Australia
03.2008 - 01.2010
Receptionsit
Green And Green Recruitment
02.2005 - 03.2008
Diploma - Tourism And Travel Management
Canberra Institute of Tech
High School Diploma -
Erindale College
Fire Warden Training
Current First Aid
Certification in Minute Taking
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