Divya Bakshi
Melbourne
Summary
DEDICATED & FOCUSED EXECUTIVE ASSISTANT
Overview
14
14
years of professional experience
Work History
EXECUTIVE ASSISTANT
AUSTRALIAN UNITY
11.2019 - Current
- Coordinated executive commitments and workflows to ensure timely completion of high-priority tasks with comprehensive briefings.
- Manage executive diary appointments and information flow to ensure effectiveness and a responsive service for staff, business partners, and clients.
- Assist the executive in maintaining and organizing daily, weekly, and periodic agendas.
- Liaised with executives, staff, joint venture partners, industry bodies, regulators, and external organizations to enhance collaboration and information exchange.
- Streamlined email, telephone, and other communications to ensure smooth information flow and effective re-assignment of responsibilities.
- Administer all room/equipment bookings and catering orders for executive meetings.
- Manage all travel, accommodation, and expenses, including the reconciliation of credit card statements.
- Take the lead in coordinating specific projects that align with the organization’s strategic plans.
- AUSTRALIAN UNITY — AUSTRALIA
EXECUTIVE ASSISTANT TO MD & OFFICE MANAGER
BLUE NRG PTY LTD
04.2019 - 10.2019
- Coordinated MD’s diary, prioritized appointments, and supported MD and CFO in preparing Board papers and presentations to ensure effective decision-making.
- Prepared meeting agendas and took minutes for the Risk Management Committee and Weekly Lead Team.
- Facilitated quarterly strategy events, enhancing team alignment and strategic focus.
- Developed and implemented internal HR processes, designed office policies, and contributed to half-yearly performance reviews for senior leadership team to strengthen organizational effectiveness.
- Managed Office 365, SharePoint, IT administration, and vendor/landlord relationships.
- BLUE NRG PTY LTD — AUSTRALIA
EXECUTIVE OFFICER
NGS GLOBAL
11.2018 - 01.2019
- Assisted Managing Partner in defining client objectives and hiring requirements to align talent acquisition strategies.
- Mapped role criteria and coordinated with research teams to identify suitable candidates, facilitating interview scheduling to streamline recruitment process.
- Compiled progress reports, shortlist reports, and comprehensive candidate summaries to aid in decision-making and enhance client engagement.
- NGS GLOBAL — AUSTRALIA
C-SUITE EXECUTIVE ASSISTANT
ZENITAS HEALTHCARE LIMITED
03.2018 - 10.2018
- Coordinated complex calendar management and travel itineraries for CEO, COO, and CFO to optimize time and resource allocation.
- Liaised with Company Secretary to organize board meetings and prepare comprehensive board reports, ensuring accurate and timely information delivery.
- ZENITAS HEALTHCARE LIMITED — AUSTRALIA
EXECUTIVE ASSISTANT TO CEO & OFFICE MANAGER
MINEMAN SYSTEMS
10.2012 - 02.2018
- Managed administrative policies, accounts receivables, and monthly branch overheads to ensure seamless operations.
- Coordinated cross-functional collaboration among staff across Australia, India, Indonesia, Peru, and the Philippines to support project initiatives.
- MINEMAN SYSTEMS — AUSTRALIA
Education
Certificate IV - Human Resource Management
Bachelors of Commerce - Accounting
GND University
IndiaSkills
- Executive Support
- Calendar & Diary Management
- Travel Planning
- Office Management
- System and Policy Improvements
- Presentation Development
- Client Relations
- HR support
- Event management
- Microsoft Office
- Visio
Timeline
EXECUTIVE ASSISTANT
AUSTRALIAN UNITY
11.2019 - Current
EXECUTIVE ASSISTANT TO MD & OFFICE MANAGER
BLUE NRG PTY LTD
04.2019 - 10.2019
EXECUTIVE OFFICER
NGS GLOBAL
11.2018 - 01.2019
C-SUITE EXECUTIVE ASSISTANT
ZENITAS HEALTHCARE LIMITED
03.2018 - 10.2018
EXECUTIVE ASSISTANT TO CEO & OFFICE MANAGER
MINEMAN SYSTEMS
10.2012 - 02.2018
Certificate IV - Human Resource Management
Bachelors of Commerce - Accounting
GND University