Danielle Pignataro
Cecil Park,NSW
Summary
Dynamic Corporate Services Administrator with a proven track record at The Benevolent Society, excelling in document control and customer service. Enhanced operational efficiency through strategic process improvements and meticulous attention to detail. Adept at multitasking and fostering teamwork, contributing to successful contract management and administrative excellence.
Overview
12
12
years of professional experience
Work History
Corporate Services Administrator
THE BENEVOLENT SOCIETY
Glebe, NSW
05.2024 - Current
- Maintained accurate records and documentation for administrative processes and compliance.
- Collaborated with team members to streamline communication and improve workflow efficiency.
- Conducted research to support decision-making on corporate services initiatives and improvements.
- Utilized software tools for data entry, tracking, and reporting of administrative activities.
- Entered invoice into accounting software for payment.
- Assisted in the preparation of financial reports, contributing to the accurate tracking of company performance metrics.
- Monitored invoices and backup documentation for proper authorization.
- Enhanced operational efficiency by streamlining administrative processes and implementing time-saving strategies.
- Prepared detailed reports on project progress, ensuring stakeholders remained informed about key milestones and deliverables.
- Supported scheduling and coordination of meetings and events for corporate services team.
Contracts Administrator
THE BENEVOLENT SOCIETY
Glebe, NSW
10.2022 - 03.2023
- Reviewed and analyzed contract terms to ensure compliance with organizational policies.
- Assisted in negotiating vendor agreements to optimize cost-effectiveness and service delivery.
- Maintained contract databases, ensuring accurate documentation and easy retrieval of information.
- Collaborated with cross-functional teams to clarify contractual obligations and expectations.
- Prepared reports on contract status, highlighting risks and recommending mitigation strategies.
- Coordinated with legal counsel to resolve disputes or clarify contractual language, minimizing liabilities.
- Developed and maintained a centralized contracts database for easy access and increased efficiency.
- Managed a portfolio of contracts, ensuring compliance and timely renewals.
- Administered multiple new contracts ranging in value from $0.00 to over $1 million dollars.
- Stored and filed contract documents in orderly, organized systems.
- Facilitated communication between involved parties to enable timely contract sign-off.
Office Administrator
THE BENEVOLENT SOCIETY
Rosebery And Liverpool NSW
09.2013 - 10.2023
- Managed office supply inventory and procurement to ensure seamless operations.
- Coordinated scheduling and logistics for meetings, enhancing team collaboration.
- Maintained accurate records and files, improving data retrieval efficiency.
- Assisted in the preparation of reports and presentations, supporting management decisions.
- Provided exceptional customer service to clients and visitors, fostering positive relationships.
- Streamlined office processes, reducing administrative delays by implementing best practices.
- Utilized office software tools for document creation and data management, ensuring accuracy.
- Supported onboarding of new staff by organizing training materials and schedules.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained electronic and paper filing systems for easy retrieval of information.
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Expedited invoice processing by accurately reviewing vendor submissions, reconciling accounts payable discrepancies, and conducting timely payments.
- Safeguarded company information by maintaining strict confidentiality protocols and ensuring secure document storage practices.
- Assisted in event planning efforts for company gatherings, conferences, or workshops to enhance employee engagement and networking opportunities.
- Maintained confidentiality of sensitive information, adhering to strict data protection policies.
- Coordinated office maintenance and repairs, ensuring safe and pleasant working environment.
- Managed fleet scheduling and maintenance to ensure optimal vehicle availability.
- Coordinated vehicle inspections and compliance audits to adhere to safety regulations.
- Ensured compliance with all regulations by maintaining accurate records of vehicle inspections, registrations, and insurance policies.
- Worked with drivers, customers and company personnel to resolve service issues, routing and planning and mechanical problems.
Education
No Degree -
Kelston Girls High School
Auckland New Zealand12-2005
Skills
- Office and Administrative management
- Microsoft Office proficiency – Especially Excel, Word, and Outlook
- Compliance tracking – Monitor deadlines and ensure timely delivery to the correct court or party
- Professional discretion – Handle sensitive information with confidentiality and integrity
- Document control
- Teamwork and collaboration with Internal and External Stakeholders
- Time management
- Attention to detail
- Problem-solving abilities
- Multitasking Abilities
- Adaptable and reliable
- Trustworthy
- Keen attention to detail
- Customer service
Accomplishments
Nominated for You Make A Difference Awards (YMAD) twice
Timeline
Corporate Services Administrator
THE BENEVOLENT SOCIETY
05.2024 - Current
Contracts Administrator
THE BENEVOLENT SOCIETY
10.2022 - 03.2023
Office Administrator
THE BENEVOLENT SOCIETY
09.2013 - 10.2023
No Degree -
Kelston Girls High School