Project Administrator
• Support the project management team in the delivery of general administration duties
• Prepare daily time sheets and submit to payroll
• Organise travel and accommodation bookings
• Updating of roster and registers
• Prepare Daily, Weekly and Monthly reports as directed by the management
• Presentation preparation
• Diary and meeting minutes management
• Project organisational chart management
• Interface with support services and project teams
• General cost controlling including, invoicing, MR creation and maintenance and expense claims
• Stock photocopying machines with paper and consumables when required
• Compile stationery requests and maintain relevant stock levels • Data enter and maintain registers, including correspondence, technical query, site instruction/variation & NOD registers, when required
• Coordinate inductions when required
• Ensure maintenance and upgrade of project data and statistics, inspection and testing documentation when required
• Assist in the compilation of MDT's & IOM’s when required
• File documents and ensure accurate records management
• Take minutes of meetings as requested by Senior Management • Manage site purchase order system including reconciling invoices to purchase orders
• Assist logistics and engineers with procurement when required • Maintain company standards for Quality Assurance purposes
• Present neat documentation, correspondence and records as requested
• Perform other general duties that may be necessary to suit operational requirements as directed
