KAYZEL RAMOS
Rockdale,Australia
Summary
Skilled Accounting/Payroll Administrator highly effective at developing positive and productive working rapport with various level of stakeholders through open communication and clearly set guidelines. Experience in inventory control tracking and vendor negotiations. Diligent, hardworking and adaptable to dynamic environments.
Overview
12
12
years of professional experience
Work History
Accounts Supervisor
Living Edge (Aust) Pty Ltd
05.2024 - Current
- Accounts Payable: Day-to-day management of the off-shore Accounts Payable team, providing guidance and support on account allocations, reconciliations and communications to suppliers and internal stakeholders.
- Accounts Payable: Data entry of invoices into Options reporting system. Preparation and review of weekly payment run. Reconciliations of key supplier accounts.
- Reconciling Company credit card statements.
- Preparation of assigned Balance Sheet reconciliations for review.
- Preparing and posting of assigned general journals.
- Assist with maintaining accuracy of company records and financials including month end reporting.
- Preparation of weekly cashflow forecast.
- Preparation of monthly sales commissions.
- Maintaining an effective filing system.
- Facilitate and process fortnightly payroll, payroll tax and superannuation within ELMO Payroll solution.
- Calculate and process increments, leave entitlements, bonuses and termination payments.
- Provide quality support and advice in relation to all Payroll enquiries.
- Support the evolution of our Payroll software by refining and developing automated processes.
- Monthly Payroll Tax Calculations and Lodgement.
- Annual preparation of PAYG Summaries to ATO
Accounts Manager/Payroll and Administration
Jeremy Macpherson Plumbing
05.2023 - 03.2024
- Sets up new employees in Xero for payroll purposes and ensures all documentation is retained in the appropriate staff folders
- Checks timesheets for accuracy and identifies and actions discrepancies with project managers before payroll run
- Keeps up to date with award changes and makes changes as required
- Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers
- Prepare monthly superannuation payment
- Prepare and lodge monthly payroll tax return and annual payroll tax reconciliation
- Carries out all accounting duties including banking, processing of accounts payable, receivables, product returns, refunds, creditor activities, reconciliations for company, store and fuel cards etc.
- Transfers invoices from PlumBfix database into Xero.
- Reviews and monitors outstanding accounts receivables for payment/debt recovery and provides notes to project managers or director.
- Prepares management reports for all financial matters including creditor and debtor reports, balance sheets, profit & loss, payroll and tax liabilities etc for each arm of the business.
- Ensures proper accounting methods, policies and principles are followed which includes complying with all relevant federal, state and local legislative requirements.
- Keeps up to date with legislative financial reporting requirements and guidelines.
- Responsible for completing all ATO and Tax required information including managing the portal
Accounts Receivable Officer
Service Today Pty Ltd
03.2021 - 02.2022
- Applying all payments into the scheduler following the plumbers/electricians report
- Transferring/pushing of all payments/invoices from scheduler to Xero
- Processing refunds via credit card or direct transfer as per state managers' instructions/approval
- Applying Bpay/Bpoint/cheque payments from AP, and call centre or operations
- Monitoring of Humm transactions, and payments allocations including recording of any Humm fees
- Recoveries of all states outstanding invoices for more than 2-5 days of closed/finished jobs and contacting bad debtors for all the states to collect or follow up through final demands for payment
- Processing all the plumbers/technicians time sheets for all the states and communicating with operations and payroll department of any discrepancies
- Reconciling cash accounts in Scheduler for all technicians against all cash and cheque deposited in the bank
- Bank reconciliations of all incoming payments
- Weekly invoice cash and cheque payment reconciliation in all states and send missing cash/cheque payment to the state managers for follow up
- Identify state specific processes; SA Water - confirm paperwork with technician, email invoice to SA water for payment
- Process bank fees, interest & terminal charges
Bookkeeper/Accounts/Administration Assistant
All Aussie Fire Pty Ltd
02.2019 - 02.2021
- Process bank reconciliation, including company credit cards reconciliation
- End-to-end accounts payable, including raising purchase order and processing weekly creditors payment run
- Review and process weekly employee expense reimbursements
- End-to-end accounts receivable, including invoicing and debt collection
- Process weekly staff payroll and STP reporting
- Prepare monthly superannuation payment
- Prepare and lodge monthly payroll tax return and annual payroll tax reconciliation
- Prepare quarterly Business Activity Statement
- Assist the Accountant in end-of-month reporting
- Prepare weekly KPI reports on the performance of the Service Technicians
- Monitoring and managing cash flow
- Responsible for insurance renewals, including workers compensation
- Documenting new procedures and updating existing procedures on an annual basis
- Liaise with suppliers, customers and other external stakeholders of the company as required.
Assistant Accountant
Gafla Jewellery
02.2018 - 12.2019
- Evaluated employee expense reports and verified accuracy
- Reconciled all company accounts, including credit cards, employee expenses and commissions
- Set up and improved accounting systems and processes to meet business needs and maximize effectiveness of operations
- Performed advanced reviews of business operational trends and expected obligations to prepare accurate forecasts
- Monitored status of accounts receivable and payable to facilitate efficient processing
- Maintained accurate and complete documentation for all financial department procedures
- Completed financial reports to inform managers and stakeholders
- Balanced reports to submit for approval and verification.
Insurance Coordinator
Saleh Bin Lahej Group (Hospitality Division)
05.2016 - 02.2018
- Prepares insurance forms and associated correspondences
- Manage filing and tracking insurance claims and insurance reimbursements
- Responsible for executing Marine and Vehicle Insurance
- Implemented new strategies to organize employee records, streamline the payroll process, complete workers compensation and unemployment documentation
- Entered and maintained employee data in corporate database and assisted in distribution of payroll for 800+ employees.
Financial Data Entry Operator
Saleh Bin Lahej Group (Hospitality Division)
04.2014 - 02.2018
- Verifying and logging receipt of data using Orion 10.6 System
- Responsible for organizing files, collecting and managing receipts and invoices to be entered from different restaurants
- Manages 4 brand restaurants, 30 branches purchase entry all over United Arab Emirates, Egypt and Oman
- Responsible for Cheque Printing, Cheque Details Recording and Cheque Releasing
- Responsible for Profit and Loss Entry
- Manages the End of Month report from the daily purchase entry for each restaurant.
Education
Certificate IV - Accounting And Bookkeeping
TAFE St George Kogarah
Sydney, NSWBachelor of Science - Computer Science
Lipa City Public College
04.2000
Skills
- XERO
- ELMO
- Options
- Plumfix
- WorkflowMax
- Fire Mate
- Recordkeeping
- Operational improvement
- Customer service
- Administrative support
- Invoice and payment processing
- Microsoft PowerPoint
- Job Scheduler
- Orion
- Microsoft Word Excel
- Correspondence management
- Payment reconciliation
- Statutory accounts preparation
- Data entry
CITY
Rockdale
STREET
Market Street
STATE
New South Wales 2216
Timeline
Accounts Supervisor
Living Edge (Aust) Pty Ltd
05.2024 - Current
Accounts Manager/Payroll and Administration
Jeremy Macpherson Plumbing
05.2023 - 03.2024
Accounts Receivable Officer
Service Today Pty Ltd
03.2021 - 02.2022
Bookkeeper/Accounts/Administration Assistant
All Aussie Fire Pty Ltd
02.2019 - 02.2021
Assistant Accountant
Gafla Jewellery
02.2018 - 12.2019
Insurance Coordinator
Saleh Bin Lahej Group (Hospitality Division)
05.2016 - 02.2018
Financial Data Entry Operator
Saleh Bin Lahej Group (Hospitality Division)
04.2014 - 02.2018
Bachelor of Science - Computer Science
Lipa City Public College
Certificate IV - Accounting And Bookkeeping
TAFE St George Kogarah
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