Summary
Overview
Work History
Education
Skills
Referees:
Timeline
Generic

Elina Jaran

National Capital District,Port Moresby

Summary

Specialized in Administrative management. I have gained exceptional customer service, decision making skills, strong work ethic, professional demeanour and great initiative. Throughout my career have maintained high performances standards within a diverse range of administrative functions, I can plan and consistently deliver high quality results.

High-performing Administrative Support functions with extensive experience working with a diverse client base and delivering high quality results.

Overview

14
14
years of professional experience

Work History

NewSafe Leadership Advisor

Newmont
06.2023 - Current
  • Coordinate the running of NewSafe Leadership workshops including the scheduling of facilitators, participants, and ensuring supplies are available, sourcing and coordinating step-in for facilitators to run sessions.
  • Provided exceptional customer service, addressing client inquiries promptly and professionally.
  • Report participant attendance, no-shows, etc., into Learning Management System.
  • Attend to all NewSafe workshops to support the facilitator and to collect data & participant feedback. Storing collected data electronically and reporting on this data.

Project Controller

Newmont Mining
06.2021 - 06.2023
  • Source quote, process/raise purchase requisitions / vendor requests.
  • Process Service Entry Sheets, Invoice Variances, Monitors drawdown against PO value raise PO top up in a timely fashion.
  • Coordinating onboarding process for new hires (contractors).
  • Liaising with Site Access/Training & ID Team for inductions, ID issue, mandatory trainings, permits ect.
  • Coordinate with warehouse Team for internal/external stock orders.
  • Maintain PO & Logistics tracking.
  • Verify timesheets and supplier invoice, keep track and update day to day contractor's activity onto the contractor's summary sheet
  • Safety – participate in FCCC. Taking Part in the morning safety pre-start meetings
  • Update and maintain Team Training Schedule
  • Arrange Travel and Accommodation for employees, contractors, and visitors.

Administrator- Drilling

Santos
11.2017 - 04.2020
  • Process Contractor Call Out Requests.
  • Create Purchase Requisitions, Reservations. Service Entry Sheets. Create inbound delivery & process a goods receipt for the goods delivered(non-warehouse).Code and reroute for approval a Non-PO invoice. Process invoices &receipts.
  • Supervise and delegate tasks for Admin drivers.
  • Arrange Travel & Accommodation for Domestic & International flights, hotels, rental cars for Drilling Department's personals, contractors & visitors.
  • Coordinate Air Niugini & Tropic air Charters for Drilling Department.
  • Update personnel travel profile & raise Inter-Field Aviation Requests for passengers and internal cargo loads.

Travel Coordinator

Anitua Corporate Services
02.2014 - 01.2016
  • Enhanced client satisfaction by efficiently managing and organizing travel itineraries.
  • Streamlined booking processes for improved time management and cost savings.
  • Negotiated with vendors to secure the best deals on flights, accommodations, and transportation.
  • Developed strong relationships with clients, resulting in repeat business and referrals.
  • Collaborated with team members to provide comprehensive travel solutions for clients'' diverse requirements.
  • Provided exceptional customer service by promptly addressing inquiries, resolving issues, and anticipating client needs.
  • Monitored travel arrangements closely to proactively handle potential disruptions or changes in plans.
  • Maintained detailed records of all transactions, ensuring accurate invoicing and streamlined reimbursements for clients.
  • Managed high-volume workload under tight deadlines while maintaining a keen attention to detail in every aspect of the job duties performed.
  • Established partnerships with key suppliers to enhance service offerings and broaden available resources for clients'' travel needs.
  • Facilitated seamless communication between travelers, suppliers, colleagues, and management through regular updates on trip progress.
  • Set up domestic and international flights for staff and contractors.
  • Reviewed, input and paid invoices for travel-related services.
  • Notified traveling personnel of constraints such as luggage limits and insurance requirements.

Lead Travel Coordinator

McConnell Dowell And Consolidated Contractors Com
02.2010 - 06.2013
  • Enhanced client satisfaction by efficiently managing and organizing travel itineraries.
  • Streamlined booking processes for improved time management and cost savings.
  • Negotiated with vendors to secure the best deals on flights, accommodations, and transportation.
  • Developed strong relationships with clients, resulting in repeat business and referrals.
  • Created customized travel packages tailored to individual client preferences and needs.
  • Tracking client information and bookings, increasing efficiency and reducing errors.
  • Provided exceptional customer service by promptly addressing inquiries, resolving issues, and anticipating client needs.
  • Monitored travel arrangements closely to proactively handle potential disruptions or changes in plans.
  • Maintained detailed records of all transactions, ensuring accurate invoicing and streamlined reimbursements for clients.
  • Managed high-volume workload under tight deadlines while maintaining a keen attention to detail in every aspect of the job duties performed.
  • Facilitated seamless communication between travelers, suppliers, colleagues, and management through regular updates on trip progress.
  • Arranged hotel accommodations, cars or drivers and all related documentation.
  • Set up domestic and international flights for staff and contractors.
  • Arranged travel accommodations for groups, couples, executives, and special needs clients.
  • Researched and kept abreast of new travel destinations, attractions, hotels and restaurants to increase services offered.
  • Maintained up-to-date knowledge of travel industry trends, regulations and best practices to better serve customers.

Education

Certificate of Completion- Crucial Influence

Online - Crucial Learning
Online- US
10.2023

Diploma In Business, Major Economics

International Training Institute
Port Moresby, National Capital District
11.2003

Skills

  • Presentations and public speaking
  • Group facilitation
  • Active Listening
  • Organizational Skills
  • Task Prioritization
  • Self Motivation
  • Travel Coordination
  • Team player
  • Communication- Verbal & Written
  • Attention to Details and Accuracy
  • Customer Service Orientated
  • Stress to Tolerance
  • Leadership
  • Problem Solving
  • Power BI
  • SAP
  • Decision-Making
  • Computer Literacy

Referees:

Name: Stanley Lingham

Title: Senior Specialist- Contractor Management

Organisation: Newmont

Department: OST - Ops Leadership Development

Email: Stanely.Lingham@newcrest.com.au


Name: Andrew Fleming

Title  : Superintendent - Civil Works

Organisation: Newmont

Department: Mine Projects

Email: Andrew.Fleming3@newcrest.com.au


Timeline

NewSafe Leadership Advisor

Newmont
06.2023 - Current

Project Controller

Newmont Mining
06.2021 - 06.2023

Administrator- Drilling

Santos
11.2017 - 04.2020

Travel Coordinator

Anitua Corporate Services
02.2014 - 01.2016

Lead Travel Coordinator

McConnell Dowell And Consolidated Contractors Com
02.2010 - 06.2013

Certificate of Completion- Crucial Influence

Online - Crucial Learning

Diploma In Business, Major Economics

International Training Institute

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