Competent Administration Officer with good organisational and communication abilities. Knowledgeable about managing new and existing files and eager to help support daily operations.
Overview
14
14
years of professional experience
Work History
Administration Officer - Documents and Records
Office of the Director of Public Prosecutions
01.2009 - 01.2023
Exhibit Returns (AO2) - Managing returns of regular and sensitive evidence by sending back to appropriate authority (eg: Qld Police, Hospitals) once case file has been finalised
Reception (AO2) - Screening and transferring incoming phone calls to appropriate areas, receipting of briefs and evidence for processing, managing shared email inbox requests
File Closure (AO2) - Closing older case files and filing away numerically, collection/delivery of briefs to Police Headquarters, collection/delivery of material to Brisbane Court Houses
Mail Registry (AO2) - Managing daily incoming and outgoing mail, delivering mail to appropriate areas, managing shared email inbox requests
Transcripts (AO2) - Management of urgent and regular in-house orders of various transcripts for clerks and prosecutors through email system, delivering transcript material to Brisbane Court Houses when necessary
File Inception (AO3) - Daily creation of new files and maintaining existing files, processing of regular and sensitive incoming material, conducted workload management of a small group of employees
Victim Liaison Officer (AO3) - Opening new case files, communication with victims of violent and sexual crimes regarding court progress updates and availability of support services.
Education
Southbank Institute of IT
01.2008
Yeronga TAFE (MSIT)
01.2007
Grade 12 certificate -
MacGregor State High School
01.2006
References
ODPP – Brisbane, Documents and Records Manager - Michelle Hodgman, 3738 9588
ODPP – Brisbane, Documents and Records Supervisor - Elizabeth Plattz, 3738 9587
<ul><li>Assisted in the end-to-end recruitment process, including screening resumes, scheduling interviews, and coordinating with candidates</li><li>Managed employee records by updating personal information, maintaining attendance, and ensuring the accuracy of data</li><li>Assisted in the preparation of HR-related documents, such as offer letters, employment contracts, and termination notices</li><li>Helped with payroll processing by collecting and verifying employee attendance, leave records, and other relevant data</li><li>Coordinated with the training department to organize training sessions for employees</li></ul> at Kerala Minerals & Metals Limted<ul><li>Assisted in the end-to-end recruitment process, including screening resumes, scheduling interviews, and coordinating with candidates</li><li>Managed employee records by updating personal information, maintaining attendance, and ensuring the accuracy of data</li><li>Assisted in the preparation of HR-related documents, such as offer letters, employment contracts, and termination notices</li><li>Helped with payroll processing by collecting and verifying employee attendance, leave records, and other relevant data</li><li>Coordinated with the training department to organize training sessions for employees</li></ul> at Kerala Minerals & Metals Limted
<ul>
<li>Executed routine clerical duties to enhance office efficiency.</li>
<li>Managed student enrollment and registration, ensuring accurate documentation and verification.</li>
<li>Collected school fees and issued receipts, maintaining precise financial records.</li>
<li>Performed bookkeeping tasks to support comprehensive financial management.</li>
<li>Distributed essential documents such as progress reports and transfer certificates.</li>
<li>Maintained cumulative records for incoming and outgoing high school students.</li>
<li>Administered monthly payroll for school staff, ensuring timely compensation.</li>
<li>Prepared daily cash reports and handled bank deposits.</li>
</ul> at St Peters School<ul>
<li>Executed routine clerical duties to enhance office efficiency.</li>
<li>Managed student enrollment and registration, ensuring accurate documentation and verification.</li>
<li>Collected school fees and issued receipts, maintaining precise financial records.</li>
<li>Performed bookkeeping tasks to support comprehensive financial management.</li>
<li>Distributed essential documents such as progress reports and transfer certificates.</li>
<li>Maintained cumulative records for incoming and outgoing high school students.</li>
<li>Administered monthly payroll for school staff, ensuring timely compensation.</li>
<li>Prepared daily cash reports and handled bank deposits.</li>
</ul> at St Peters School
Led cross-functional teams to manage daily spare order processing, ensuring seamless coordination between service, stores, and finance teams. Maintained high order accuracy and reduced communication gaps across departments.Trained over 100+ service engineers on CRM workflows, POD updates, and return processes during HO commercial trainings. Improved field team compliance and reduced repeat errors by over 20%.Owned end-to-end order lifecycle, including documentation, dispatches, POD tracking, and MIS reporting with minimal supervision. Enabled faster turnaround and higher accuracy in daily operations.Acted as a central escalation point between field engineers, HO departments, and senior managers to resolve system and order-related issues. Reduced escalations by ensuring proactive resolution within SLA timelines.Managed return spare process and validations, driving a 25% reduction in turnaround time and improving system accuracy. Ensured proper coordination with service and stores for smooth transaction closures.Initiated Kaizen process improvements for workflow automation, documentation, and order validation. Reduced manual work by 30% and helped in faster issue identification.Collaborated with IT team to test and implement new CRM workflows and resolve service module-related bugs. Ensured seamless migration and better user experience for the service team.Created and presented MIS reports for weekly DRM meetings and management reviews. Supported data-driven decisions and provided insights on pending and completed orders.Monitored pending orders and stock validations daily across CFA locations. Achieved 15% reduction in follow-up delays by implementing checklist-based follow-ups.Handled distributor and spot-visit orders, ensuring compliance with internal policies and faster processing. Reduced lead time by 20% with improved documentation and follow-ups.Supervised stock accuracy across locations and led reconciliation activities with store teams. Brought down discrepancies by 15% through structured checking and documentation.Prepared CRM master data and validated engineer records for smooth CRM transition. Increased CRM accuracy by 25% before new system rollout.Managed price lists and quotations, communicating with teams to ensure correct rates and GST compliance. Prevented billing errors and improved customer satisfaction on pricing clarity.Maintained GEM and E-Invoice portal compliance, uploading documents accurately to meet government requirements. Ensured zero rejection in audits and smoother order execution for public sector clients.Followed up on loan spare recoveries, ensuring 95% payment recovery by accurate tracking and coordination with accounts. Reduced pending dues and ensured clean financial closure of orders. at Transasia Bio-Medicals LtdLed cross-functional teams to manage daily spare order processing, ensuring seamless coordination between service, stores, and finance teams. Maintained high order accuracy and reduced communication gaps across departments.Trained over 100+ service engineers on CRM workflows, POD updates, and return processes during HO commercial trainings. Improved field team compliance and reduced repeat errors by over 20%.Owned end-to-end order lifecycle, including documentation, dispatches, POD tracking, and MIS reporting with minimal supervision. Enabled faster turnaround and higher accuracy in daily operations.Acted as a central escalation point between field engineers, HO departments, and senior managers to resolve system and order-related issues. Reduced escalations by ensuring proactive resolution within SLA timelines.Managed return spare process and validations, driving a 25% reduction in turnaround time and improving system accuracy. Ensured proper coordination with service and stores for smooth transaction closures.Initiated Kaizen process improvements for workflow automation, documentation, and order validation. Reduced manual work by 30% and helped in faster issue identification.Collaborated with IT team to test and implement new CRM workflows and resolve service module-related bugs. Ensured seamless migration and better user experience for the service team.Created and presented MIS reports for weekly DRM meetings and management reviews. Supported data-driven decisions and provided insights on pending and completed orders.Monitored pending orders and stock validations daily across CFA locations. Achieved 15% reduction in follow-up delays by implementing checklist-based follow-ups.Handled distributor and spot-visit orders, ensuring compliance with internal policies and faster processing. Reduced lead time by 20% with improved documentation and follow-ups.Supervised stock accuracy across locations and led reconciliation activities with store teams. Brought down discrepancies by 15% through structured checking and documentation.Prepared CRM master data and validated engineer records for smooth CRM transition. Increased CRM accuracy by 25% before new system rollout.Managed price lists and quotations, communicating with teams to ensure correct rates and GST compliance. Prevented billing errors and improved customer satisfaction on pricing clarity.Maintained GEM and E-Invoice portal compliance, uploading documents accurately to meet government requirements. Ensured zero rejection in audits and smoother order execution for public sector clients.Followed up on loan spare recoveries, ensuring 95% payment recovery by accurate tracking and coordination with accounts. Reduced pending dues and ensured clean financial closure of orders. at Transasia Bio-Medicals Ltd