Emma Simmons

Key Responsibilities:

• Support council decision-making processes by providing compliance advice and transparent reporting.
• Manage workshops, briefings, and meetings.
• Ensure accurate and updated records of disclosures of interests and gifts within the City registers.
• Provide executive assistance to the Chief Executive Officer when required.

Key Achievements:

• Led the successful implementation of InfoCouncil software.
• Managed the City's annual compliance audit return.

• Guided staff in relation to compliance plans and processes
• Provided a high-level consultancy service to the Council and administration including, interpretation of the Local Government Act 1995, associated regulations, legislation, local laws and policies
• Some of the major projects that I completed during this role were:
• Reviewed and redeveloped the Citys delegation register;
• Managing the annual compliance audit return;
• Managing the review and evaluation of all Council policies and local laws; and
• Assisting the Manager Governance and Council Support in the development, planning and implementation of a governance framework for the City of Stirling

• As Governance Officer I was responsible for providing administrative support across the Governance and Council Support areas, such as, but not limited to;
• Compiling and distributing notice papers, agendas and minutes for Council, committee and electors meetings, ensuring that all items of business complied with the policies of the Council and various legal provisions
• Attending Committee/Council meetings, recording proceedings and providing advice to Elected Members and Community Members in a professional and confidential manner
• Continuously monitoring and providing assistance to City officers with the implementation of Council and Committee decisions
• Developing, compiling and monitoring monthly reports and performance indicators
• Undertaking the role of system administrator for the 'Minutes Manager' module in Dataworks and providing organisational support and training of the system to ensure the software was used at an optimum level
• Facilitating Minutes Manager and Report Writer Training with city officers
• I also acted in the position of Coordinator Governance on many occasions where I was relied upon to provide management, leadership and direction to all governance staff to ensure the day- to-day operations and requirements of the business unit were met

• Entering data to assist with a litigation process discovering documents in preparation for court.

• During this position I assisted the Governance and Council Support business unit, as a casual member of staff, with all general administration
• I assisted in the review of internal advisory committee terms of reference and memberships, updated Councillors induction booklets and reorganised the list of Councillor Assets.

• I assisted within the Human Resources department as a casual staff member to cover annual leave
• My main duties involved entering all annual leave and sick leave into the Citys database, raising requisitions and purchase orders and taking both internal and external phone enquires.

• I spent five weeks assisting the above named Barrister with a litigation process discovering documents for a construction company in preparation for court.

• During the three months that I worked for Bell Personnel I was placed in a full time position working for Blake Dawson Waldron
• I assisted with general admin duties including, copy typing, handling and screening of telephone calls, data input, updating and filing Councils Transcripts, witness statements and briefs.

• Data Entry and reports distribution
• A list of duties undertaken during this role is available upon request

• General administration
• A list of duties undertaken during this role is available upon request

• General administration
• A list of duties undertaken during this role is available upon request