Emma Woodhouse
Penrith,NSW
Summary
A proactive problem solver and excellent communication and organizational abilities with six years of experience within the finance industry. Known for adeptly navigating complex financial landscapes and delivering strategic solutions to drive business growth. Proven expertise in financial analysis, risk management, proficient in managing complex calendars, coordinating meetings and handling administrative tasks with precision. Skilled in project coordination including budget tracking, resource allocation and timeline management.
Overview
6
6
years of professional experience
Work History
Project Officer
Commonwealth Bank
Sydney
08.2023 - Current
- Kept project and team on schedule by monitoring deadlines, milestones and performance.
- Conducted post-project reviews to identify areas for improvement in future initiatives.
- Organized and facilitated project team meetings, workshops, and other events to review progress against objectives.
- Prepared reports on the status of projects to stakeholders in a timely manner.
- Coordinated communications between various stakeholders involved in the project lifecycle.
- Identified risks associated with projects and developed risk mitigation strategies.
- Maintained confidential records and files related to executive operations.
- Monitored incoming emails and responded accordingly in a timely manner.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
Project Coordinator/Executive Assistant
Westpac
Sydney
08.2022 - 09.2023
- Coordinated with internal departments as well as external vendors to ensure successful completion of tasks.
- Generated weekly, monthly, quarterly reports summarizing key performance indicators.
- Created and maintained project documentation to drive transparency with stakeholders.
- Produced status reports for customers and senior management.
- Drove communication within high-performance, cross-functional organization to meet aggressive goals.
- Submitted budget estimates, progress reports and cost tracking reports.
- Developed and updated project plans to document objectives, technologies, schedules, and funding.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Managed daily invoices, reports and proposals.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Assisted in organizing conferences, seminars and other events as directed by the executives.
- Managed and tracked expenses to meet company budget requirements.
Executive Assistant
Westpac
Sydney
08.2021 - 08.2022
- Developed budgets, managed expenses and revenue, monitored budget versus expenses continually and rectified or justified variances in consultation with upper management.
- Managed daily invoices, reports and proposals.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Facilitated communications by forwarding emails, transferring calls and filing documents.
- Took detailed notes in meetings and disseminated information afterward.
- Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
- Reviewed incoming reports, applications and memos to determine workplace priorities.
- Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
- Prepared invoices and drafted memos for executives.
- Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
- Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
Team Assistant
Westpac
Sydney
12.2020 - 08.2022
2IC Manager
Westpac
Sydney
06.2018 - 12.2020
Education
Diploma - Project Management
TAFE DIGITAL
Sydney, NSW08-2023
Diploma - Management And Leadership
TAFE Digital
Sydney, NSW02-2020
Skills
- Executive Support
- Leadership
- Marketing Management (Including Social Media Management)
- Travel administration
- Administrative Support
- Process Evaluation and Improvement Stakeholder Engagement
- Executive-Level Presentations, Communication and Reporting
- Sales Enablement
- Budget Management & Finance
- Project Management
- Customer Service
- Stakeholder/Client Communication
- Extensive knowledge in Microsoft Office
References
References available upon request.
Timeline
Project Officer
Commonwealth Bank
08.2023 - Current
Project Coordinator/Executive Assistant
Westpac
08.2022 - 09.2023
Executive Assistant
Westpac
08.2021 - 08.2022
Team Assistant
Westpac
12.2020 - 08.2022
2IC Manager
Westpac
06.2018 - 12.2020
Diploma - Project Management
TAFE DIGITAL
Diploma - Management And Leadership
TAFE Digital
Similar Profiles
Achyutha JagadeeshAchyutha Jagadeesh
Data Science Job Simulation at Commonwealth BankData Science Job Simulation at Commonwealth Bank
Leigh PhanLeigh Phan
Banking Customer Service Representative at Commonwealth BankBanking Customer Service Representative at Commonwealth Bank
Vivienne CirilloVivienne Cirillo
Executive Assistant at Commonwealth BankExecutive Assistant at Commonwealth Bank
Sophie PittsSophie Pitts
Customer Banking Specialist at Commonwealth BankCustomer Banking Specialist at Commonwealth Bank
Craig MurphyCraig Murphy
Traffic Controller/Labourer at Vari GroupTraffic Controller/Labourer at Vari Group