Fanauifoou Akauola

Key Objectives

• Provide a procurement service nationally that maximizes the profitability and efficiency to both the business and its clients.
• Work with Sales and Client Delivery teams to proactively develop opportunities and grow procurement revenue. Key Responsibilities
• Liaise with Account Managers, Business Development and Client Delivery to ensure procurement needs are delivered on time and on budget in line with client requirements.
• Prepare quotes in a timely manner ensuring adherence to IVE procedure.
• Develop and maintain good relationships with clients and suppliers.
• Assist Sales team in the pricing of stock requirements for tenders.
• Comply with national purchasing procedures.
• Raise and respond to Corrective Action Reports within the Quality System where appropriate.
• Organize and attend Press Checks where the financial outlay warrants attendance.
• Organize and research new stocks and communicate all findings.
• Keep up to date with new industry releases and monitoring price fluctuations.
• Proactively develop procurement revenue from existing and new clients to achieve sales revenue and business growth targets.
• Contribute to the successful outcomes of the department by promoting team work, assisting others when required and displaying a friendly and helpful manner.

Other Responsibilities

• Act in a manner at all times that complies with the requirements of workplace health & safety. Report any incidents to your supervisor/manager. Promote a safe working environment.
• Ensure full understanding of the Business Management System that is applicable to your role.
• Attend regular BMS (quality) meetings as co-ordinated by your manager/supervisor and contribute to ensuring continuous improvement opportunities to your department. Become familiar with all quality procedures and the process for raising Corrective Action Reports (CARs).
• Ensure compliance with legislative and regulatory requirements for EEO, anti-discrimination, harassment and environmental management.
• Comply with company procedures, policies and practices.

Qualifications (Education and Training), Experience and Skills.

• Understanding of purchasing procedures
• Understanding and experience with printing and related techniques will be highly regarded
• Sound knowledge of the services and products the company offers
• An understanding of the processes and tools used to attain finished product and services.
• Sound computer literacy (word, excel etc) is essential
• Attention to Detail
• Ability to prioritise / Time management skills
• Clear verbal and written communication
• Sound negotiation skills
• Optimized procurement processes by implementing streamlined strategies and efficient communication methods.
• Reduced costs with meticulous supplier negotiation and strict adherence to budget constraints.
• Improved supplier relationships through regular communication, timely payments, and transparent dealings.
• Achieved cost savings by conducting thorough market research before initiating the purchasing process.
• Developed strong partnerships with vendors to secure favourable pricing, payment terms, and delivery schedules.

• To provide high level administrative and secretarial support to members of the management team. To undertake reception duties, and assisting in a variety of adhoc duties as required.
  
  Key Responsibilities listed:
  
  Reception:
  - Answering of Reception calls in a professional manner.
  - Maintain a professional manner on the phone and reception at all time.
  - Record accurate telephone and other messages to ensure prompt distribution to relevant people.
  - Greet visitors and ensure visitors entering the building register at reception.
  
  Administration:
  - Produce quality documents, including letters, reports, and presentations
  - Event and meeting coordination.
  - Manage relevant supplier relationships.
  - Perform other administrative activities as required.
  - Ordering staff amenities items e.g. Tea, Coffee etc.
  - Managing cleaners.
  
  Procurement/Purchasing:
  - Assist Procurement in raising purchase orders.
  - Entering Purchase orders into eBag and File Maker.
  
  Quality:
  - Performing quality role for the NSW Site

• Streamlined office processes by implementing efficient organizational strategies and time management techniques.
• Enhanced communication efficiency by creating comprehensive internal documentation and updating office policies for clarity.
• Reduced administrative workload for supervisors, managing calendar appointments and coordinating meeting logistics.
• Improved workplace productivity with the implementation of a centralized filing system, organizing both digital and physical documents.
• Supported executive staff by drafting correspondence and preparing presentation materials for meetings, conferences, or other events.
• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Scheduled office meetings and client appointments for staff teams.
• Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.

• Improved production efficiency by implementing streamlined processes and optimizing equipment usage.
• Enhanced team performance through regular training sessions and coaching on best practices.
• Reduced downtime by proactively identifying potential issues and performing routine maintenance checks.
• Increased product quality by establishing rigorous inspection protocols and addressing any defects promptly.
• Developed detailed work schedules for staff, balancing workload while maintaining high productivity levels.
• Assigned tasks to team members based upon individual strengths and experience, realizing productivity and workflow improvements.
• Provided on-the-job training to newly hired workers and team members.

• Enhanced service efficiency by streamlining processes and implementing time-saving strategies.
• Reduced customer complaints by providing exceptional service and timely resolutions.
• Increased customer satisfaction through consistent, high-quality service delivery.
• Collaborated with team members to improve overall performance and achieve company goals.