Fiona Wallis
Bertram,WA
Summary
Highly-motivated employee with desire to take on new challenges. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.
Overview
28
28
years of professional experience
1
1
Certification
Work History
Administrative Coordinator
Child and Adolescent Health Service
Perth, Western Australia
02.2012 - Current
- Responsible for the management of Community Health Clinical Administrative Services - South Coastal.
- Oversees all stages of staff acquisition for Clinical Administrative positions, including recruitment, selection, onboarding, orientation, and training;
- Prepares reports and documents related to portfolio e.g. FTE Management, Leave Liability, Unused FTE, contracts, employee onboarding etc;
- Maintains CACH statistics and reports;
- Manages meetings and takes minutes for CACH Nursing Management Team (South);
- Oversees and manages all supplies (stationery, consumables and PPE);
- Handles and monitors accounts payable payments (PCard and iProcurement) and records for CACH program;
- Manages communication for CACH program;
- Sorts mail, drafts replies and creates standard letters for CACH program;
- Develops and maintains filing systems for CACH program (including confidential medical records);
- Oversees the cataloguing and recording of health information for the CACH program, ensuring it's prepared for secure and compliant offsite storage.
Talent Acquisition Partner
Child and Adolescent Health Service
Perth, Western Australia
11.2023 - 06.2024
- Assist in talent acquisition initiatives for CAHS, ensuring high-quality outcomes and embedding diversity goals;
- Lead recruitment for a portfolio of specialists and teams to support the attraction, selection and placement of high calibre talent, in line with organisation objectives, key priorities, best practice and Public Sector standards;
- Collaborate with the Talent Acquisition team to support processes;
- Provide expertise on talent attraction and selection to directors and managers;
- Advise organisational leaders and manage candidate pools for key positions;
- Report on process effectiveness and recommend improvements;
- Manage CAHS Expression of Interest (EOI) inbox;
- Respond to enquiries received in CAHS Talent Acquisition inbox and applications;
- Understanding of recruitment process;
- Review job descriptions and coordinate with requestors;
- Complete requests to advertise and select recruitment panels;
- Coordinate applicant queries and interview arrangements;
- Conduct transparent and equitable interviews;
- Arrange referee reports for successful candidates;
- Complete R12 Recruitment & Selection reports.
Senior Administrative Coordinator
Child and Adolescent Health Service
Perth, Western Australia
03.2019 - 05.2019
- Responsible for the management of Community Health Clinical Administrative Services - Metrowide
Project Officer
Child and Adolescent Health Service
Perth, Western Australia
01.2019 - 02.2019
- Community Health Metrowide Administrative Review
Coordinator
Child and Adolescent Health Service
Perth, Western Australia
12.2018 - 01.2019
- Office of the Community Health Executive
Project Officer
Child and Adolescent Health Service
Perth, Western Australia
10.2017 - 12.2018
- Community Health Metrowide Administrative Review
Coordinator
Child and Adolescent Health Service
Perth, Western Australia
06.2018 - 07.2018
- Office of the Community Health Executive
Project Officer
Child and Adolescent Health Service
Perth, Western Australia
02.2017 - 09.2017
- Community Health Metrowide Administrative Review
Administrative Assistant
Child and Adolescent Health Service
Kwinana, Western Australia
09.1996 - 02.2012
- Community Health Clinical Administrative Services
Personal Assistant
Child and Adolescent Health Service
Perth, Western Australia
03.2011 - 10.2011
- Office of the Executive Director - Community Health
Entitlements Officer
Dental Services
Como, Western Australia
04.1996 - 09.1996
- Commonwealth Dental Health Program
Typist
Dental Services
Como, Western Australia
03.1996 - 03.1996
- Office of Dental Health Coordinators
Secretary
Dental Services
Perth, Western Australia
01.1996 - 03.1996
- Office of the Coordinator, Nursing and Dental Assisting Services
Education
Skills
- Adobe Pro
- Discoverer Plus – Oracle 11i (Finance)
- Ascender
- Health Support Service (HSS) Reporting & Authorisation Platforms: Employee Costing Reports, Income Statement Reports, Leave Liability Reports, Payroll Certification Statements
- Agility Work Request System
- HPE Records Manager (RM8)
- CAHS Expression of Interest (EOI) Page Management
- HR Data Warehouse
- CAHS FTE Management System
- Internet
- CAHS Intranet (Healthpoint)
- Microsoft Office: Excel, Office 365, MS Teams, Outlook, PowerPoint, Visio & Word
- CAHS Power BI
- Oracle (i-Procurement)
- Corporate Recruitment Advertising Management System (CRAMS) Big Red Sky
- OrgPlus
- Department of Health Intranet
- Recruitment Advertising Management System (RAMS) Big Red Sky
Keyboard Skills
Approximately 70 wpm, 98%, 12,500/hour, 99%
fiona.wallis@health.wa.gov.au (work), Coowa1@me.com (personal)
Phone
Mobile: 0417 080 936, Work: (08) 6456 0321
Referees
- Mr Joey Kessler, Senior Talent Acquisition Partner, Child and Adolescent Health Service, 0481 471 122, Joey.kessler@health.wa.gov.au
- Ms Michaela Vardaro, Senior Administrative Coordinator, Child and Adolescent Health Service – Community Health, 0447 825 344, Michaela.vardaro@health.wa.gov.au
Accomplishments
Certificate of Long Service Award – 25 Years’ Service - CAHS – 19th October 2021
Stars of CAHS Nomination – May 2021
Stars of CAHS Nomination – 2 October 2020
Stars of CAHS Nomination – 27 September 2019
Letter of Commendation from Aresh Anwar, Chief Executive, Child and Adolescent Health Service – 26 August 2019
Manager and member of Business Support Services – Kwinana, who were awarded CAHS Service Team of the Month – May 2011
Certification
Drivers Licence C Class Western Australia;
Work Health & Safety Officer, Child and Adolescent Health Service.
Information Technology Systems & Database Skills and Knowledge
Adobe Pro
Discoverer Plus – Oracle 11i (Finance)
Ascender
Health Support Service (HSS) Reporting & Authorisation Platforms:
o Employee Costing Reports
o Income Statement Reports
o Leave Liability Reports
o Payroll Certification Statements
Agility Work Request System
HPE Records Manager (RM8)
CAHS Expression of Interest (EOI) Page Management
HR Data Warehouse
CAHS FTE Management System
Internet
CAHS Intranet (Healthpoint)
Microsoft Office: Excel, Office 365, MS Teams, Outlook, PowerPoint, Visio & Word
CAHS Power BI
Oracle (i-Procurement)
Corporate Recruitment Advertising Management System (CRAMS) Big Red Sky
OrgPlus
Department of Health Intranet
Recruitment Advertising Management System (RAMS) Big Red Sky
Timeline
Talent Acquisition Partner
Child and Adolescent Health Service
11.2023 - 06.2024
Senior Administrative Coordinator
Child and Adolescent Health Service
03.2019 - 05.2019
Project Officer
Child and Adolescent Health Service
01.2019 - 02.2019
Coordinator
Child and Adolescent Health Service
12.2018 - 01.2019
Coordinator
Child and Adolescent Health Service
06.2018 - 07.2018
Project Officer
Child and Adolescent Health Service
10.2017 - 12.2018
Project Officer
Child and Adolescent Health Service
02.2017 - 09.2017
Administrative Coordinator
Child and Adolescent Health Service
02.2012 - Current
Personal Assistant
Child and Adolescent Health Service
03.2011 - 10.2011
Administrative Assistant
Child and Adolescent Health Service
09.1996 - 02.2012
Entitlements Officer
Dental Services
04.1996 - 09.1996
Typist
Dental Services
03.1996 - 03.1996
Secretary
Dental Services
01.1996 - 03.1996
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