Francesca White
Perth,WA
Summary
Strong Communication and people skills Highly organised, motivated, and hard working Skilled in all Microsoft Personal Assistant required applications. Trained and effective in presentation and public speaking skills Skilled in diary and travel management Understand the need for confidentiality and transparency. Extremely well presented and professional Articulate and strong attention to detail Reliable [Job Title] serving unique client needs through clear communication and coordinated support functions. Consistently follows safety guidelines for lifting, exercise and transportation to avoid client injury or discomfort. Honors spirit of empathy and respect to maintain open dialogue and trust.
Overview
14
14
years of professional experience
Work History
Executive Assistant - 6-month Contract.
Department of Local Government Racing, Gaming and Liquor Regulation
07.2023 - 01.2024
- This section outlines the results and outcomes required of an individual in this position.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Handled payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Used advanced software to prepare documents, reports, and presentations.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
Project Officer / RGL - Part of 6month Contract
Department Of Racing Game And Liquor
11.2023 - 01.2024
- Event management for corporate events
- Assisted with the design of marketing brochures and material
- Diary management
- Booking and organizing extensive travel arrangements and accommodation
- Invoicing
- Communication and liaison with internal and external managers and directors
- Internal presentations
- Extensive business letter writing and email correspondence
- Managing email account.
- Enhanced project efficiency by streamlining communication channels and implementing effective collaboration tools.
- Reduced project delivery timelines through meticulous planning, scheduling, and resource management.
- Managed cross-functional teams to ensure timely completion of project milestones and deliverables.
- Kept stakeholders informed of progress through regular status updates clearly communicating any changes to project scope, timeline or budget.
- Fostered a culture of continuous learning by conducting training sessions and workshops aimed at enhancing team skills and knowledge.
- Developed and monitored project schedules, budgets and objectives for successful completion.
- Developed and implemented project plans and budgets to ensure successful execution.
Personal Assistant
Public Transport Authority (PTA)
- Diary management
- Proactively managing the office
- Extensive travel management and arranging accommodation
- Invoicing
- Communication and liaison with internal and external managers and directors
- Internal presentations
- Extensive business letter writing and email correspondence
- Managing email account
- Responsible for transcribing minutes.
Assistant Finance Officer
BHP - Billiton 12-month Contract Role
02.2010 - 02.2011
- Diary management
- Proactively managing the office
- Extensive travel management and arranging accommodation
- Event management
- Communication and liaison with internal and external managers and directors
- Internal/external presentations
- Extensive business letter writing and email correspondence
- Managing the design and project managers' email account
- Responsible for transcribing minutes
- Extensive use of Word, Excel, and PowerPoint.
- Enhanced financial reporting accuracy by streamlining data entry processes and implementing automated systems.
- Assisted in the successful completion of annual audits, preparing necessary documentation and responding to auditor inquiries.
- Supported budget preparation activities, providing accurate data analysis and forecasting for informed decisionmaking.
- Collaborated with cross-functional teams on various projects, providing valuable financial insights for optimal resource allocation.
- Ensured timely month-end closing procedures by consistently meeting deadlines for account reconciliations and journal entries.
- Provided support during internal and external audits, ensuring compliance with relevant regulations and company policies.
- Managed relationships with vendors effectively, negotiating favorable payment terms that improved overall cash flow management.
- Coordinated effectively with department heads during budgeting process to ensure accurate forecasts were developed and adhered to throughout the fiscal year.
Administrator/PA/Office Manager
ACMS
- Diary management
- PowerPoint design
- Function management
- Microsoft Excel
- HR/recruitment
- Answering phones
- Amending credit ratings
- Coordinating staff reviews
- Client liaisons
- Preparation of court documentation
- Filing
- Faxing
- Coordinating hospitality and events
- Responsible for transcribing minutes
- Preparation of correspondence
- Achieved 100% in the NSW litigation exam
- Achieved 100% result company research using Lawpoint
- Successful and accurate reporting.
Receptionist
W5 Integrated
- Diary and travel management
- PowerPoint design
- Function management
- Microsoft Excel
- HR/recruitment
- Answering phones
- Amending credit ratings
- Coordinating staff reviews
- Client liaisons
- Preparation of court documentation
- Filing
- Faxing
- Coordinating hospitality and events
- Responsible for transcribing minutes
- Preparation of correspondence
- Great customer service skills and professional phone manner.
Advertising & Marketing Coordinator
Cooke Collins Advertising
- Assisting the Media Manager
- Client interaction
- Well-developed communication skills
- Resolving account queries
- Answering phones
- Daily use of Microsoft Excel and Word
- Accounts
- Television bookings
- Press bookings
- Marketing strategies
- Writing business letters
- Proofreading
- Banking
- Filing
- Maintaining an organized neat desk
- Preparation of tea and coffee when required
- Educated about different marketing strategies
- Communication over the phone - sales
- Excellent and professional phone manner
- Achieved the highest strike rate in sales - receiving a certificate.
Receptionist
Simons Marketing
- Assisting the Media Manager
- Client interaction
- Well-developed communication skills
- Resolving account queries
- Answering phones
- Daily use of Microsoft Excel and Word
- Accounts
- Television bookings
- Press bookings
- Marketing strategies
- Writing business letters
- Proofreading
- Banking
- Filing
- Maintaining an organized neat desk
- Preparation of tea and coffee when required
- Educated about different marketing strategies
- Communication over the phone - sales
- Excellent and professional phone manner
- Achieved the highest strike rate in sales - receiving a certificate.
Office Manager and EA
Children’s Books by Aaron White
10.2017 - 03.2023
- Creating advertising campaigns on social media and all aspects of multimedia
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Implemented new software tools for streamlined project management, increasing efficiency in task completion across teams.
- Report writing and typing correspondence
- Coordinating meetings and interviews with local media outlets for both newspaper and radio and podcasts
- Researching information for estimates
- Processing invoices
- Maintaining book orders, posting out books
- Ordering stock for clients
- Creating flyers and banners for author appearances
- Quotes for clients
- Meeting preparation
- Coordination of school visits, meetings, and presentations
- Organising promotional gear such as hats, shirts, flyers, mugs.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
Media and Marketing Account Manager
Q limited
07.2007
- Executive Assistant to the CEO
- Facilitates interaction between a client's brand and its target audiences via email, list marketing, mobile devices, permission marketing, search engine marketing, and websites
- Assisted in managing client campaigns and marketing strategies
- Built creative for client campaigns
- Coordinated the smooth running of client campaigns
- Influence and negotiate quotes and prices
- Managed and successfully completed CPA, CPC, and other campaigns
- Diary management for the CEO
- Proactively managing the office
- Extensive travel management and organizing accommodation for the CEO
- Event management
- Management of direct marketing clients/account management
- Assist in the organization of campaigns and artwork
- Communication and liaison with internal and external managers and directors
- Internal/external presentations and negotiations
- Extensive business letter writing and email correspondence
- Managing the CEO's email account
- Responsible for transcribing minutes
- Extensive use of Word, Excel, and PowerPoint
- Successfully achieved and organized numerous events and functions
- Worked with the Marketing Director to construct national marketing plans.
Executive Assistant
Department of State Development
03.2011 - 01.2015
- Recording project documentation
- Assisting with tender preparations
- Supporting both executive directors
- Report writing and typing correspondence
- Assisting the document control
- Researching information for estimates
- Processing invoices
- Maintaining registers for change orders
- Extensive travel arrangements both international and domestic including flights/accommodation/car hire
- Meeting preparation
- Human resources administration support, document filing and retrieval for the team.
Administrator/PA/Office Manager
Weatherford Pty Ltd
01.2010 - 03.2011
- Recording project documentation
- Assisting with tender preparations
- Supporting the commercial manager
- Report writing and typing correspondence
- Aiding the document control
- Researching information for estimates
- Processing invoices
- Maintaining registers for change orders
- Quotes for clients
- Extensive travel arrangements both international and domestic including flights/accommodation/car hire
- Meeting preparation
- Human resources administration support, document filing and retrieval for the team.
Team Administrator
BHP
01.2010 - 01.2011
- Daily office duties including roster management, setting up new starters, arranging visitor passes, booking meeting rooms and conference centers, booking staff medicals, extensive travel management, event management, communication and liaison with internal and external managers and directors, internal/external presentations, extensive business letter writing and email correspondence, management of manager's email account.
Education
Skills
- Database Entry
- Business Writing
- Call Screening
- Project Coordination
- Report Writing
- Travel Coordination
health
Excellent
personal information
Gender: Female
hobbies and interests
- Personal Development
- Performing Arts and Culture
- Public Speaking
- Business
- Learning
- Reading
- Writing
My resume reflects the last ten years of my work history..
I have been working in the world of administration and office support for over 15year. For the sake of time and double up, I have decided to focus on the latest 10 years. Before that my roles are very similar.
Thank you for your time and attention.
Much appreciated,
Francesca
Timeline
Project Officer / RGL - Part of 6month Contract
Department Of Racing Game And Liquor
11.2023 - 01.2024
Executive Assistant - 6-month Contract.
Department of Local Government Racing, Gaming and Liquor Regulation
07.2023 - 01.2024
Office Manager and EA
Children’s Books by Aaron White
10.2017 - 03.2023
Executive Assistant
Department of State Development
03.2011 - 01.2015
Assistant Finance Officer
BHP - Billiton 12-month Contract Role
02.2010 - 02.2011
Administrator/PA/Office Manager
Weatherford Pty Ltd
01.2010 - 03.2011
Team Administrator
BHP
01.2010 - 01.2011
Media and Marketing Account Manager
Q limited
07.2007
Personal Assistant
Public Transport Authority (PTA)
Administrator/PA/Office Manager
ACMS
Receptionist
W5 Integrated
Advertising & Marketing Coordinator
Cooke Collins Advertising
Receptionist
Simons Marketing
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