Gauriben Patel
Overview
23
23
years of professional experience
Work History
Business Analyst
SAP
02.2024
- Works closely with the stakeholders to elicit, analyse, communicate, validate and manage requirements for changes to systems, business processes and data
- Using Gantt charts, and Microsoft tools with the MS Project, Excel, and Visio
- Expertise in Linux and Windows operating systems
- Complete project work stream deliverables including quality control off for area of Collate invoices, purchase orders and approval documentation of supplier accounts and process payments
- Take responsibility for supplier’s accounts responding to enquiries & resolving issues with suppliers and internal stakeholders and external stockholders
- Generate month end and year end reporting requirements to corroborate payables ledger balances
- Accountability for supplier’s accounts responding to enquiries & resolving issues with suppliers and internal stakeholders
- Analyse and document business/functional processes and requirements using standard analysis methodologies and tools
- Provide key inputs in identifying project delivery issues and risks, assist with mitigation strategies, and escalate where necessary
- Work closely with stakeholders and change management to identify impacts to business processes as a result of system or application changes ERP system
- Evaluate effectiveness of solution delivery tools, processes and methodologies, and make recommendations for continuous improvement
- Converts business needs into functional designs using knowledge of system capabilities, rules, and architecture
- Analyse and document business/functional processes and requirements using standard analysis methodologies and tools
- Provide key inputs in identifying project delivery issues and risks, assist with mitigation strategies, and escalate where necessary
- Work closely with stakeholders and change management to identify impacts to business processes as a result of system or application changes
- Estimate effectiveness of solution tools, processes and methodologies, and make recommendations for continuous improvement
- Commence any other tasks assigned by your manager that you have the capability to perform safely in line with relevant internal Bank policies and external regulatory requirements
- Cooperated with stakeholders to define project objectives and criteria
- Applied data visualization techniques to present and explain complex data sets using POWER BI on requirement
- Influence with workshops and stakeholder meetings to gather requirements
- Writing User stories and acceptance criteria for the development team to start executing
- Analyse and documenting as-is and to-be business processes and devising strategies and implementing process improvements
- Provision with managing sprints and conducting sprint ceremonies like daily stand ups, sprint planning with development team, showcases, retros
- Assisting the Product Manager in prioritising and grooming the Backlog
- Active with the testers to review test scenarios, regression testing and ensure the solution is accurate and free of bugs and issues
- Preparing release notes and UAT test scenarios for every sprint and assisting the business users
- Contribution with carrying out in-depth evaluation and verification of the system capabilities
- Creating and developing functional system requirements
- Participate in the life cycle of system development
- Modelling business processes and identifying opportunities for process improvements & supporting business transition
- Analyse data to uncover risks, opportunities, and trends that may influence project outcomes
- Work flexibly across multiple projects, supporting the PMO team, and adapting to business needs
- Contribute your skills and knowledge to solution development using agile and traditional methodologies
- Conducted interviews with key business users to collect information on business processes and user requirements
- Supported the configuration modules based on business requirements, under the guidance of senior analysts., Transfield is a global provider of infrastructure and engineering services which has various fields like transport, energy, operations, property maintenance and construction services to the resources, energy, industrial, infrastructure, property, government transport, defence and various government departments
- Transfield has different branches in 20 industries and 11 countries
- Responsibilities:
- Full Function of Accounts Payable with the experience of outsource project to Infosys
- Manage tasks in accordance with corporate credit card for Accrual month end reporting
- Assist the Project Manager in the agreement and finalisation of such issues with the Subcontractors
- Review and assess all Subcontractor payment claims and issue the required payment schedules in accordance with the relevant security of payment act provisions
- Assist the project team process all Supplier/ Sub-Contractor payments, in accordance with strict contractual timeframes
- Function/ Corporate
- Build and maintain communication and collaborative partnerships with internal business partners
- Development claim assist, outside variations, planning of subcontractor correspondences
- Organize and administer the accurate and timely processing & validation of all supplier invoices in the AP
- Coordinate and administer the processing of all card transaction service functions Purchase Cards, Corporate Cards, Amex Card
- Revising, exchanging, and confirming subcontracts claims
- Preparing subcontract set's spaces, procurement and preparation
- Maintain petty cash and Purchase order related all issues
- Deliver solutions and assistance when required to ensure financial Manager
- Compile and approve payment runs and remittance delivery
- Following Internal and External Company Policies and Procedure for Payable Process
- Ensuring Appropriate Sign Offs and Approval from Relevant Projects or Various Dept
- Managers
- Planning Project Admin and prioritizing work in high volume Business Environment
- Resolving parked and blocked invoices by using SAP system by days and payment method
- Monitoring Receipting & allocation, purchasing stocks; payment of invoices, cab-charge, credit
- Resolving disputes related invoices, payments and all payable process
- Perform allocated purchasing, corporate card, and group travel and payment functions.
Project Analyst
SAP- Hena4
10.2024 - Current
- NSW Land & Housing Construction
- LAHC, Conduct detailed requirement gathering sessions with stakeholders to understand business needs, functional requirements, and pain points
- Review and assess insurance repair scopes and associated costings
- To prepare detailed financial reports and analysis for management review
- Undertaking additional tasks as necessary by management
- Maintain accurate, compliant records of contract documents, including change orders and financial reports
- Assist with the preparation, review and administration of cost reports, Progress claims reports, project programs, procurement, purchase orders and subcontracts
- Communicate with project team, clients, and subcontractors to ensure timely and accurate contract documentation
- Assist in the tendering process, including reviewing and analysing subcontractor quotes
- Review and analyse contract terms and conditions to ensure compliance with legal and contractual requirements
- Collaborate with project managers to ensure that contracts are executed in a timely and efficient manner
- Identify and resolve any issues or disputes related to contract compliance
- Maintain accurate project documentation, contracts, and correspondence
- Liaise with clients, subcontractors, and suppliers to ensure smooth contract execution
- Manage the contract administration process, including preparation, negotiation, execution, and monitoring
- Develop and maintain strong relationships with vendors, clients, and internal stakeholders
- Ensure that all contract-related documents and records are accurate and up-to-date
- Develop and implement processes and procedures to improve contract administration efficiency and effectiveness
- Ensure compliance with regulatory requirements and company policies and procedures
- Monitor contract performance, manage variations, and track project costs
- Provide support to the project management team to ensure projects are delivered on time and within budget
- Identify business scenarios for integration testing and business testing support
- Provide Functional Specifications to technical team for any custom developments
- Provide guidance on test plan on how to test SAP functionality for the required Business processes and ensure that all scenarios are covered
- Conduct unit tests based on customer defined scenarios
- Coordinate with other module SAP Consultants for Integration requirements
- Identify the cutover tasks for the objects assigned
- Participate in dress rehearsal sessions for the project cutover
- Manage procurement data migration, cleansing and related activities
- Engage with the BAU team for change deployment and transition support
- Build and maintain strong relationships with clients, subcontractors, suppliers, and consultants
- Manage progress claims and liaise with clients regarding the Head Contract
- Ability to develop relationships with project personnel and external stakeholders to achieve and maintain a collaborative working environment
- Ability to ensure accuracy and authenticity of records and contract documents
- Effective time management and prioritisation skills to ensure all work is completed in the required timeframe
- Highly developed skills in the control of project financials and construction procurement
- Strong Pre-Construction experience including lead generation, cultivation, tendering, tender interviewing
- Manage the shared drive to ensure all relevant electronic files are consistently stored and uploaded to the relevant systems
- Experience administering head contracts and resolving contractual matters with clients
- Ideally looking for someone from a commercial construction background
- In depth understanding of corporate values, policies and procedures
- Possess excellent commercial awareness with strong relationship building, influencing and negotiating skills
- Prepare cost forecasts, monitor financial performance, and generate cash flow statements
- Contribute to financial reporting for the Executive Management Team
- Ensure site supervisory staff are fully aware of the project scope and tender package inclusions
- Liaise with project managers, site teams, and stakeholders to support project timelines
- Preparation of subcontractor packages, scopes, lettings, procurement schedules
- GET2KNOW (NDIS Non-Profit Health & Disability Org.)
Finance Project specialist
Sedgwick Australia
11.2022 - 12.2022
- SAP & Concur
- Gather, analyse, and document business requirements for payments and lending solutions
- Meeting with user groups to gather and analyse end user requirements including validating, documenting business requirements
- Entering all creditor invoices for payment, including staff expenses (around 120 invoices/expenses per week)
- Reconciliation of monthly creditor statements for all external stakeholders
- Reconciliation and posting of monthly AMAZ, City credit card statements
- Prepare and reconcile weekly payment runs; domestic/international (multi-currency)
- Correspond with creditors and staff and respond to any Payables inquiries
- Posting of bank statements, A/cs payable transactions to General Ledger
- Monthly reconciliation of Distributors statements liaising with UBD and overseas distributors
- Analysis and posting of Telstra, Cab charge, and Uber bills
- Prepare and reconcile Royalty payments; both domestic and international
- Responsible for accounts payable functions such as monthly reconciliation of A/P accounts
- Work closely with development teams to ensure clear understanding of requirements and provide support during development
- Perform data analysis to identify insights and opportunities for product improvement
- Continuously identify and implement process improvements to enhance the AP function
- Evaluate, analyse and communicate business requirements on a continuing basis with a clear documentation of current state and future state (optimised) business processes
- Manage the full-cycle accounts payable process, including invoice receipt, coding, and payment processing
- Verify and reconcile supplier statements and address discrepancies promptly
- Ensure timely and accurate processing of payments to vendors and suppliers
- Maintain accurate and up-to-date AP records and documentation
- Collaborate with internal stakeholders to resolve AP-related queries and issues
- Implement and maintain AP policies and procedures to ensure compliance and efficiency
- Liaising with the pillar to ensure they have access to the right information from the customer and stakeholders at the right time, in order to assist the development of the solution and know that it will achieve the outcome
- Communicate effectively with cross-functional teams, including product management, engineering, marketing, and customer support
- Facilitate workshops and collaborate with stakeholders to understand their needs and translate them into process enhancements
- Working with the business process owners, lead the development, documentation and delivery of end-to-end process and ensure solutions are delivered that enable business value
- Provide support to the Program Manager, Project Managers, Change Managers and relevant Applications resources as development of Business Case, Project Schedule, Vendor Evaluation, Training activities, Operational Support, and progress updates, as required for each project
- Act as the bridge between stakeholders and technical solutions, ensuring synergy between innovation and practical application
- Recommend process improvements to enhance efficiency and user experience
- Sedgwick business Plan, support and deliver business internal external stack holders
- Analysing workflow to create process maps and isolate areas of potential improvements and that the business requirements are understood, met and implemented in an effective yet simplified manner
- Produce project documentation - business requirements, test and training documentation
- Identifying opportunities for process improvements and Implementing testing of solutions
- Deliver GL facilities including financial mapping and system support
- Deliver user support, tutoring and training for accounting users of the ERP system
- Determine differences between Purchase Order and Invoices
- Updating all discrepancies resolve and making sure all city bank, AMEX, and Taxis all payments made on timely manner
- Process and checking and post employee expense reports for payment
- Sedgwick business Finance Partner to provide financial and cost benefits analysis for the Sedgwick business Shared Services programs and projects
- Evaluate financial systems and databases to generate reports that provide accurate advice
- Deliver finance functional support to users on financial segments
- Contact insured and utility/other vendors to resolve missed payments, overpayments along with unreturned equipment
- Design new process with the Chief Finance Manager to translate and present procedures with the updated process improvements
- End to end maintaining monthly corporate credit cards statement with financial management system
- Internal & External communicating with the Finance managers to prepare and plan the monthly forecasts and prepare month end reporting
- Monthly Reconcile supplier and Subcontractor accounts
- Constantly classify areas for progress and developing new processes of reporting and reporting control processes across the team
- Analyse and resolve day to day accounting and system issues (including accounts receivable and payable systems)
- Performance and business reports to meet the needs of the Shared Services with Executive Manager and the Leadership team
- Creating with the Sedgwick Finance Assistant to maintain the Executive's budget reporting processes on timely manner
- Managing Inbox inquires and resolving & responding in timely manner
- Research and resolve collection issues with unpaid vendors
- Administer the significances of the team to ensure monthly accomplishment of KPI reporting
- Analysis and inform process documentation regarding the business
- Maintain vendor and customer information in the financial management system and exceeding of customer service levels SLA
- Provide a high level of information about products, systems and procedures that relate to accounting and finance processes and encourage for improvements
- Assist all employees with overnight shipments as necessary
- Provide general office administrative support as necessary
- Sedgwick business developing functional specifications that design and document desired outcome of system enhancement/development and objectives are clear, work is clearly scoped, and requirements are clearly understood
- Review, uplift or create business processes or procedures in AGILE
- Collecting business requirements to support the development of the Sedgewick business
- Strong collaboration and with business and IT teams
- Working with IT to ensure that business requirements are implemented;
- Lead and participate in system business acceptance testing
- Producing technical specifications to communicate user requirements in technical terms to analyst programmers/project team
- Design new process with the Chief Manager to translate and present procedures with the updated process improvements mapping
- Constantly classify areas for progress and developing new processes of reporting and reporting control processes across the team.
Finance Account, ORACLE, Customer Service
NRMA Insurance Australia
11.2021 - 09.2022
- Analysis the Division’s business objectives, services, processes, and needs to identify and document changes for new business solutions
- Determining all account payable issues with NRMA operating legal policies and procedures
- Acquiring requirements from stakeholders to gather, document, and analyse requirements to define the core components of each stage of the project through, workshops, surveys, and observation
- Maintain detailed documentation of project progress, decisions, and outcomes to ensure transparency and continuity
- System creating and maintaining Travel and Expense with credit card management profiles in system
- Performance and business reports to meet the needs of the Shared Services with Executive Manager and the Leadership team
- Design new process with the Chief Finance Manager to translate and present procedures with the updated process improvements
- Organising and handling Corporate Credit Card End to end process
- Researching and resolving outstanding rejected payments request from suppliers and service provider
- Performing Audit and Compliance checks of expense reports of GST and tax legislation
- Establishing with the NRMA Finance Assistant to maintain the Executive's budget reporting processes on timely manner
- Operational &, Management
- Participation within NRMA business team to improve decision making and upgrading new policies and procedures to improve targets within team
- To be a contact point for number of internal and external parties with respect to management of the ongoing relationships and the associated daily operational activities
- To pro-actively build working relationships with the business operational cost centre managers and the Business Planning and Analysis Team to meet the operational needs of the business from a processing perspective
- Providing effective business improvement process to the business
- Confirming knowledge of and compliance with NRMA legislative, financial, and administrative frameworks
- Providing complex and all complaints resolution in payable
- Providing an awareness of government decision-making processes, Agency guidelines and regulations
- Determining all payments related issues with NRMA business
- Timely delivery of accurate reporting or to assist Management in decision making with all payment related issues
- Pro-active support of the Shared Services Manager with respect to driving change through current processing procedures in line with appropriately communicated goals and strategies
- Professional servicing of client needs, both internal and external to the NRMA Group of companies
Treasurer
Masterpiece & SAP
02.2016 - 09.2021
- We are responsible for collecting revenues, administering grants and recovering debts on behalf of the people of NSW
- Our revenue represents over 35% of NSW finances, which helps fund essential community services, such as health care, education, public transport, infrastructure, and policing
- S Directions:
- Expand processes and strategies concerning the governing tactic to improved analyses;
- Planning project admin and prioritizing work in high volume business environment to meet conflicting and critical deadlines followed by project Manager
- Assist with the finance and payroll month end reporting
- High exposure to head contract work and scopes, selection together contracts
- Assist in the administration of the company corporate cards and staff reimbursements and petty cash
- Liaising with clients, subcontractors, and site supervisors on all aspects of the project
- Achieve particular aspects of projects and implementations, including developing and monitoring project plans, coordinating resources, and monitoring budgets to ensure successful project milestones are met
- Administration variations for projects and liaising with clients for approval
- Linking with clients, subcontractors, and site supervisors on all phases of the project
- Maintain bank accounts and all other public monies and investments with institutions and organizations permitted under the Government Sector Finance
- Authorizing under approved delegations to operate the NSW Revenue bank accounts, transfer funds or sign cheque
- Maintaining subcontractors and customers queries
- Maintain appropriate controls over access of NSW Renew Electronic banking and financial
- Efficiently operate with project finance teams to identify process for the team
- Transaction facilities (including electronic terminals for eft, credit or debit card transaction) and cheque books too, ensure only persons authorized to under approved delegations
- Retain and monitor up invoices for Electronic Funds Transfer banking & Vendors details
- Managing Payable, Receivable, travel expenses, cab charge, credit cards and claim vouchers, GL, and additional bank account
- Ensure that payments and Fines by clients are authorized by persons approved to do so under delegations
- Maintain appropriate records of all payments, receipts and banking transactions
- The State Records Act in a form that enables internal and external audit ensure that a monthly reconciliation of each bank account to the general ledger
- Maintain a Capital Works Fund Entity that records all income, expenses and capital payments
- Assist cost forecasting financial cash flow forecasting for subcontractors
- Financial reports of NSW Revenue of any payment that falls within the definition of capital payment and month end reporting
- NSW Revenue General Fund and entered into the NSW Revenue Assets Register
- Ensure that capitalization and expensing of capital payments in the accounts of the complies with the Accounting Manual for Public Health organizations
- Accounting Standards, including property, Plant and Equipment are recorded monthly
- Ensure that balances of Works in Progress are reconciled monthly and all completed projects
- Added to the Asset Register no later than one month after the date the assets are placed.
Finance Accounts
STATE REVENUE
06.2015 - 02.2016
Contracts Administrator
TRANSFIELD SERVICES
02.2013 - 03.2015
- Shared Service
- Completed Outsourcing Project - INFOSYS
Finance Project
NSW HEALTH INFRASTRUCTURE, ORACLE
06.2010 - 09.2011
- The Health Infrastructure team consists of staff from a broad range of backgrounds including architecture, engineering, building, planning, construction, quantity surveying, communications, and financial reporting
- Health Infrastructure is committed to timely and cost effectiveness a fast paced, continually evolving environment
- Health Infrastructure seeks to work in a collaborative manner and brings the benefit of corporate knowledge and professional advice and guidance in its area of expertise
- Creating a framework for communication and consultation is an essential element in all Health Infrastructure projects
- Health Infrastructure understands the best outcomes are realized through a clear shared understanding of the projects vision and objectives
- Responsibilities:
- Responsibility for the processing of invoices related to capital works project
- This includes ensuring invoices are paid in a timely manner, with appropriate approvals and recorded in appropriate projects and accounts
- Raising Purchase orders
- Processing and reconciling POs to invoices, coding invoices
- Reconciling general ledger accounts and assisting with month end processes
- Reconciling bank and supplier statements
- Paying overseas supplier invoices
- Assist with the payroll department for the month end reporting
- Matching Invoices for Purchase Orders with all details (Amount, Quantity, and Dept.) by using Scanning software
- Prepare and process electronic transfers and payments
- Research and resolve invoice discrepancies from internal and external customers
- Managing customer relationships
- Updating and maintaining the system and spreadsheets daily
- Resolving supplier/Vendors Queries
- Demonstrated experience in working in high volume workload to deliver quality outcomes within tight deadlines and an ability to exercise initiative and judgment
- Respond to invoice regarding enquiries
- Respond to enquiries regarding project costs from project directors
- Involved in all aspects of the accounts and finance admin function including checking data entry done by account payable and receivable department
- Monthly Bank Reconciliation of Creditor statements- Sub contractor
- Reconciled GL accounts and various bank Business Card accounts
- Processed invoices, employee expense reports, and check requests
- Provide solution for Internal – External members
- Create purchase order requisition
- Prepare journal entries.
Account Payable Officer
LEND LEASE GROUP, ASX, ORACLE System
01.2010 - 06.2010
- Lend Lease is one of the world’s leading fully integrated property and infrastructure solutions
- Providers, with strong development, investment management, project and construction management and asset and property management capabilities in property, financing, development and investment
- Lend Lease Group also primarily operate in Australia, Asia, America, and Europe (Incorporating the Middle East) and have built up a long and successful track record, creating many
- Iconic and admired precincts, spaces buildings
- Responsibilities:
- Performing Full Function Receivable- Payable from beginning to end process
- Reconciled GL accounts and various bank Business Card accounts
- Processed invoices, employee expense reports, and check requests
- Assistance with the auditing program and forecasting, planning and monthly reporting
- End of month preparations including P&L's and Balance Sheets
- Payments & Recoating international invoices in USA, Japan, Euro, China, Singapore, Canada, and UK
- Processing Payable & Receivable allocations payment –Collections calls
- Processing of ATO, superannuation and other payroll related payments as instructed by the payroll manager and/or accountant
- Preparation of monthly management information for monitoring and actual versus budgeted expenditure
- Preparation of monthly financial statement and reporting
- Debtors and creditors aging analysis
- Balance sheet movement analysis
- Preparation of monthly reconciliations and supporting schedules
- Preparation of statutory & taxation reporting packs including monthly business activity statement
- Coding of invoices and in particular ensuring tax treatment
- Assistance and preparation of month/quarterly tax returns
- Maintenance of project finance ledgers on a quarterly basis in consultation with Project Finance Managers
- Operational/General Ledger: Primary contact for Lend Lease Shared Services
- Raise AR invoices and credit control when required
- Review of General Ledger for completeness and accuracy Per month-end close of
- Monthly reconciliation of Project Ledger to the General Ledger Run Oracle GL reports as required
- Assist financial accountants with preparation of Statutory Accounts
- Assist Finance team with year-end reporting
- Project Finance Managers - provide relevant assistance as required
- Management and Financial accountants work closely with the team to ensure accurate with the timely reporting
- External & Internal Suppliers establish relationships with suppliers as required ensuring best serve.
Finance Corporate officer
ICICI BANK
06.2002 - 09.2007
- Sourcing and on-boarding DSA channels, Connectors etc and thereby increasing penetration in the area allocated
- Maintaining positive business relationships with Channel Partners and Bank back- office teams
- Training and supporting channel partners on a regular basis to ensure max
- Productivity
- Conduct activities across Corporate, Malls, Railway stations to generate leads for company products and services
- Maintain knowledge of Different Bank Policies and market practices on Various Credit Cards Loans Source, help and guide customers to enable them to select product most suitable for them basis the profile and Bank/ Lender policies
- Ensure timely completion of applications and relevant documents sourced, by promptly coordinating with channel partners and customers
- Achieve targets assigned as per the work profile and geography
- Promote and Sell / Cross Sell products/ services using in depth product knowledge
- Expedite the resolution to the problems or complaints to maximize customer / channel partner satisfaction
- Coordinate with Bank and In-House teams to accelerate the work process
- To old and new customers with various product offers and pitch the benefits
- Maintain timely Update of the records as per the task assigned.
Education
Master of Finance Accounting -
CQU University
Adv. Diploma in Information Technology -
H.K. College
ADVANCED DIPLOMA - BUSINESS ANALYSIS
TAFE
Adv. Diploma - Business Analyst AGILE Certification JIRA, SCRUM System Projects
ACTE
Skills
- ORACLE
- SAP
- JD Edwards
- Barware Scanning Software
- EVIM Scanning Software
- MS Word
- MS Excel
- PowerPoint
- PRONTO
- Masterpiece
- Dynamics Office 365
- SharePoint
- SQL
- JIRA
- AGILE
- SCRUM
- MS OFFICE
Personal Information
Visa Status: Australian Citizen
Timeline
Project Analyst
SAP- Hena4
10.2024 - Current
Business Analyst
SAP
02.2024
Finance Project specialist
Sedgwick Australia
11.2022 - 12.2022
Finance Account, ORACLE, Customer Service
NRMA Insurance Australia
11.2021 - 09.2022
Treasurer
Masterpiece & SAP
02.2016 - 09.2021
Finance Accounts
STATE REVENUE
06.2015 - 02.2016
Contracts Administrator
TRANSFIELD SERVICES
02.2013 - 03.2015
Finance Project
NSW HEALTH INFRASTRUCTURE, ORACLE
06.2010 - 09.2011
Account Payable Officer
LEND LEASE GROUP, ASX, ORACLE System
01.2010 - 06.2010
Finance Corporate officer
ICICI BANK
06.2002 - 09.2007
Adv. Diploma in Information Technology -
H.K. College
ADVANCED DIPLOMA - BUSINESS ANALYSIS
TAFE
Adv. Diploma - Business Analyst AGILE Certification JIRA, SCRUM System Projects
ACTE
Master of Finance Accounting -
CQU University
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