Gautam Joshii
Parramatta,Australia
Overview
28
28
years of professional experience
Work History
Procurement Role
The NSW Department of Premier and Cabinet (DPC), NSW Government
03.2023 - 07.2024
- Work closely with NSW Procurement, Dept
- Of Premier and Cabinet and NSW Treasury to ensure understanding of current legislation that impacts the procurement process and development of the same into effective internal policies and procedures that deliver sustainable value for money procurement outcomes
- Develops and maintains the GIPA notification process
- Manages the eTendering process, including uploading of tenders and DPC contract register
- Provides procurement advice to internal clients in regard to policy, procedures and process
- Develops and maintains a web-based information service to internal clients.
Contract Management
The NSW Department of Premier and Cabinet (DPC), NSW Government
03.2023 - 07.2024
- Preparation of briefing note to the Secretary, Contracts and letter of Variation of contracts in accordance with predetermined processes
- Uses procurement systems to maintain accurate contract records including contractor, insurance and payment details
- Monitors contract performance and reports findings to the relevant authority
- Validates invoices and ensures that payment schedules are met
- Develops and maintains working relationships with suppliers and customers at an operational level
- Advises suppliers and customers on routine contract management issues in line with the terms and conditions of contract and relevant policies
- Assists in contract review with ICT and legal team of The Cabinet Office and exercises the appropriate extension, expiry or transition option
- Complies with and applies government and agency disposal procedures.
Finance Role
The NSW Department of Premier and Cabinet (DPC), NSW Government
03.2023 - 07.2024
- Prepare, verify, and/or process accounts payable invoices, purchase requisitions and orders, expenditures, corporate cards, and accounting accordance with government and departmental financial policies, procedures, and relevant legislation
- Creation and maintenance of the creditor master files within the Financial Management Information System (SAP)
- Support Managers and Directors to manage Inquiries budget and financial information, undertake forecasting, monitor and report expenditure against Inquiries budgets in order to identify and correct any variances in budget and achieve maximum benefits and results from resources available
- Provide a range of financial services, including management accounting and reporting, end of month processing and resolution of transactional and account reconciliation issues
- Coordinate and provide a range of accounting services, including accounts receivable and accounts payable functions, to ensure that legislated accounting, taxation and audit standards are maintained
- Maintain registers, databases and other records, as required, to comply with tax regulations in relation to Goods and Services Tax (GST) and Fringe FBT for the inquiries.
Accounts Payable and Reconciliation
Fire And Rescue NSW- NSW Government
11.2022 - 02.2023
- Process accounts payable invoices and payments, ensuring compliance with public sector accounting standards, policies, procedures and relevant statutory requirements
- Maintain and update accounts payable systems and provide advice and information to vendors, suppliers, clients and staff on relevant accounting processes
- Management and processing of electronic consolidated invoices, files and data
- Undertake reconciliation processes associated with accounts payable, expenses including Cab charge and other related corporate transactions
- Undertake follow up action on overdue client and customer invoices to ensure payment
- Reconciliation of vendor accounts and follow up with different fire and rescue stations and the vendor.
Accounts Receivable
Fire And Rescue NSW- NSW Government
11.2022 - 02.2023
- Creation and amendment of customer’s data in SAP
- Allocate incoming payments and follow ups
- Systems Reconciliation
- Maintain the work’s unit databases, electronic records management and document tracking systems including receipt, registering, updating and movement of invoices/receipts, and matching with SAP database.
Accounts Payable
Destination NSW- NSW Government
06.2022 - 09.2022
- End to end Accounts payables/Receivable - Creation/addition/amend of purchase orders, Creation of good receipts, validation of invoice, processing, payment run, reconciliation as per contracts/events and milestones
- 3 ways validation of invoices and accurately processing accounts payable transaction into SAP and SAP Global connect
- Direct interaction with Legal and operation team Destination NSW and wider NSW Government policy and procedures for AP and AR related queries
- SAP database administrative for vendors and customers
- Deep understanding of the flow through of information from different interfaces into SAP
- Monitor and resolve all overdue Supplier and Debtor accounts to ensure payment within timeframe and preparation payment proposal for weekly payment run
- Providing support at Destination NSW functions and events (Vivid Sydney 2022) in an official capacity
- Reconciliation of supplier’s/customers’ accounts, POs and follow-ups for customers payment
- Contribute to the administration of the Event Development and Vivid Sydney budgets in collaboration with the Business Operations team, including contributing to monthly reporting.
Accounts Receivable
Destination NSW- NSW Government
06.2022 - 09.2022
- Various AR functions include raising customers invoice against sponsor agreements, Ticketing sales and beverages, raising credit notes, statements to debt recovery
- Maintain the contract register for various contracts for different customers.
Accounts Payable
NSW Government -Office of Sport
12.2021 - 04.2022
- 3 ways validation of invoices and accurately processing accounts payable transaction into SAP HANA on behalf of the office of sports, NSW Institute of Sport and Venues NSW
- Direct interaction with staff and suppliers for accounts payable-related activities such PO/GRN update, supplier master data (BP) creation, and updating into SAP
- Respond to and action client’s requests relating to accounts payable transactions in a timely manner
- Making payment proposal for weekly payment run
- As tech-savvy accounting professional assisting other employees on the use of system-SAP
- Direct point of contact with vendors and customers for AP and AR-related queries
- SAP database administrative for vendors and customers.
Accounts Receivable
NSW Government -Office of Sport
12.2021 - 04.2022
- Allocation and receipt of payment
- Collection call and follow up and month-end reporting.
Accountant
Takraf Australia Pty Ltd, TAKRAF
04.2021 - 10.2021
- Drove and coordinated accounts payable functions in an environment with a high volume and variety of tasks
- Matching/coding of suppliers invoice/Credit notes into SAP for fortnightly payment run
- Inbox management and integration of emails with Share point/creation/deletion of vendors database into SAP/vendor credit applications
- SAP system support Including training of other employees on the use of the system, implementation, and integration of Microsoft SharePoint with SAP
- Direct point of contact with vendors and staff for 12 off-site and 2 head offices for supplier queries/ staff expenses/cost allocation and PR and PO-related queries for the procurement department
- Regularly reviewed and reconciled Accounts Payable aging and outstanding checks
- Assisted Finance Team with month-end processing, including accruals and account reconciliations
- Assisted the Procurement manager with the creation of purchase requisition/GR/PO/addition and deletion of PO
- Assisted cost controller for allocation of cost /material groups/monthly reports.
Bookkeeper
International Water Centre Network Limited
01.2017 - 05.2021
- IWCAN invoicing (Receivable and Payable) and following up on any outstanding issue
- Reconciliation-IWCAN NAB business account/PayPal and credit card account
- Develop financial summaries for board meetings
- Provide IWCAN with recommendations to improve accounting and financial practices (policies, systematic)
- Develop and implement a system to ease tracking and monitoring expenses
- Assist IWCAN in contract preparation with Australia Water Partnership (AWP)
- GST reconciliation and payment to ATO
- Preparation of IWCAN BAS report, Budget, Financial reports to members of Board
- Core member for preparation of Internal Audit report and Financials report including their audit to get the grant from stiftelsen The Stockholm Environment Institute, Stockholm, Sweden.
Executive Administrator
Obela Fresh Dips & Spreads -PepsiCo Group Company
02.2021 - 04.2021
- 3 ways of matching/coding of supplier’s invoice/Credit notes for Australia and New Zealand into SAP
- Lesioning with Purchasing and other departments for accounts payables-related activities
- Creation of Purchase orders into SAP System for Australia and New Zealand
- Credit application/ Creation of vendor and maintenance of the suppliers/Contractor database into SAP
- System administrators support for SAP and Concur expense management system Including training of other employees on the use of the system, recommendations for and implementation of system improvements, online reporting, and reconciliation and coding of expenses
- Fortnightly payment run (including foreign currencies payment) ensuring accounts are paid on time according to the negotiated creditor trading terms
- Actively involved in the month and year-end closing activities with auditors (KPMG).
Accounts Payable Officer
NRMA Motor Serve Limited- NRMA Motor serve is a group company of IAG Limited
12.2019 - 01.2021
- Matching, Coding, and Processing suppliers’ invoices and credits notes into Oracle Financials Cloud and Oracle Net Suite
- Update and maintain vendor database into Oracle Net Suite/ Workshop Database and other sub-ledger in a timely manner
- Prepare accounts payable reports, e.g., Oracle NetSuite/ Workshop Software (GR/IR reconciliation/reporting), overdue invoice approval, and updating store and management for improvement
- First point of contact with Debtors chasing payment of invoices, reconciliation or any updating related to suppliers
- Perform reconciliations including supplier statement reconciliations, credit card reconciliations Reconciliation of stock (Store workshop software with Oracle NetSuite)
- Support the month-end process by providing supporting documentation for month end journals
- Review invoice aging, resolve outstanding approvals with business, escalate ongoing issues to Senior Manager and work together to resolve with the business
- Completion of Credit Account applications with different suppliers
- Identify improvements to the accounts payable process and automation of daily workflow which reduced the high number of manual hours.
Accounts Receivable Officer
NRMA Motor Serve Limited- NRMA Motor serve is a group company of IAG Limited
12.2019 - 01.2021
- Chasing customers for overpayment /Refund and other due payments to improve cash flow
- Allocation and receipt of payment
- Collection call and follow-up and month-end reporting.
Payroll Officer/ UTS Payable Officer
University of Technology Sydney (UTS)
07.2019 - 09.2019
- Ensure all pay variations are calculated and processed accurately and in a timely manner for a specified group of clients
- Ensure timely and accurate processing of casual academic contracts for a fortnightly pay run
- Undertake and advise on all salary-related actions in regard to payment of casual academics, exam supervisors and co-operating teachers
- Maintain the records of payroll by filing all source documents into Trim Software
- Matching, Coding, and Processing suppliers’ invoices and credits notes into Oracle Financial Cloud
- Supplier’s reconciliations and attend to inquiries from suppliers for payment, reconciliation, and any updating in supplier’s master data into Oracle Financials
- Updating supplier master data into Oracle financials cloud Software with more than 300 suppliers.
Accounts Payable Officer
Remondis Australia Pty Ltd
07.2019 - 07.2019
- Ensure timely and accurate validation of invoice data capture in the ELO (AP scanning software)
- Validation and processing suppliers’ invoices 150+ per day (ELO to Dynamics AX)
- Assisting the credit manager in updating customers’ details and uploading the service agreements on the wastaged software.
Data Validation Officer-Accounts Payable
Hitachi Construction Machinery Australia
04.2019 - 06.2019
- Ensure timely and accurate validation of invoice data capture in the AP automation software
- Review invoices for required data elements and communicate with vendors and branches when missing
- Manage batching workflows including resolving the failed uploads
- Process creditors invoices, reconciliation of creditors accounts, and attend to inquiries from creditors relative to payment of accounts.
Accounts Reconciliation and Payable Officer
ACFS Port Logistics Pty Ltd
02.2019 - 03.2019
- Reconciled more than 300 supplier’s statements with Oracle Financial Cloud
- Matching, Coding and Processing supplier’s invoices (100-150) Oracle Financial Cloud
- Assist with Month-end processing.
Accounts Officer
Main Industries Pty Ltd
04.2018 - 10.2018
- New vendor setups and managed the accurate and timely processing of up to 100 invoices per month for large, multi-site organizations
- Assessed and closed A/P sub-ledger monthly, validated content, and resolved all issues
- Bank Feeds, reconciliation of monthly Banks, Intercompany, cash factoring, Suppliers, Customers, expenses, purchase orders, credit notes, company loans, and any returns
- Analysis, establish and produce appropriate timely reports for the executive such as Profit and Loss, Cash Flow, Revenue status, and other required reports
- Responsible for recording and reporting on monthly and end-of-year financial transactions including annual returns for Tax, Super, Rego, Payroll tax, and reports requested by Auditor’s time to time
- Accountable for Asset Register including tracking, recording, and management of Plant and Equipment
- Maintain and effectively maintain for accounting purposes: the following software systems including Xero, Fleetmatics, Receipt bank, and Simpro and Work in compliance with the company IMS
- Works in collaboration with Company Auditor to produce regular reports and or transactions
- Ensure that positive relationships are established and maintained with clients, suppliers, etc
- Continuing to improve the payment process Develop tracking report to keep management informed of due and past-due vendor invoices by introducing Receipt bank
- Implemented and managed Receipt Bank which Reduced 1 FTE hours in processing time and 30 days in cycle time in one year through the implementation of process improvement projects that focused on eliminating non-value-add steps.
Freelancer
Quinlan Consulting Pty Limited
07.2016 - 06.2017
- Mentoring Program- MYOB, XERO, Simpro, and Australian Payroll, Super
- BAS and Payroll Taxes
- Processed Payroll for Top of the Class Professional Tuition, Bella Vista, NSW for 50+ staff into MYOB
- Updating and processing the invoices into SIMPRO software for Fusion Plumbing, Blacktown NSW, etc.
Financial Consultant
United Nations University-FLORES
03.2015 - 03.2015
- Involved in educational Research in investigating field data on water-related energy cost and assessing the financial burden on water utility (Bangalore Water Utility) to provide water services to Bangalore
- Attended the International Conference on Nexus in Dresden, Germany for my contribution.
Finance Manager
Jindal Saw USA LLC/JSW Steel
01.2008 - 01.2009
- Full cycle for Accounts Payable/Accounts Receivable and Payroll function to the general ledger
- Preparing fixed assets register, monthly management reports, audit reports, statutory reports, and their submission
- Preparing Year-End Financial (R2R) reports including their audits and submission to Government and Corporate offices.
Assistant Manager
HCL Technologies Limited
01.2006 - 01.2007
- Managing team of 15 Accounts Payable FTEs and processing 200 invoices per day, EOFY including audit (PwC)
- Compliance management, Value engineering, and process auditing and improvement
- Implementation and Auditing of IBMS system.
Team Leader
British Petroleum -Texas City Refinery
01.2004 - 01.2005
- Reconciliation of GL, Cost Centre, Inventories and Banks for British Petroleum, Texas City Refinery
- End of month/year reporting process including their audit (KPMG)
- Maintenance of fixed assets register, and depreciation run
- Responsible for client interaction (British Petroleum U.K
- And Accenture Houston), status tracking and reporting and handling customer reviews.
Finance Consultant
General Electric of USA (GE)
01.1997 - 01.2003
- Monthly, quarterly, and yearly submission of management reports including their audit (KPMG)
- Developed, implemented and managed the accounting operations and procedure for the accounts receivable and payable, end of month procedure for GE TIP/GE Modular space at Pennsylvania, USA and GE Avis Fleet, Brussels and their audit (KPMG) at USA and Brussels
- Finally process migration to India.
Education
Certification in Public Sector Contract Management - Public Sector Contract Management
University of Technology Sydney (UTS)
SydneyCertification in XERO and MYOB -
University of Sydney
Certified SAP-Financials -
SAP SE, Germany
01.2007
Bachelor of Accounting and Finance with Honours -
University of Delhi India
01.1990
Skills
- SAP Hana
- SAP R/3
- SAP-GUI
- SAP-Concur
- SAP-Business One
- Oracle Financial Cloud-12
- Oracle NetSuite
- Oracle E-Business Suits (HRMS Payroll)
- Pronto
- Microsoft Dynamics 365
- Microsoft Dynamics AX
- TRIM
- Objectives
- AP Scanning Software (KOFAX)
- ELAP
- ELO
- OCR/Dext (Receipt Bank)
- MS Team
- WebEx
- Zoom
- Microsoft Office 365
- Outlook
- OneDrive
- VLOOKUP
- XLOOKUP
- MS Ideas
- Pivot table
- MAC OS x
- Visual Basic Application (Macros)
- Google Drive
- Documents
- Dropbox
- Suite
- MS Visio
- PowerPoint
- Adobe
- National Police Check
Timeline
Procurement Role
The NSW Department of Premier and Cabinet (DPC), NSW Government
03.2023 - 07.2024
Contract Management
The NSW Department of Premier and Cabinet (DPC), NSW Government
03.2023 - 07.2024
Finance Role
The NSW Department of Premier and Cabinet (DPC), NSW Government
03.2023 - 07.2024
Accounts Payable and Reconciliation
Fire And Rescue NSW- NSW Government
11.2022 - 02.2023
Accounts Receivable
Fire And Rescue NSW- NSW Government
11.2022 - 02.2023
Accounts Payable
Destination NSW- NSW Government
06.2022 - 09.2022
Accounts Receivable
Destination NSW- NSW Government
06.2022 - 09.2022
Accounts Payable
NSW Government -Office of Sport
12.2021 - 04.2022
Accounts Receivable
NSW Government -Office of Sport
12.2021 - 04.2022
Accountant
Takraf Australia Pty Ltd, TAKRAF
04.2021 - 10.2021
Executive Administrator
Obela Fresh Dips & Spreads -PepsiCo Group Company
02.2021 - 04.2021
Accounts Payable Officer
NRMA Motor Serve Limited- NRMA Motor serve is a group company of IAG Limited
12.2019 - 01.2021
Accounts Receivable Officer
NRMA Motor Serve Limited- NRMA Motor serve is a group company of IAG Limited
12.2019 - 01.2021
Payroll Officer/ UTS Payable Officer
University of Technology Sydney (UTS)
07.2019 - 09.2019
Accounts Payable Officer
Remondis Australia Pty Ltd
07.2019 - 07.2019
Data Validation Officer-Accounts Payable
Hitachi Construction Machinery Australia
04.2019 - 06.2019
Accounts Reconciliation and Payable Officer
ACFS Port Logistics Pty Ltd
02.2019 - 03.2019
Accounts Officer
Main Industries Pty Ltd
04.2018 - 10.2018
Bookkeeper
International Water Centre Network Limited
01.2017 - 05.2021
Freelancer
Quinlan Consulting Pty Limited
07.2016 - 06.2017
Financial Consultant
United Nations University-FLORES
03.2015 - 03.2015
Finance Manager
Jindal Saw USA LLC/JSW Steel
01.2008 - 01.2009
Assistant Manager
HCL Technologies Limited
01.2006 - 01.2007
Team Leader
British Petroleum -Texas City Refinery
01.2004 - 01.2005
Finance Consultant
General Electric of USA (GE)
01.1997 - 01.2003
Certification in Public Sector Contract Management - Public Sector Contract Management
University of Technology Sydney (UTS)
Certification in XERO and MYOB -
University of Sydney
Certified SAP-Financials -
SAP SE, Germany
Bachelor of Accounting and Finance with Honours -
University of Delhi India
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