Georgia Weaver
Brunswick,Melbourne
Summary
Dynamic Recruitment Advisor at MacKillop Family Services, skilled in recruitment strategies and candidate assessment. Proven track record in enhancing compliance tracking and streamlining onboarding processes. Adept at fostering relationships with stakeholders, ensuring a seamless recruitment experience. Passionate about driving impactful hiring solutions in competitive markets.
Overview
14
14
years of professional experience
Work History
Recruitment Advisor (promotion)
MacKillop Family Services
07.2024 - Current
- Led end-to-end recruitment across varied sectors, with a portfolio encompassing Family Violence, Education, and regional and metropolitan placements (Bendigo and North Melbourne).
- Support Hiring Managers with end-to-end recruitment, which includes role scoping, job ad creation, and proactive candidate sourcing in competitive markets.
- Advise on candidate screening, support impactful interviews, and coordinate effectively with diverse stakeholders to create a seamless recruitment process.
- Coordinate with candidates to efficiently gather required documentation, ensuring compliance and timely progression through recruitment stages.
- Act as a brand ambassador by representing the organisation at recruitment events.
- Conduct candidate assessments through face-to-face interviews, virtual panels, and phone screenings.
HR Coordinator
MacKillop Family Services
07.2023 - 07.2024
- Generate a large volume of employment contracts for new employees in Victoria, NSW, ACT and WA working in a wide variety of generic and specialist roles which are covered under various industrial instruments.
- Create contract variations such as Higher Duties, Secondments and Change of Hours for the entire organisation.
- Monitor and track our main compliance register.
- Provide advice and information on HR processes, procedures, systems and compliance matters to internal and external stakeholders.
- Participate in HR administration related tasks including setting up and maintaining employee files.
- Undertake audit activities and prepare correspondence as required.
- Identify opportunities for improvement in Human Resource processes and procedures.
- Maintain and enhance the HR information system, Aurion. This involves updating placements, creating new position numbers and scheduling employment changes.
- Build and maintain positive relationships across the organisation to provide support to our stakeholders.
- Liaise with the recruitment team to meet training dates nationwide.
- Chase up missing documents from new employees before they start so that we can ensure a smooth onboarding.
- Assist payroll with any queries that they might have and issuing amended contracts where required.
Team Administrator for the HR Department
Barnardos
06.2022 - 06.2023
- Sending contracts to employees, such as adjustment to hours, contract extensions and requests for staff to complete higher duties.
- Logging all compensation claims and incident reports.
- Receiving medical certificates from staff and adding them to the system, as well as monitoring expiry dates.
- Chasing staff for Working With Children Checks (NSW) and updating the system with new license.
- Chasing staff for Working With Vulnerable People Checks (ACT) and updating the system with new license.
- Collating pay data for entire organisation for management reports.
- Monitoring the Worker’s Health and Safety inbox, as well as the HR inbox, as well as delegating important messages to various members of our team.
- Answering general HR queries.
- Creating HR change letters, employment contracts (such as temporary/fixed term/permanent/casual).
- Compiling position descriptions that align with Barnardos Enterprise Agreement and pay scales.
- Participating and leading audits from a HR perspective.
- Creating employee recognition certificates for employees across the organisation.
- Accurately updating confidential electronic and physical files.
- Volunteering on the Barnardos People & Culture Award Committee, where I and a select group of people are rolling out exciting new ways to reward hard working staff within our team, and eventually rolling it out to the wider company.
- Creating statements of service for employees.
Human Resources administrator
Maritime and Coastguard Agency
11.2021 - 03.2022
- Acting as the HR representative in interviews for a wide range of roles.
- Coordinating interviews with project managers and external resources.
- Liaising between departments to inform them of successful and unsuccessful candidates.
- Assisting with project planning and progress, including working to tight deadlines.
- Closing down old job positions within the company that no longer exist.
- Updating personnel records for current staff members through Sharepoint.
- Keeping spreadsheets up to date through Microsoft Excel.
- Analysing and researching new HR management software packages to provide a suitable replacement from the old one to senior managers.
- Managing the occupational health inbox for any enquiries.
- Calculating annual leave for employees in support of the payroll department.
Subcontractor administrator
Eastleigh College
06.2021 - 11.2021
- Creating live data reports to send out to multiple subcontracted partners.
- Enrolling, completing and withdrawing learners.
- Providing reports, preparing notes pages and typing notes for senior management.
- Archiving, filing and storing sensitive data.
- Preparing due diligence reports and educare reports.
- Monitoring and uploading employer liability insurance documents.
- Assisting with preparation of documents for audits.
Tattoo Apprentice
07.2020 - 06.2021
- Operating on the front desk and making sure that clients have completed all the necessary forms.
- Liaising between clients and tattoo artists to make sure each person’s needs are met.
- Setting up artist’s stations between clients.
- Drawing for clients.
- Cleaning the studio.
- Booking in clients via email and telephone and communicating their tattoo ideas with them.
- Stock check on materials.
- Checking that management have everything they need before tattooing.
- Giving aftercare advice to clients.
Customer service advisor
Tate (Estee Lauder)
06.2020 - 07.2020
- Answering the telephone to customers.
- Data entry.
- Inputting orders from customers over the telephone.
- Retrieving shipping information for orders.
- Checking stock for customers.
- Inputting information into spreadsheets.
Administration Assistant
Dicks Electrical Installations
10.2014 - 01.2016
- Answering telephone calls and diverting to appropriate departments.
- Filing paperwork and completing administrative tasks for company directors.
- Maintaining holiday chart and timesheet calculations for staff.
- Logging electricians’ hours in Sage and using different rates to make sure that they are paid for appropriate hours’/location zones/night rates.
IT Provisioning Administrator
Ordnance Survey
09.2013 - 08.2014
- First point of contact for customers, dealing with enquiries and solving any issues they have.
- Logging customers issues on HEAT CRM.
- Researching software and hardware requests to source the correct products.
- Answering emails and telephone calls.
Resource Management Administrator
Ordnance Survey
02.2013 - 09.2013
- Liaising with recruitment companies to communicate feedback from line managers.
- Using SAP to pay for contractor’s services.
- Writing and sending CV’s to line managers.
- Arranging meetings and rooms for interviews to take place.
Recruitment Administrator
Emcor
11.2012 - 02.2013
- Chasing line managers for timesheets and purchase order numbers in order to pay contractors.
- Single handily responsible for transferring paper documentation to electronic documentation.
- Communicating through telephone/email to recruitment companies and line managers.
- Matching line managers requirements with direct candidates’ applications.
Apprentice Accounts Administrator
Vanguard Fixings
07.2011 - 10.2012
- Taking phone calls from suppliers and customers chasing payment.
- Keeping accurate and precise spreadsheet of all money chased for all 6 companies.
- Going to the bank to lodge payments for all 6 companies including scanning cheques and BACS payments.
- Gathering information for all audit checks.
Personal Assistant
Vanguard Fixings
07.2011 - 10.2012
- Taking phone calls on behalf of directors.
- Arranging for customers to visit and meet directors.
- Writing letters on behalf of directors.
Education
Post-Graduate Certificate - HR Management
RMIT University
Melbourne, VIC06-2025
Bachelor of Arts - Fine Arts
Winchester School of Art
United Kingdom07-2020
Skills
- Recruitment strategies
- Candidate assessment
- Compliance tracking
- Payroll administration
- Human resource management
- Employee onboarding
- Candidate interviews
- Interviewing expertise
Affiliations
- Painting
- Drawing
- Pilates
References
References available upon request.
Timeline
Recruitment Advisor (promotion)
MacKillop Family Services
07.2024 - Current
HR Coordinator
MacKillop Family Services
07.2023 - 07.2024
Team Administrator for the HR Department
Barnardos
06.2022 - 06.2023
Human Resources administrator
Maritime and Coastguard Agency
11.2021 - 03.2022
Subcontractor administrator
Eastleigh College
06.2021 - 11.2021
Tattoo Apprentice
07.2020 - 06.2021
Customer service advisor
Tate (Estee Lauder)
06.2020 - 07.2020
Administration Assistant
Dicks Electrical Installations
10.2014 - 01.2016
IT Provisioning Administrator
Ordnance Survey
09.2013 - 08.2014
Resource Management Administrator
Ordnance Survey
02.2013 - 09.2013
Recruitment Administrator
Emcor
11.2012 - 02.2013
Apprentice Accounts Administrator
Vanguard Fixings
07.2011 - 10.2012
Personal Assistant
Vanguard Fixings
07.2011 - 10.2012
Post-Graduate Certificate - HR Management
RMIT University
Bachelor of Arts - Fine Arts
Winchester School of Art
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