Georgina Allen
Melbourne,Australia
Summary
I am seeking a permanent or long-term contract in a diverse and exciting role, which is both challenging and rewarding.
Organized and dependable candidate successful at managing multiple priorities with a positive attitude.
Willingness to take on added responsibilities to meet team goals. To seek and maintain a full-time position that offers professional challenges utilizing interpersonal skills.
Overview
20
20
years of professional experience
Work History
Hobbies / Interests
GAllen Makeup and Hair Artistry
02.2014 - Current
- Professional makeup and hair artist specializing in editorial, beauty, fashion catwalk and TV commercials
- Long standing clients include Dubai agencies such as Bareface, MMG and Goodstills
- Featured in publications such as Vogue Italia, Harpers Bazaar Interiors, Ahlan Arabia, Flawless Magazine, Cosmopolitan Magazine.
Receptionist, Team Coordinator / Administrator
Temporary Assignments
01.2024 - 05.2024
- Delegated daily tasks, addressed employee questions and resolved scheduling issues.
- Managed team workload to reach targets for specific tasks.
- Built strong relationships with customers through positive attitude and attentive response.
- Managed multiple projects simultaneously, prioritizing tasks for optimal resource allocation and workflow efficiency.
- Served as a liaison between management and team members to address concerns and facilitate problem-solving initiatives.
- Improved team collaboration with regular meetings, progress updates, and transparent communication.
Front of house Receptionist and Office Administrator
United Petroleum Head Office
03.2022 - 11.2023
- Management of exceptionally busy and high end front of house Receptionist of 2 work stations
- Office administration and upkeep of 3 level office supplies and coordination
- Team building
- Liaising with external Stakeholders, franchisees and staff
- Meeting room coordination, bookings and maintenance.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Confirmed appointments, communicated with clients, and updated client records.
- Answered phone promptly and directed incoming calls to correct offices.
- Kept reception area clean and neat to give visitors positive first impression.
- Resolved customer problems and complaints.
- Streamlined front desk operations for increased efficiency by effectively managing phone calls, emails, and walk-in clients.
- Maintained a well-organized reception area with updated materials, contributing to a welcoming environment for visitors.
- Responded to inquiries from callers seeking information.
Front Desk Manager / Executive Assistant
United Co.
06.2019 - 12.2021
- Management of exceptionally busy Front of house
- Senior Manager to 3 casual Reception employees
- Personal assistance to United Co Members and Head Office
- Diary and email management
- Assist with function coordination, events and catering
- Management of members accounts, invoicing, payments, profile upkeep
- Retail sales of membership bookings
- Maintaining the high standards of 8 meeting rooms for Board members and Guests
- Greeted visitors and customers upon arrival, offered assistance, and answered questions to build rapport and retention.
- Entered and updated sensitive customer information during check-ins and room changes.
- Trained new staff on correct procedures, compliance requirements, and performance strategies.
- Mentored and trained new hires, fostering a supportive work environment that facilitated professional growth.
- Managed front desk maintenance of client records and lab data.
- Improved staff communication through regular meetings, leading to enhanced teamwork and overall efficiency.
Office Manager
C&J Energy Services
02.2012 - 10.2015
- Responsible for the management of and renewal of third party vendors / contracts
- Responsible for the upkeep of C&J facilities management across the MENA region
- Documentation of weekly management meetings
- Travel bookings and supporting visa applications, both regionally and Globally
- Supporting Human Resources with new hire pre-hiring documents and on-boarding preparation
- Managing the employee population personnel file and holiday leave
- Responsible for front of house activities.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Developed and maintained successful relationships with vendors, suppliers and contractors.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Managed office operations while scheduling appointments for department managers.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
- Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
- Reduced costs with meticulous budget monitoring and expense tracking for essential supplies and equipment.
- Organized travel arrangements for executives by researching cost-effective options while accommodating individual preferences.
Executive Assistant to Sun Microsystems General Manager, Middle East / Executive Assistant to Oracle Hardware Vice President for MENA
Sun Microsystems (merged with Oracle in December 2010)
10.2008 - 11.2011
- Management of calendar and email accounts
- Management of all travel arrangements
- Creation of Power point presentations for meetings
- Arrange meetings / functions / conferences within the Middle East & Emerging Markets
- Management of various tasks such as accounts and reservations
- Expense reporting and management.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Organized and coordinated conferences and monthly meetings.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
Office Manager, Front of House Receptionist & Coordinator
Mariana Hardwick
07.2004 - 08.2008
Education
Victorian Certificate Of Education - VCE
Eumemmerring Secondary College, Hallam Campus
Melbourne, VIC12.1998
Skills
- Excellent client & customer relations
- Excellent team working skills
- Exceptional communication skills
- High presentation
- Proficient in the use of administration software: Word, Excel, Power point, Core, Indigo, Xero, Teams
Employment Status
Available to commence employment immediately
References
- Iain Jardin, +61 428 741 173, Oracle Corporation Australia Pty Ltd, Senior Director, Systems Sales Consulting, JAPAC
- Peter Hunt, +971 439 094 449, Oracle, Dubai UAE, Sales Director, Hardware Division, Southern and Eastern Europe+
Timeline
Receptionist, Team Coordinator / Administrator
Temporary Assignments
01.2024 - 05.2024
Front of house Receptionist and Office Administrator
United Petroleum Head Office
03.2022 - 11.2023
Front Desk Manager / Executive Assistant
United Co.
06.2019 - 12.2021
Hobbies / Interests
GAllen Makeup and Hair Artistry
02.2014 - Current
Office Manager
C&J Energy Services
02.2012 - 10.2015
Executive Assistant to Sun Microsystems General Manager, Middle East / Executive Assistant to Oracle Hardware Vice President for MENA
Sun Microsystems (merged with Oracle in December 2010)
10.2008 - 11.2011
Office Manager, Front of House Receptionist & Coordinator
Mariana Hardwick
07.2004 - 08.2008
Victorian Certificate Of Education - VCE
Eumemmerring Secondary College, Hallam Campus
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