Geraldine Lynch
Scarborough,WA
Summary
Dynamic individual with hands-on experience in project management office and talent for navigating challenges. Brings strong problem-solving skills and proactive approach to new tasks. Known for adaptability, creativity, and results-oriented mindset. Committed to making meaningful contributions and advancing organizational goals.
Overview
20
20
years of professional experience
Work History
Project Office Co-ordinator, IT Solution Delivery
Curtin University
05.2017 - 03.2021
- Maintain the central Project and Program repository
- Provide operational support for the development and implementation of project/program activities
- Manage and coordinate project/program work plans, timelines, implementation and evaluation methods
- Provide input and operational support for the development of the project portfolio prioritisation and schedule
- Identify impacts and risks associated with the project/program and report on and manage these
- Liaise with relevant stakeholders to coordinate their input to the project/program
- Ensure the CIO/Deputy Director have reporting to show visibility of health of projects across the portfolio
- Monitor technology projects to ensure they adhere to frameworks and standards
- Manage contractor workforce across the portfolio including working with agencies, coordinating internal HR processes, onboarding, contract renewals and offboarding
- Source and implement PMO tool within tight budget and timeframe including working with provider to configure the tool, training the end users and assisting with creating procedures
- System administrator and first point of contact for system support
- Develop new reports as requested by the CIO for Steering Committee reporting
- Scheduling Portfolio Steering Committee meetings and providing meeting support including collating and distributing meeting materials and taking and disturbing meeting minutes
- Assisting with Program or Project meetings when required
- Work with Finance representative to monitor projects actuals and forecasts including raising accruals
- Raising purchase orders for contractor and licences including obtaining approvals and monitoring invoices
Program Administrator – TAFE Transition Program
NSW Department of Education
12.2016 - 01.2017
Customer Service / Student Fees Officer
Curtin University
08.2015 - 06.2016
Accounts Receivable Officer
Technip Oceania Pty Ltd
03.2014 - 04.2015
Project Coordinator – Oracle GEOS
Technip Oceania Pty Ltd
07.2013 - 03.2014
- Create, maintain and report on the project schedule
- Coordinate onboarding and termination of Contractors and Consultants with HR and IT to ensure system access management, workstation and equipment requirements, as well as OHS requirements
- Raising purchase orders for resources, extending contacts when required, signing off on timesheets and approving contactor invoices
- Assisting with the management of the Program SharePoint site by uploading documents and regulating access for other program/project members
- Coordinating the monthly release schedule of activities for Asia Pacific
- Communicating the release schedule activities with stakeholders
Administrative Assistant – School of Mathematics
University of Western Australia
01.2013 - 06.2013
Project Coordinator – Business Transition Team
BankWest
08.2011 - 08.2012
- Managing and maintaining the Project Schedule and associated Scope of Work
- Scheduling and coordinating over120 Business Transition meetings
- Updating databases to ensure accurate capture of employee information
- Communication with business units and supervision of relocations to ensure that each move was carried out efficiently
- Liaising with other project teams on the Program to ensure any risks where identified and appropriate steps were taken to address any risks that arose
- Coordinating the logistics contractor including onsite crate deliveries, uplift for relocation and unpacking at new premises
- Undertaking port mapping to ensure continuity of colleague identification
- Managing telecommunications and security requirements for relocated staff
- Completion of stock audits for new IT asset base
- Liaising with facilities management to ensure kitchens, bathrooms, lifts, lockers and internal doors were ready for the relocated colleagues
Procurement Support Officer
Bankwest
08.2010 - 07.2011
Export Administrator / National Sales Coordinator / Accounts Officer
Ampac Technologies Pty Ltd
11.2000 - 06.2010
Education
Graduate Certificate - Project Management
Curtin University
Perth, WA01-2015
Graduate Certificate - Business Administration
University of Western Australia
Perth, WA01-2015
Skills
- Office management
- Schedule coordination
- Meeting planning
- Event organization
- Administrative support
- Resource allocation
Timeline
Project Office Co-ordinator, IT Solution Delivery
Curtin University
05.2017 - 03.2021
Program Administrator – TAFE Transition Program
NSW Department of Education
12.2016 - 01.2017
Customer Service / Student Fees Officer
Curtin University
08.2015 - 06.2016
Accounts Receivable Officer
Technip Oceania Pty Ltd
03.2014 - 04.2015
Project Coordinator – Oracle GEOS
Technip Oceania Pty Ltd
07.2013 - 03.2014
Administrative Assistant – School of Mathematics
University of Western Australia
01.2013 - 06.2013
Project Coordinator – Business Transition Team
BankWest
08.2011 - 08.2012
Procurement Support Officer
Bankwest
08.2010 - 07.2011
Export Administrator / National Sales Coordinator / Accounts Officer
Ampac Technologies Pty Ltd
11.2000 - 06.2010
Graduate Certificate - Project Management
Curtin University
Graduate Certificate - Business Administration
University of Western Australia
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