Gill Mackay
Summary
Enthusiastic production professional with versatile skills in various genres, excelling in fast-paced team environments. Demonstrates ability to handle complex, dynamic projects and thrive under pressure, consistently meeting tight deadlines within a supportive and collaborative setting.
Overview
8
8
years of professional experience
1
1
Certification
Work History
PRODUCTION MANAGER
DOGS BEHAVING (VERY) BADLY S2 - NETWORK TEN
11.2023 - 05.2024
- Manage budget & rosters for all crew
- Oversee the coordination of all production logistics for filming as well as negotiating crew and external contractor deals
- Oversee the implementation of Albert into production.
- Managed multiple projects concurrently, ensuring timely completion and meeting budget constraints.
- Increased overall productivity by identifying bottlenecks in the production process and proposing effective solutions.
- Fostered a culture of continuous improvement by encouraging open communication between team members and regularly soliciting feedback on operational procedures.
- Collaborated with cross-functional teams to ensure timely delivery of high-quality products according to customer requirements.
- Delivered direct feedback to senior management regarding project visibility and status.
- Created streamlined production schedules and collaborated with production employees to communicate objectives and goals.
- Reduced waste and material costs by optimizing resource allocation and inventory management.
- Mentored junior staff members on best practices in production management, cultivating a skilled workforce capable of tackling complex challenges headon.
- Negotiated with suppliers for better pricing and terms, reducing overall procurement costs without sacrificing quality.
- Researched emerging trends in sustainability best practices, incorporating innovative solutions into existing programs where applicable.
- Improved waste management systems for more efficient recycling and disposal processes.
- Reduced energy consumption by implementing sustainable practices and policies in the workplace.
- Monitored or tracked sustainability indicators such as energy usage, waste generation and recycling.
PRODUCTION MANAGER
LOVE IT OR LIST IT AUSTRALIA S5 - BEYOND PRODUCTIONS
01.2023 - 11.2023
- Work with EP to implement schedule from pre-production to delivery
- Manage $4.5m production budget and cost reports
- Oversee the coordination of all production logistics for filming as well as negotiating crew and external contractor deals
- Contracting Hosts, design and building contractors.
- Managed multiple projects concurrently, ensuring timely completion and meeting budget constraints.
- Collaborated with cross-functional teams to ensure timely delivery of high-quality products according to customer requirements.
- Delivered direct feedback to senior management regarding project visibility and status.
- Monitored team budgets to keep projects on task and avoid waste.
- Mentored junior staff members on best practices in production management, cultivating a skilled workforce capable of tackling complex challenges headon.
- Negotiated with suppliers for better pricing and terms, reducing overall procurement costs without sacrificing quality.
- Developed strong relationships with key stakeholders, resulting in better collaboration and alignment on project objectives.
- Enforced health and safety protocols to promote safe working environment.
- Planned operations to meet established schedules, factoring in order demands and business forecasts.
- Assisted in payroll processing, ensuring accurate compensation for all employees based on hours worked and applicable deductions.
- Evaluated timecards for accuracy on regular and overtime hours.
- Managed benefits administration, ensuring accurate enrollment and providing helpful resources for employees.
- Completed background and reference checks to facilitate hiring and onboarding of employees.
- Improved internal controls by conducting comprehensive risk assessments and providing actionable recommendations.
- Reduced incident rates through conducting regular risk assessments and implementing corrective actions.
- Reduced security incidents through thorough risk assessments and proactive measures.
- Managed payroll operations for team of 20 employees.
- Maintained strict confidentiality of sensitive financial information, ensuring the protection of company assets and maintaining a high level of professional integrity.
- Communicated and resolved disputes with clients regarding outstanding invoices, payments and adjustments.
- Checked expenses against budget controls, entered figures and reconciled business accounts to address discrepancies.
- Supported month-end closing process by preparing comprehensive journal entries and adjusting balances as necessary.
- Assisted in budget planning, forecasting, and monitoring expenses to ensure adherence to fiscal guidelines and goals.
- Managed complex problem-solving for upper management in order to complete projects on-time and within budget.
- Monitored incoming contracts and service agreements for correct pricing and information.
- Enhanced client relationships by providing exceptional support during the contract negotiation process.
- Tracked contract milestones and updated stakeholders to facilitate project progress.
- Addressed contract disputes and provided advice and guidance to resolve issues.
- Advised creative teams on proper use of copyrighted materials, reducing instances of inadvertent infringement across projects.
- Collaborated with legal counsel to address copyright issues, protecting the organization''s interests in intellectual property disputes.
- Conducted regular program audits to ensure ongoing adherence to established copyright policies and procedures.
- Maximized efficiency in post-production schedules by prioritizing tasks based on project needs while remaining flexible to accommodate changes in timelines or scope.
- Conducted thorough reviews of edited footage to identify areas requiring improvement or additional work before final approval by clients or stakeholders.
- Oversaw the creation of marketing materials such as trailers, promotional videos, and social media content in line with brand guidelines.
- Facilitated smooth transitions from pre-production to post-production by closely collaborating with directors, producers, and editors throughout the process.
- Delivered final products that exceeded client expectations through meticulous attention to detail and strong collaboration with creative teams.
- Established timelines for various stages of post-production, enabling efficient workflow and meeting strict deadlines.
- Managed budgets, ensuring cost-effective resource allocation and timely completion of projects.
- Created and distributed daily and weekly schedules to identify tasks with key deadlines.
PRODUCTION MANAGER
ALIEN TIME CAPSULE - BEYOND TNT
09.2021 - 12.2022
- Manage production schedule from pre-production to delivery
- Negotiating crew and external contracts for archive
- Overseeing the import and conversion of 30,000 archive clips and copyright clearances
- Manage budget totalling $2.5m and cost report.
- Resolved issues quickly to maintain productivity goals.
- Managed multiple projects concurrently, ensuring timely completion and meeting budget constraints.
- Reviewed work for quality and compliance with company standards and design specifications.
- Sourced materials to keep up with production goals and meet customer demands.
- Supported month-end closing activities, contributing to an efficient and accurate financial reporting process.
- Advised creative teams on proper use of copyrighted materials, reducing instances of inadvertent infringement across projects.
PRODUCTION MANAGER
ON THE RECORD - BEYOND RADAR
06.2021 - 09.2021
- Managing budgets and cost report
- Negotiating crew contracts local and US.
- Obtained appropriate permits for various uses of different locations.
- Worked with writers and directors before scouting and choosing locations to define location needs.
- Supported creative vision by sourcing unique locations that met specific aesthetic requirements of each project.
- Managed budgets for multiple film projects, ensuring cost-effective solutions without compromising quality.
- Coordinated pre-production activities such as tech scouts and rehearsals for seamless integration into shoot schedule.
- Negotiated contracts and fees for using locations.
- Maintained accurate records of location agreements, schedules, and expenditures for future reference and audit purposes.
BUILD COORDINATOR
BIG BROTHER - ENDEMOL SHINE AUSTRALIA
03.2021 - 06.2021
- Coordination of the relocation of Big Brother house and the rebuild process
- Production bump in.
- Managed project timelines for successful completion, ensuring milestones were met and deadlines were adhered to.
- Improved project completion times by effectively coordinating with team members and performing assigned tasks.
- Ensured safety compliance on job sites by maintaining a clean and organized work environment.
- Coordinated subcontractors to complete work within quality and timeframe targets.
- Tested construction equipment to verify working condition.
REALITY COORDINATOR
AUSTRALIAN NINJA WARRIOR S5 - ENDEMOL SHINE AUSTRALIA
01.2021 - 03.2021
- Sourcing, negotiating and contracting crew nationally, including drone operators & still photographers.
- Manage workflow and schedule of junior staff.
- Accounts reconciliation & budget tracking,
- Dealing with relevant state and government bodies for filming permits i.e CASA, Maritime Services, Australian Navy
- Managed multiple high-priority projects simultaneously, ensuring that all milestones were met and resources were allocated effectively.
- Collaborated with cross-functional teams to develop engaging multimedia content that aligned with brand guidelines.
- Coordinated logistics for on-location shoots, securing permits and scheduling crew members for smooth operations.
- Helped construct pyrotechnic displays for action scenes.
REALITY COORDINATOR
ULTIMATE TAG S1 - ENDEMOL SHINE AUSTRALIA
06.2020 - 12.2020
- Sourcing, negotiating and contracting crew nationally, including drone operators & still photographers, Manage & coordinate 58 backstories shot Nationally, Source & negotiate locations and coordinate profile shoot for talent, Oversee & manage daily RX schedule with crews in 5 different onsite locations, call sheets, petty cash, budget tracking, runner schedules.
- Provided hands-on support during peak production periods, assisting teams in meeting tight deadlines.
- Coordinated with production team to support productivity targets and deadline management.
- Coordinated communication between departments, fostering a collaborative work environment.
- Created and maintained detailed reports and schedules of all production tasks.
- Reviewed in-house stock to determine materials availability for production jobs.
- Ensured timely delivery of projects by closely monitoring schedules and milestones.
- Managed daily operations on the production floor, maintaining a safe and organized workspace.
- Assisted with budgeting and accounting of production-related tasks.
- Reduced material waste and improved sustainability through diligent inventory management.
- Collaborated with production team to support effective resource allocation.
- Liaised with production manager, suppliers and vendors to support production needs.
- Completed logs and reports detailing production data such as volume, materials used, and quality assurance results, helping management make accurate operational decisions.
- Facilitated smooth transitions between production phases, ensuring minimal downtime for equipment setup.
- Contributed to successful project completion by effectively managing resources and budgets.
- Mitigated potential risks, implementing proactive safety measures in adherence to industry standards.
- Created and maintained schedules and provided internal support for manufacturing teams.
- Liaised with suppliers and vendors, negotiating competitive pricing for materials procurement.
- Maintained strong relationships with key stakeholders including clients, suppliers, and internal teams to promote efficient communication channels across all parties involved in the production process.
- Collaborated with cross-functional teams to align production plans with customer requirements.
- Inspected stocks to identify shortages, replenish supply and maintain consistent inventory.
- Reviewed building plans and zoning permit applications to verify compliance with requirements such as bulk, placement and parking ratios.
- Helped construct pyrotechnic displays for action scenes.
PRODUCTION MANAGER
SELLING HOUSES AUSTRALIA S14 - BEYOND PRODUCTIONS
04.2020 - 06.2020
- Pre Production & Casting for new series host.
JNR PRODUCTION MANAGER
SELLING HOUSES AUSTRALIA S11, S12 & S13 - BEYOND PRODUCTIONS
05.2018 - 04.2020
- Managing production schedule & logistics throughout Australia including Host schedule & movements
- Overseeing the movement & logistics of up to 20 crew & staff to weekly shoots, Manage workflow of build & designed teams in addition to runners and production coordinator's, Sourcing, negotiating and contracting crew nationally, including drone operators & still photographers, Managing and tracking budgets, Risk management plans, Payroll, accounts payable, petty cash and contracting, Post Production - Legal audits, blurs, managing online, tech checks delivery of masters & other documentation
PRODUCTION COORDINATOR
DEADLY WOMEN S11 - BEYOND PRODUCTIONS
05.2017 - 06.2017
- Overseeing locations & casting AP's, coords & runners, Call sheets, risk assessments, shoot schedules, Booking safety supervisors & stunt coordinator's, armorers, pyrotechnics, Working with Childrens Guardian.
PRODUCTION COORDINATOR
SELLING HOUSES AUSTRALIA S10 - BEYOND PRODUCTIONS
06.2016 - 05.2017
- Interstate travel and accommodation, crew & hosts, Council permits, call sheets, risk assessments, Petty cash, credit card reconciliation, expenses, Post Production - Legal audits, blur
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Supported the accounting team with month-end closing procedures, ensuring timely completion and accurate reporting.
- Efficiently managed vendor relationships by addressing inquiries and resolving issues promptly.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Coordinated with production team to support productivity targets and deadline management.
- Coordinated communication between departments, fostering a collaborative work environment.
- Created and maintained detailed reports and schedules of all production tasks.
- Ensured timely delivery of projects by closely monitoring schedules and milestones.
- Handled emergency situations calmly while working quickly to find alternative travel arrangements when needed.
- Managed high-volume workload under tight deadlines while maintaining a keen attention to detail in every aspect of the job duties performed.
- Negotiated with vendors to secure the best deals on flights, accommodations, and transportation.
- Enhanced client satisfaction by efficiently managing and organizing travel itineraries.
- Set up domestic and international flights for staff and contractors.
- Notified traveling personnel of constraints such as luggage limits and insurance requirements.
- Arranged travel accommodations for groups or up to 40 people across Australia.
Education
No Degree - Event Management
Pitman Training
London UK06.2015
Skills
- Production Planning
- Operations Management
- Strong leadership abilities
- Staff Management
- Project Management
- Strategic Planning
- Cost Control
- Training skills
- Cross-Functional Teamwork
- Logistics
- Troubleshooting skills
- organisation and planning
- Team Management
Personal Information
Title: Production Manager
References
- Karen Warner, Executive Producer, 0418 566 701
- Ian Hogg, Media Executive, 0408 970 695
Certification
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Timeline
PRODUCTION MANAGER
DOGS BEHAVING (VERY) BADLY S2 - NETWORK TEN
11.2023 - 05.2024
PRODUCTION MANAGER
LOVE IT OR LIST IT AUSTRALIA S5 - BEYOND PRODUCTIONS
01.2023 - 11.2023
PRODUCTION MANAGER
ALIEN TIME CAPSULE - BEYOND TNT
09.2021 - 12.2022
PRODUCTION MANAGER
ON THE RECORD - BEYOND RADAR
06.2021 - 09.2021
BUILD COORDINATOR
BIG BROTHER - ENDEMOL SHINE AUSTRALIA
03.2021 - 06.2021
REALITY COORDINATOR
AUSTRALIAN NINJA WARRIOR S5 - ENDEMOL SHINE AUSTRALIA
01.2021 - 03.2021
REALITY COORDINATOR
ULTIMATE TAG S1 - ENDEMOL SHINE AUSTRALIA
06.2020 - 12.2020
PRODUCTION MANAGER
SELLING HOUSES AUSTRALIA S14 - BEYOND PRODUCTIONS
04.2020 - 06.2020
JNR PRODUCTION MANAGER
SELLING HOUSES AUSTRALIA S11, S12 & S13 - BEYOND PRODUCTIONS
05.2018 - 04.2020
PRODUCTION COORDINATOR
DEADLY WOMEN S11 - BEYOND PRODUCTIONS
05.2017 - 06.2017
PRODUCTION COORDINATOR
SELLING HOUSES AUSTRALIA S10 - BEYOND PRODUCTIONS
06.2016 - 05.2017
No Degree - Event Management
Pitman Training
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