Gloria Aumaivao-tasi

• Provide assistance and support with executive administrative duties for and on behalf of the AoNZ Manager, EDSA (AoNZ).
• Support and assist with the documentation for or from the NZ National Board meetings.
• Assist with coordination of the AoNZ National Committee (former NZNB) meeting minutes, meeting agenda, travel itineraries, and accommodation alongside the AoNZ Manager.
• Coordinate and minute AoNZ Staff meetings.
• Provide secretariate

Due to the nature of a very low staff presence within the AoNZ national office, my delegations were altered to assist with other College portfolios.

• Assist and Support the Exec. Officer, Training NZ with OHNS SET training records management.
• Collation and upload of NZOHNS SET training documentation for TEAC Chair.
• Support and advise NZOHNS SET Registrars on changes to regulations and policies where possible.
• Liaise with Training Managers and Executive Officers of the 9 College Specialist societies and Health Workforce NZ with regards to SET Allocations.
• Liaise and work cohesively with DHB RMO Units on SET Trainee allocations.
• Liaise and support with current NZOHNS trainees and provide support and updates on progress of training (Competencies checklist, Mid term and End of term assessment submission updates).
• Update iMIS with NZOHNS trainee rotation information.
• Providing support in the processing of Admission to Fellowship applications for all AoNZ SET Registrars. Working closely and cohesively with the Melbourne staff.
• Liaison contact with Medical Council NZ Vocational registration staff with regards to successful admission to Fellowship application information.
• Provide assistance to the USANZ NZ Section and USANZ NZ Section Chair (Dr. Leanne Shaw) with Finance management support. Records management, Accounts payable and receivable tasks, monthly bank reconciliations, EoFY and GST processing, Charities Commission Annual Report submissions.
• Process EICS Verification requests.
• Support and assist the Exams team with various College examinations. (GSSE; SSE; FEX; Clinical)
• Provide support and coordination of the Dunedin Hospital training post accreditation. Liaising closely with the PRS Executive Board members and Dunedin Hospital Clinical Director and support staff. Reviewing and collating documentation, travel itineraries and meeting agenda for Hospital site inspection.

• Delegated to assist with the executive administrative duties for the New Zealand Manager and staff at the Royal Australasian College of Surgeons New Zealand National Office.
• Support the AoNZ Senior Accountant with accounts receivable and assist with any AR enquiries from Fellows, SET registrars and Junior Doctors.
• Support Executive Officer, Training (NZ) with duties relating to NZOHNS SET training records management and SIMG interview documentation.

• Administrator & operator of the Reprographics office for Porirua City Council. Hands on involvement in Council branding education, graphic design on Council core documents, document reformatting, equipment maintenance, monthly financial reporting & bulk production of Council agenda's, Council Minute & Agenda books, Annual Plans, Reports, Council contracts, Council communications & all marketing material.
• In my 7 years with PCC, I had shared an office space with the Democratic Services team. During this time, I was fortunate to grow my knowledge, understanding and experience of Local/Central Governance, Bylaws, policies, and committee structures through sitting in multiple Council committee meetings, and in urgent circumstances assist with secretariat duties, minute taking and report formatting and/or reviewing .

• Assist and support records management services of all Porirua City Council documents.
• Council records scanning, daily mail lodgments & delivery, Council contracts project management & administering the daily operation of the reprographics area.

• Temp assignment to join a select Telemarketing group delegated to the waste & recycling combo promotion.
• Success rate led to attaining permanent position as a Customer Services & Internal Sales Representative.
• Role extended outward to assist with covering the main reception area. Inbound/outbound calling, customer care & appointment scheduling.

• Lead coordinator for Transfield Services National Telco and Electrical industry Apprenticeship programmes.
• Co-ordination of the Training Facilitators course schedules, travel itineraries & training materials deliveries.
• Assistant Liaison personnel between external stakeholders, customers and TSD. (Tai Poutini Polytech, NZQA, Tertiary Education Commission; Transpower, Ravensdown, Tachikawa)
• Course enrollment processing, data entry, records management.
• General administrative duties with financial assistance to the Senior Accountant, training and meeting rooms set up and customer care relations.

• A Temporary 3-week assignment covering the daily operations of the medical practice. Administrative duties involved opening & closing of the office premises, patient bookings, medical staff appointment scheduling, cash handing, daily banking, customer relations and records management.