Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Gurwinder Singh Khosa

Mambourin,VIC

Summary

Focused Administrative leader offering several years of superior performance in administrative and leadership roles. Committed to delivering high-quality executive support and coordinating all internal and external operations. Well-versed in managing team performance, coordinating schedules, and implementing process improvements to increase efficiency.

Overview

6
6
years of professional experience

Work History

Administrative Coordinator

Veritas Institute Australia
Geelong, VIC
08.2021 - 08.2024
  • Organized and maintained filing systems for sensitive documents.
  • Prepared detailed reports and presentations for executive staff.
  • Answered phones and routed calls to appropriate personnel.
  • Coordinated internal meetings, including scheduling, logistics, and catering.
  • Maintained calendars for multiple executives.
  • Provided administrative support to various departments within the organization.
  • Assisted with onboarding of new employees by providing information packets and training materials.
  • Created expense reports using company software applications.
  • Developed tracking systems for departmental projects and initiatives.
  • Greeted visitors in a courteous manner and directed them to the appropriate office or person.
  • Scheduled travel arrangements for business trips, conferences, and other events.
  • Ordered office supplies as needed to maintain adequate inventory levels.
  • Maintained accurate records of employee attendance, vacation requests, absences.
  • Processed invoices from vendors in a timely manner according to company policies.
  • Compiled data from multiple sources into spreadsheets or databases for analysis.
  • Responded to customer inquiries via phone or email in a professional manner.

Administrative Officer

Advance Record Management
Lara, VIC
01.2019 - 08.2022
  • Organized and maintained filing systems for confidential documents, correspondence, and reports.
  • Coordinated travel arrangements, including flights, hotels, car rental reservations, and ground transportation.
  • Assisted in the preparation of budgets by collecting data and inputting information into spreadsheets.
  • Managed calendars to ensure efficient use of time; scheduled appointments as needed.
  • Provided administrative support to department staff including typing letters and reports; preparing mailings; photocopying; collating; faxing; scanning documents.
  • Greeted visitors warmly upon arrival at office reception area.
  • Answered incoming calls promptly and professionally; provided callers with accurate information or directed them to appropriate departments and personnel when necessary.

Education

Cert IV in Real Estate Practice -

Skilled Up Institute
Melbourne, VIC
07-2024

Diploma of Business

Pax Institute of Education
Melbourne, VIC
08-2015

Skills

  • Office Administration
  • Tech-Savvy
  • Team Collaboration
  • Travel administration
  • Calendars management
  • Presentation Preparation
  • Time Management
  • Filing
  • Microsoft Access
  • Microsoft Excel
  • Office inventory management
  • Employee Records Management
  • Budget monitoring
  • Schedule Management
  • Appointment Scheduling
  • Project Support
  • Inventory Management
  • Data Entry

Languages

English
Full Professional
Punjabi
Native/ Bilingual
Hindi
Native/ Bilingual

Timeline

Administrative Coordinator

Veritas Institute Australia
08.2021 - 08.2024

Administrative Officer

Advance Record Management
01.2019 - 08.2022

Cert IV in Real Estate Practice -

Skilled Up Institute

Diploma of Business

Pax Institute of Education

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Gurwinder Singh Khosa