Hailey Zhang

Accounts payable

• Use MYOB, Xero, and Quickbook to process bookkeeping services.
• Check validation of invoices when receiving bills. Contact with the supplier with there is no ABN provided in the bill.
• Code quotes, purchase orders, and invoices in the accounting software; over 200 invoices are processed per week with 99% accuracy.
• Select the order and use "receive item" in the purchase register to deal with partially received items without a bill.
• Manage pay runs based on the company's payment terms and send the upcoming payments to the manager for payment approval.
• Code a credit note by entering a negative amount of product in the entering purchase section and then applying the credit note by receiving funds or future invoices.
• Send remittance advice to suppliers in email or print form after payments.
• Use "spend money" to deal with purchases that are not related to the inventory.
• Managed a portfolio of over 100 accounts and updated supplier information promptly, including payment methods, contact details and payment terms.
• Perform accounts reconciliation in a timely manner and ask suppliers for activity statements and invoice statements to make sure invoices and credit notes on hand can be matched with suppliers.
• Weekly review of the due date of accounts payables and prevent two late payments.

Accounts receivable

• Process quotes, orders and invoices with 99% accuracy.
• Code credit notes by entering negative item quantities in sales invoices and applying the credit note for future invoices. Adjust inventory by entering a negative amount in sales invoices with miscellaneous layout when necessary.
• Receive payment by using pay today under sales invoice for cash sales.
• Daily review of the upcoming collections and successfully prevented 20 bills from being overdue.
• Managed a portfolio of over 200 accounts, updated and maintained customers' databases promptly to ensure timely and accurate billing and collections.
• Report on aged receivables to the manager in a timely manner.
• Maintain strong relationships with customers, addressing inquiries and resolving billing issues promptly.
• Reconcile the accounts receivable ledger by generating a receivable reconciliation details report, and reconcile completeness of accounts receivable by collecting open invoices from the customer's company.

Payroll

• Collect and update employees' information using accounting software.
• Set up a payroll category list for new employees.
• Prepare and review timesheets promptly to ensure accurate employee records.
• Use the "process payroll" tab to process payroll by choosing employees being paid. Use "prepare electronic payments" to finalise payment.
• Prepare and deliver 50 pay slips timely and accurate.
• Answer general payroll enquiries from employees and provide suitable advice.
• Use "payroll reporting" to process single-touch payroll by choosing employees and logging them into the ATO website.

Bank reconciliation

• Use bank feed to finalise bank reconciliation if an online bank statement is available. Click "approve" when bank statements and transactions in accounting software are matched.

Use reconcile accounts to finalise bank reconciliation by manually ticking matched transactions against the bank statement.

• Responsible for daily financial management, including accounts receivable, accounts payable and fixed assets.
• Review validation of invoices and prepare daily accounting statements.
• Review company reimbursement vouchers, over 100 per month on average, to ensure reasonable expenses.
• Reconcile accounts with trading companies, maintain and update customers and suppliers' database in a timely manner.